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Monitoring, Evaluation and Communication Analyst (NPSA8)

Dili

  • Organization: UNDP - United Nations Development Programme
  • Location: Dili
  • Grade: NPSA-8, National Personnel Services Agreement
  • Occupational Groups:
    • Communication and Public Information
    • Monitoring and Evaluation
  • Closing Date:
Background
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 
Timor-Leste is an LDC with lower-middle income status that relies on its natural oil and gas revenue-based sovereign wealth Petroleum Fund for its annual state budget. Besides this fund, there are no other substantive sources of income. Economic diversification with a focus on job creation and poverty reduction is a great need. Timor-Leste already has 30% of the population living below the national poverty line and 46% are multidimensionally poor. 70% of Timor-Leste’s population live in rural areas, most of whom (64.2%) are dependent on subsistence agriculture. This young nation has 74% of its population under 35 (Census 2015), and according to the 2018 Labour Market Outlook, 20.3% of the youth population (aged 15-24) were not in employment, education or training (NEET). 78% of the people between the age of 15 to 64 were not employed, of which around 36% were youth aged 15 to 24 years.
 
There is more demand for labourers with vocational skills as well as ‘soft’ skills. Long-term investment in human capital is needed to produce skilled human resources to meet the labor market demand—something that requires increased investment in quality education. However, in the short- and medium-term, many initiatives can be taken to prepare youth with the required soft skills, have greater access to the right information, enhance their readiness for the work world through internships/mentorships and meet the labor market demand. At the same time, more efforts are needed to develop SMEs to increase employment and income opportunities, particularly for women, people with disability, unemployed youth, and poor and vulnerable communities.
 
Youth Employment and Entrepreneurship Skills (YEES) Project aims to tackle two most pressing issues in Timor Leste’s youth employment: 1) limited opportunity of being employed and 2) limited opportunity of being entrepreneurs for youth and migrant workers. The project is mainly funded by Korea International Cooperation Agency (KOICA) for six years starting in 2022. This project will focus on producing two medium-term sub-outcomes: 1) youth become employed and 2) youth become entrepreneurs, which will contribute to UNSDCF/CPD outcome 2: By 2025, institutions and people throughout Timor-Leste in all their diversity, especially women and youth, benefit from sustainable economic opportunities and decent work to reduce poverty, with three interrelated outputs:
  • Output 1: Youth obtain skills, competencies and knowledge to be employed.
  • Output 2: Service providers are available to deliver holistic support to enhance employability.
  • Output 3: Youth, including migrants/returnees, obtain skills, knowledge and services to start or expand their business.
 
Duties and Responsibilities
 
The M&E and Communication Officer will work under direct supervision of YEES Project Manager and in close collaboration with Economic Development and Prosperity Unit, Communication Unit, UNDP’s CO M&E Officer and senior management.

The M&E and Communication Officer will work in the following areas under the direct supervision of the Project Manager and in collaboration with all other YEES Project team members:

Monitoring and Evaluation (M&E):  

  • In consultation with the Project Manager, project management and team develop a M&E framework and plans, define project indicators, prepare tools and collect and review monitoring data.
  • Design and implement data collection and reporting protocols linked to project outcome indicators to support routine project progress reporting;
  • Support  monitoring data quality tracking the progress of activities and identifying opportunities for staff and IPs capacity building opportunities.
  • Perform field visits as per need to ensure the quality of the data gathered by the project and to verify the accuracy of the reported data.
  •  Record report and analyze data against indicators listed in the logical framework against indicators and AWP
  • Manage key informant in-depth interviewing, managing survey data collection, reviewing data, preparing datasets, analyzing quantitative or qualitative data, and report writing.
  • Interpret outcomes of implementation through data or other evidenced-based sources and provide program recommendations as needed.
  • Assist in the management of field monitoring, evaluation design, empirical and statistical analysis, environmental compliance, and management of information systems.
  • Reviewing project reports, back-to-office reports, activity implementation reports, visiting sites, meet with communities and beneficiaries and engaging in written and oral communications with project stakeholders, beneficiaries, grant recipients and local communities to support M&E;
  • Prepare regular M&E reports, update risk matrix and logs, lessons learned logs and organize regular monitoring and implementation progress reporting with key government partners, NGOs and community organizations
  • Collect data from field monitoring reports. BTORs, activity implementation reports, KIIs etc. and regularly update the results monitoring and tracking framework
  • Asist on monitoring of environmental and social risks, and corresponding management plans as relevant, monitoring of gender action plan and monitoring of stakeholder engagement plan
  • Assist in the preparation of quarterly and annual reports, in adherence to and compliance with project Annual Work Plans (AWP) and M&E frameworks;
  • Assist in the monitoring of milestones and key accomplishments of the program;
  • Support in organise special events such as launching, donor engagement/joint monitoring, etc
  • Conduct M&E need identification survey among project staff (including municipality level) and identify M&E capacity gaps.

Communication:

  • Draft a communication work plan for the project, including links to broader UNDP work and programmes, as well as activities to promote the project and its objectives.
  • Organize public awareness raising activities, consistent with the communication strategy
  • Work closely with UNDP other units and government sector offices to ensure related communications materials include information about the project;
  • Collaborate with UNDP-TL Communication Unit to develop, publish and disseminate media friendly communications products.

Capacity Building and Knowledge Management:  

  • Constant communication with the Project Manager, Project Management team, project Board and UNDP staff for implementation of the project communication work plan.
  • Facilitate and support learning agendas, collaboration, learning and adapting, and knowledge management activities; all aimed at facilitating effective collaboration and promote learning and sharing among stakeholders.
  • Support the preparation of publication, document case stories and best practices for learning and sharing
  • Generate knowledge management products on M&E such as handbooks, toolkits for indicators, lessons learnt reports, webinars and others.
  • Network and actively engage with counterparts, communities of practice, NDA and other partners in disseminating learnings and acquiring timely information with respect to M&E policies, tools, and best practices.
 
Competencies
 
Core competencies:
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Direction & Strategy

  • Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.

Business Development

  • Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need.

Business Management

  • Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels.
  • Working with Evidence and Data
Required Skills and Experience
 
Education:
  • Bachelor’s or Master’s degree in social science or economy, preferably in communication, economics, international relations, development studies, statistics, management or related disciplines
Experience:
  • At least 2 years for Bachelor’s degree of work experience in monitoring and evaluation, results-based management, and communication.
  • Excellent writing and analytical skills in drafting concept notes and reports.
  • Sound knowledge of Timor-Leste development planning process and development plans.
  • Knowledge and experience in designing M&E systems and conducting evaluations.
  • Progressively responsible experience in providing strategic support to research and data analysis, knowledge management or project management in the context of development cooperation or related area is required.
  • Experience in handling of web-based data management systems is an asset.
  • Experience working within the Development agencies preferably in the government system.
  • Proficient in photo editing and video editing software/platform.
  • Proven experience in handling and developing communication content/materials across different communication channels (both online and offline).

Language Requirement:

  • Very good oral and written English, and Tetum. Knowledge of Portuguese is desirable.

NOTE: This position is open for Timor-Leste nationals only

Disclaimer
 
 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
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