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Field Coordinator (4 openings: Dili, Baucau, Ermera, Liquica) (NPSA8)

Dili

  • Organization: UNDP - United Nations Development Programme
  • Location: Dili
  • Grade: NPSA-8, National Personnel Services Agreement
  • Occupational Groups:
    • Managerial positions
  • Closing Date:
Background
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Timor-Leste is an LDC with lower-middle income status that relies on its natural oil and gas revenue-based sovereign wealth Petroleum Fund for its annual state budget. Besides this fund, there are no other substantive sources of income. Economic diversification with a focus on job creation and poverty reduction is a great need. Timor-Leste already has 30% of the population living below the national poverty line and 46% are multidimensionally poor. 70% of Timor-Leste’s population live in rural areas, most of whom (64.2%) are dependent on subsistence agriculture. This young nation has 74% of its population under 35 (Census 2015), and according to the 2018 Labour Market Outlook, 20.3% of the youth population (aged 15-24) were not in employment, education or training (NEET). 78% of the people between the age of 15 to 64 were not employed, of which around 36% were youth aged 15 to 24 years.

There is more demand for labourers with vocational skills as well as ‘soft’ skills. Long-term investment in human capital is needed to produce skilled human resources to meet the labor market demand—something that requires increased investment in quality education. However, in the short- and medium-term, many initiatives can be taken to prepare youth with the required soft skills, have greater access to the right information, enhance their readiness for the work world through internships/mentorships and meet the labor market demand. At the same time, more efforts are needed to develop SMEs to increase employment and income opportunities, particularly for women, people with disability, unemployed youth, and poor and vulnerable communities.

Youth Employment and Entrepreneurship Skills (YEES) Project aims to tackle two most pressing issues in Timor Leste’s youth employment: 1) limited opportunity of being employed and 2) limited opportunity of being entrepreneurs for youth and migrant workers. The project is mainly funded by Korea International Cooperation Agency (KOICA) for six years starting in 2022. This project will focus on producing two medium-term sub-outcomes: 1) youth become employed and 2) youth become entrepreneurs, which will contribute to UNSDCF/CPD outcome 2: By 2025, institutions and people throughout Timor-Leste in all their diversity, especially women and youth, benefit from sustainable economic opportunities and decent work to reduce poverty, with three interrelated outputs:

Output 1: Youth obtain skills, competencies and knowledge to be employed.

Output 2: Service providers are available to deliver holistic support to enhance employability.

Output 3: Youth, including migrants/returnees, obtain skills, knowledge and services to start or expand their business.

Duties and Responsibilities

The Field Coordinator will work under direct supervision of YEES Project Manager and in close collaboration with Economic Development and Prosperity Unit, Country Economist, Accelerator Lab, and UNDP CO’s senior management.

The Field Coordinator will work in the following areas under the direct supervision of the Project Manager and in collaboration with all other YEES Project team members:

Project management at the municipal level:  

  • Coordinate/laisse with municipal level partners and stakeholders, especially with SSYS, SEFOPE, IADE, and MTCI, as well as municipal authorities and to ensure attainment of project outputs by assuming overall responsibility for the management and coordination of project activities at the target municipality.
  • Support the quality and timely preparation of the work plan as required by major stakeholders and the country office on a regular and demand-driven base.
  • Ensure that project activities are selected and designed in a gender-responsive manner and ensure the voice and participation of women in the process of project implementation.
  • Ensure that the implementation of the project activities at the municipal level, especially the Business Innovation Challenge, is carried out in the most effective and expeditious manner.
  • Carry out regular monitoring to ensure measurement of project achievement against expected outcomes and outputs.
  • Prepare reports and lessons learnt and send them to the Project Manager and Economic Development and Prosperity Unit for further compilation and dissemination.
  • Support in evaluating completed project activities with the special emphasis on the result of UNDP’s contributions in order to assess the effectiveness and impact of UNDP assistance.

Project coordination and partnership building:

  • Identify key partners at the target municipality for achieving the objectives of the project.
  • Undertake wide consultations and massive outreach with local communities, especially women, youth, returnee migrants, and other marginalized groups, local authorities, local experts, and other stakeholders to facilitate consensus building, conflict resolution, cooperation, and synergy, as well as to reach wider beneficiaries.
  • Coordinate the preparation, revision, and update of a baseline assessment (BA), conceptual model and indicators for monitoring project progress and evaluating its impact, including the collection of information
  • Coordinate project activities implementation at the target municipality.
  • Maintain strong working partnerships with relevant local authorities and the UNDP Country Office (UNDP CO) and ensure they are kept well informed of all relevant project activities at the municipal level.
  • Foster, establish and maintain links with other related projects and collaborative actors in the municipality.
  • Liaise and coordinate with UN agencies, NGOs and other agencies involved in support of the youth, women, returnee migrants, and targeted beneficiaries in the municipality.

Operations and financial management:  

  • Prepare action plans, analyze strategic and efficient utilization of resources/budget, as well as work plans in consultation with the appropriate local stakeholders.
  • Ensure that UNDP rules and procedures are dully applied in all areas of project interventions including procurement of goods and services.
  • Maintain the financial integrity of the project and report on all financial issues to the Project Manager and Economic Development and Prosperity Unit at agreed-upon times.
  • Provide relevant logistical and information support for the UNDP CO and project team in relation to their fieldwork, monitoring and evaluation.

Capacity building and knowledge management:

  • Identify capacity building and training needs of youth, returnee migrants, women and targeted beneficiaries, and identify the human and institutional resources to meet those needs.
  • Provide technical assistance and support to youth, returnee migrants, women and targeted beneficiaries in the area of career counselling and development, business application and development, and other related areas to employment and entrepreneurship.
  • Locate technical and other assistance from local and national NGOs, and agencies that can be channelled to project proponents for project preparation and/or implementation.
  • Assist in the organization of and participate in training for local experts in the area of soft skills, job counsellors, and any other training as required.
  • Synthesis lessons learnt and best practices in the project.
  • Organize experience exchange workshops with stakeholders as well as field visits to facilitate lesson learning and enhance communication among different communities.
  • Participate in the preparation of analytical case studies on project activities and issues, and disseminate knowledge products and communication materials
  • Provide continuous information updates for the country office database, as well periodic progress reports
  • Disseminate guidelines and information material to youth groups or related stakeholders seeking financial and technical support under the project.
  • Provide input in the development of communication materials such as success stories and news articles to communicate project activities and results/impact.
 
Competencies
Core competencies:
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Direction & Strategy 

  • Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.
  • Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.

Business Development 

  • Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need.

Business Management 

  • Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels. 
  • Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Digital & Innovation 

  • Creative facilitation: Ability to design workshops that considers and addresses multiple interests, agendas, worldviews; set out clear objectives and engaging activities; select appropriate tools, materials, resources that are needed to enable or support the activities; Ability to swiftly build rapport with participants and create a safe space (on- and offline) where they feel comfortable to share their views, concerns, experiences and reflections; supporting this with a range of tools to stimulate active participation; Ability to facilitate inclusive conversations, ability to work with a diverse set of people with different backgrounds, seniority and expert levels, using different approaches tailored to fit the people in the room, drawing out the perspectives and ideas of each individual and making decisions through deliberation and discussion across a group; Ability to pace a session, adjust to the abilities and energy levels of attendees and the nature or purpose of an exercise. Being flexible and able to improvise, adapting and changing approaches in response to the needs, while staying true to the intent and objectives of the session.

Partnership management 

  • Strategic engagement: Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives
Required Skills and Experience
Education:
  • Bachelor’s or Master’s degree in business administration, tourism management, enterprise development, environmental science, and any other relevant field.
Experience:
  • At least 2 years for Bachelor’s degree of work experience in youth engagement, employment and entrepreneurship development.
  • Strong contextual understanding of the municipality and knowledge of business registration procedures and requirements, Timor-Leste labour law, and other related rules/regulations.
  • Ability to manage project database and track results in the municipal level.
  • Proven experience in developing training packages and delivering training in areas relevant to this assignment (e.g. business planning, career counselling, etc.).
  • Previous experience with United Nations/INGO youth innovation and entrepreneurship program would be an advantage.
  • Experience working with government counterparts, international organizations, etc. in youth employment and entrepreneurship area is an advantage.
  • Excellent interpersonal and networking skills, including the ability to liaise effectively at project management levels.
  • Ability to communicate and function effectively in an international, multicultural environment.
  • Ability to work effectively in a team;

Language Requirement:

  • Very good oral and written English. Knowledge of Portuguese is desirable.

NOTE: This position is open for Timor-Leste nationals only

Disclaimer
 
 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
 
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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
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