Logistics Specialist ,P3, FT, WCAR, Cote d'Ivoire, Abidjan #107124 (only for non-Ivorians)
The UNICEF office in Côte d'Ivoire is recruiting a logistics specialist who will work under the supervision of the head of the supply & logistics section.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, A Warrior !!
The Logistic Specialist reports to the Supply and Logistics Manager as per the Country Office set-up for supervision and guidance. The logistics specialist provides technical and operational support as per the Country Office (CO) set-up and is responsible for managing the logistics chains of a small sized country office, or elements of a larger operation. The logistics chain operations include planning, in country procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring logistics services. The incumbent supports management collaboration with programmes in defining logistics interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems, and partners on supply chain management.
How can you make a difference?
What we look for in the Logistics Specialist is the ability to successfully plan, manage and oversee the effective and efficient management of the supply chain of goods and services for UNICEF programs and the government, with direct impact on program objectives and results for children. This in turn will help maintain/strengthen UNICEF's credibility as an effective and accountable steward of the funds entrusted to the organization and reinforce UNICEF's image as an organization competent to deliver cost-effective and sustainable program results for children.
To achieve the above objective, the logistics specialist will be required to perform the following tasks :
- Supervision of the Logistics team
- Preparation of the annual work plan for the Supply& logistics team; assist in determining priorities/targets and performance measurements and monitoring work progress to ensure that results are achieved according to schedule and performance standards.
- Supervise and coach team members, ensure timely performance management of staff. In collaboration with Supply Division, Regional Office, and the global supply community, ensure knowledge sharing and learning is prioritized in order to continuously build capacity of individuals and the team.
- In consultation with supervisor, ensure establishment and maintenance of operational capacity to handle CO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third-party services if applicable (e.g., customs clearance, warehousing, transport, distribution)
- 2. Supply chain service delivery and emergency response
- In consultation with supervisor, provide input to the Country Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans.
- Participate in the planning, implementation, monitoring, and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
- Monitor and review Logistics spent, and draft logistics strategies based on distribution plan to focus on strategic, essential supplies and services that contribute to results for children and support the establishment of long-term agreements (LTAs) where relevant.
- Maintain highest level of integrity, ethical standards, and accountability in the logistics operations and contracting of services.
- Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country.
- Maintain appropriate warehousing, inventory management and in-country transport in support of the country programme implementation. Keep stakeholders/partners informed on the progress. Implement appropriate vendor management practices e.g., supply performance reviews.
- Analyze supply chain dashboards, implementation rates of key performance indicators and supply cahin information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
- Participate in the development of an emergency supply & logistics strategy based on risk assessment analysis and programme assumptions
- (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the country office).
- Build strong working relations with Regional Chiefs of Supply/Regional Chief of Operations, as well as Supply Division, to align with global and regional approaches and initiatives in warehousing and logistics chain management.
- 3. Collaboration with programme and implementing partners
- In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of logistics components as well as monitoring and evaluation.
- Establish accountability framework with programmes, for delivery of results for children.
- Coordinate logistic documentation collection to facilitate input to donor dialogue, and support development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services and construction works.
- Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply chain components under Harmonized Approach to Cash Transfers (HACT).
- Participate in events/meetings that build partnerships and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
- 4. Technical and advisory support to government/national systems
- Provide input to promoting of logistics chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
- Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with supervisor and programme colleagues. Support logistics components of health systems strengthening as might be relevant in the country context.
- Prepare relevant logistics reports to facilitate advisory support to Governments/national systems in defining and determining supply chain solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.
- Supervise the logistics team and coordinate staff’s activities to get effective results
- Undertake all strategies requested to implement a mass logistic campaign
- Ensure all national strategies have been developed to make all in country administrative issues cleared.
- Follow up shipping indicators to be compliant with the interest of the organization
- 5. Innovation, products and markets
- Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with supervisor and Supply Division.
- Support initiatives for promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
- Further to analysis of logistics spend and related strategies, support initiatives to ensure local market development where relevant
To qualify as an advocate for every child you will have…
- Advanced university Degree (Master) in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required.
*A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly related technical field, may be taken in lieu of an advanced university degree.
- A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required.
- Understanding of development and humanitarian work.
- Emergencies experience an advantage.
- Health supply chain management experience an advantage.
- Fluency in French and English is required.
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues
UNICEF competencies required for this post are…
- Nurtures, Leads and Manages People (1)
- Demonstrates Self Awareness and Ethical Awareness (2)
- Works Collaboratively with others (2)
- Builds and Maintains Partnerships (2)
- Innovates and Embraces Change (2)
- Thinks and Acts Strategically (2)
- Drive to achieve impactful results (2)
- Manages ambiguity and complexity (2)
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable [Insert diversity profile] are encouraged to apply.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.