Org. Setting and Reporting
This position is located within the Mission Support Division/Service Delivery Management/Transport Section of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA). The incumbent will have the role and responsibilities of Deputy Chief Transport Officer under the direct supervision of the Chief Transport Officer. He /She will be responsible for management of surface transport operations, development of the section budget proposals and the surface transport standard operating procedures as well as the coordination with the host country authorities. MINUSMA is a non-family mission.Responsibilities
Within delegated authority, the Transport Officer, will be responsible for the following duties:
• Manages the provision of the surface motor transport support to the Mission which includes the United Nations Owned Equipment, Member State Contributed Equipment, and commercial transportation services.
• Participates in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the current Department of Peacekeeping Operations/Department of Field Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization, and disposal of the surface transport fleet.
• Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan, and the Mission Vehicle Recovery Plan in order to ensure that the mission fleet is optimized to meet operational requirements.
• Participates in the development and implementation of the Active Road Accident Prevention and Road Safety Programs.
• Oversees the implementation of the Driving Test Program and monitors that mission staff is issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations.
• Liaises with UN agencies, government and non-government organizations, intergovernmental entities and vendors for the provision of the surface transport support.
• Ensures the inventory control and supervises the physical annual checks of vehicles and equipment.
• Develops and implements standard operating procedures for surface transport operations in MINUSMA.
• Supervises the preparation of performance reports and responses to internal and external audit observations.
• Determines technical specifications for goods and services, reviews responses to bids and conducts technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Coordinates requisition process with purchasing authorities.
• Oversees contracts for the provision of goods and services and evaluates vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section.
• Ensures that quality control/quality assurance procedures are implemented and that plans, and work processes comply with the established regulatory regime.
• Ensures that UN vehicles are used in accordance with UN regulations and rules, and that vehicle usage data are correctly recorded.
• Ensures the accuracy and validity of data recorded in the management information systems.
• Participates in various mission administrative bodies such as the Local Committee on Contracts,
the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety, and the Boards of Inquiry, as appropriate.
• Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport.
• Participates in the development of the Transport Section’s Staffing Table.
• Manages the allocation and rotation of appropriate work assignments.
• Coordinates the individual annual work plans for subordinate staff members and produces detailed performance assessments and evaluations for all staff as required.
• Supervises the personnel and evaluates staff performance.
• Ensures the compliance with UN policies on the workplace safety and environment protection.
• Participates in the development of the Transport Section’s annual budget proposals.
• Develops and implements the Transport Section’s Training Plan; coordinates with UNHQ training courses, workshops, and other related training activities.
• Performs other related duties as required.
Knowledge of diverse transport operations, which includes vehicle fleet management, fleet maintenance and fleet operations including phases on the Invitation to Bid, Request for Proposals, Letters of Assist, etc. Ability to review alternative options and select most effective and cost efficient mode of transport of equipment, supplies and personnel to and from field missions. Ability to provide technical leadership; strong negotiating skills and ability to influence others to reach agreement. Knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters. Ability to complete in-depth analyses and to formulate conclusions and recommendations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning and Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) preferably in road transport management, mechanical engineering or logistics is required. Training in the planning, coordination and control of large vehicle fleet operations and fleet management is required. A valid driver's license is required. A first level university degree with a relevant combination of education, professional diploma, training directly related to transport management, certification in surface transport operations, and two (2) additional years of work experience in surface transportation related occupation, may be accepted in lieu of the advanced university degree.
A minimum of seven (7) years of progressively responsible experience in motor vehicle transport operations which includes vehicle fleet management, fleet maintenance and fleet operations at supervisory level, multi-modal transportation, logistics operations management or a directly related field is required.
At least two (2) years in a supervisory position directly related to the coordination of complex surface transport operations in the international environment is required.
Experience in the quality management is desirable.
Knowledge of the UN financial regulations and rules is desirable.
Experience in international operations in a post conflict environment is desirable.
Knowledge of key transport areas of Fleet Management, Budget, ERP systems, excellent computer skills, good writing and analytical skills is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable.Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.Special Notice
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.