Assistant Procurement Officer
Org. Setting and Reporting
This position is located in the Regional Office for the Andean Region and the Southern Cone (ROCOL), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Bogotá, Colombia. The Assistant Procurement Officer will report to the ROCOL Operations Officer and will work under the policy guidance of the Chief, Procurement Unit (PU) of the United Nations Office at Vienna (UNOV) / United Nations Office on Drugs and Crime (UNODC) located in Vienna.Responsibilities
• Ensure that procurement processes are conducted in accordance with UN rules, procedures, policies, and strategies as outlined in the procurement manual and its financial rules.
• Assist in planning, developing and managing all procurement processes and contractual aspects of projects related to procurement of diverse services and commodities, or for a variety of goods and services of a general nature, taking into account local economic and other conditions.
• Compile and present procurement data; prepare all relevant supporting documents and recommend approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.
• Assist in reviewing and analysing technical specifications to ensure completeness, accuracy, and competitive qualities, and identify optional courses of action.
• Assist in the development of new tactical approaches to contracts, as well as new methods for their application, based on market research; contribute to the development of institutional procurement policies and procedures; assist in the development of standards and criteria for the evaluation of goods, services, supplier capacity, etc.
• As member of a team, serve as a procurement and contracting Officer with responsibility for the procurement of a wide variety of supplies and services associated with (technically) contracts and procurement activities; assist in managing the procurement work of the Office.
• Provide support to the preparation and implementation of procurement according to the rules of the United Nations Secretariat. When applicable, assist in managing/conducting the preparation of procurement to be processed by other agencies.
• As member of a team assist in the formulation of strategies and the design of innovative solutions to resolve issues/conflicts for multifaceted procurement projects.
• Establish and handle work programme and schedule for ongoing contracts and newly-planned ones.
• Participate in the identification of contracts with other agencies to develop a plan to help reduce the flow of internal processes.
• Establish approaches for negotiations and conduct or coordinate all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
• Provide assistance to ensuring the adherence to contractual agreements, recommend amendments and extensions of contracts, and inform concerned parties on contractual rights and obligations.
• Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
• As member of a team assist in the development of strategies for pre-qualification of vendors, the identification of sources of products and the evaluation of vendors' performance in terms of quality, prices, delivery, equipment, etc.
• Solicit and evaluate, for relevant process, bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements.
• Participate in the market and supplier research.
• Supervise the work of ROCOL’s local procurement team.
• Perform other work-related duties as required.
• Professionalism: Has knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Has knowledge of contract law and expertise in handling various contract issues. Has knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Has ability to shape and influence agreements with requisitioning units and vendors. Has ability to apply technical expertise to resolve a range of issues/problems.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly
A first-level university degree in business or public administration, economics, finance, accounting, social or management sciences or a related field is required.
A minimum of two years of progressively responsible experience in procurement related area is required.
Working experience with an Enterprise Resource Planning (ERP) system is required.
Demonstrated experience in leading small/medium size teams is required.
Experience working with the Financial Regulations and Rules of the United Nations or a similar international organization is desirable.
Experience with UMOJA/SAP is desirable.
Experience in working in a fast-paced environment is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in Spanish and English is required. Knowledge of another United Nations official language is an advantage.Assessment
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.Special Notice
Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.