Procurement Senior Analyst - UN Web Buy Plus

Provide timely, effective and accurate customer service and maintain relationships with clients in the LCR region:

• Provides high quality UN Web Buy Plus procurement services to clients recipients through proactive follow-up, development of technical specifications and Incoterms in cooperation with clients, applying any corrective measures to ensure that customers’ expectations are met.

• Monitor timely delivery of goods, trouble-shooting on logistics issues. Coordinate custom clearing issues and last-miles delivery services where applicable. In order to ensure timely delivery, the Procurement Analyst actively engages with the supply chain stakeholders, i.e. clients,  suppliers and freight forwarders.

• Actively engage, with support from corporate resources, in the implementation of innovative offerings involved with complex commodities, such as installation services and on-site training of grantees.

• Maintain and nurture customer relationships; Proactively assist clients with queries and concerns, provide prompt solutions; escalate operational issues to the clients. Manages oral/written response to routine queries from the donor and its stakeholders regarding UN Web Buy Plus matters.

 Independently manages & processes quotations, final purchase orders & vendors in oneUNOPS (ERP) and the electronic catalogue (UN Web Buy Plus)

• Manages creation/modification of quotations from UN Web Buy, creation of contract documents from UN Web Buy templates where required, obtaining of client acceptance,ensuring of funds through the different payment channels,handling pre-Shipment Inspection cases, i.e. filling in of documents, issuance of invoices and communication with inspection agencies for orders which are not exempt from this inspection.

• Create Purchase Orders in UN Web Buy from established long-term agreements & place orders with suppliers.

• Creation of Purchase Orders in ERP, seeking approval and budget checking, screening of supplier invoices for correctness, creation of receipts and monitoring of payments with finance department

• Corresponds with suppliers concerning availability of vehicles, technical queries etc.;

• Corresponds with freight forwarders concerning freight rates and logistics 

• Handles vendor performance management and procurement cases;

• Ensures all transactions and activities are in full compliance with UNOPS rules, regulations, policies and strategies;

• Performs, when required, secondary bidding exercise specially for freight, coordinating all aspects of bid/proposal evaluation award and negotiation, where required. 

• Records all steps to ensure full transparency and accountability, follow up and trouble-shooting with logistics issues, processing of insurance claims, coordination of customs clearing problems;

Development and follow up of business opportunities within the Region:

• Contributes and supports the development and implementation of the UN Web Buy Plus business strategy among internal and external clients in the region

• Proactively engage on a regular basis with UNOPS country offices, procurement colleagues, HOSS, project managers and business developers to identify potential growth of procurement volumes on new commodities.

• Maintain and develop contacts and partnerships  with the different country offices in the region, share regular activity reports, arrange online meetings on a regular basis.

• Represent UN Web Buy Plus in regional meetings  

Contribute to the continuous improvement in procurement operations and development of UN Web Buy Plus:

• Report bugs, correct data where required and continually support further development of working tools and enhancement of platform integration, as may be required;

• Keep abreast of developments in OneUNOPS, UN Web Buy and other systems;

• Support the creation and revision of Standard Operating Procedures (SOPs) to ensure continuity and consistency of processes

a. Education 

• A master’s degree preferably in logistics, procurement or related areas is required. A first-level university degree (Bachelor's or equivalent) with 2 additional years of experience, may be accepted in lieu of masters. . Secondary School Diploma or equivalent with a combination of 6 additional years of relevant past experience may be accepted in lieu of a university degree.

• CIPS Certification or equivalent is desirable.

b. Work Experience 

Essential:  

• Minimum of 2 years of working experience is required in procurement and supply chain management and administrative support services with the UN or other international organizations. Sound understanding of logistics and Incoterms 2010, with proven experience in management of delivery of products on a global scale. Experience in the usage of computers and office software packages Google Suite) and knowledge of spreadsheet and database packages as well as experience in handling web-based management systems.

• Familiarity with the UN WebBuy Plus platform is a definite advantage. 

c. Languages 

Fluency in English and Spanish is required,  other UN languages are desirable. 

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.


Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).


At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.


Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.



Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.