International Consultant - Capacity Strengthening Consultant to develop webinar rollout of the ASEAN Regional Framework on Protection, Gender, and Inclusion

Background

BACKGROUND

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Indonesia Country Office (CO) hosts the ASEAN liaison office which extends support to ASEAN and its Member States in advancing Women, Peace and Security (WPS) agenda in line with global normative frameworks. UN Women in partnership with Global Affairs Canada (GAC) and the Republic of Korea is implementing the regional project, “Empowering Women for Sustainable Peace: Preventing Violence and Promoting Social Cohesion in ASEAN”. The project aims to advance the implementation of the WPS agenda in ASEAN, including preventing violence against women and promoting social cohesion in the region including within the context of humanitarian and disaster settings. More specifically, the project will strengthen the capacities of ASEAN institutions and ASEAN Member States on WPS and related frameworks.

UN Women works in close collaboration with ASEAN to advance gender-responsive disaster risk reduction, in particular through the development and implementation of the ASEAN Regional Framework on Protection, Gender, and Inclusion (ARF-PGI) in Disaster Management 2021-2025 (ARF-PGI) and the operational Guidelines that accompany the Framework. An external review of previous programming in this area emphasized the importance of ensuring sustained engagement with gender actors while also investing in partnerships and collaborations with actors with specialized expertise in protection and inclusion, and of ensuring concerted capacity building efforts for the rollout of the Framework and Guidelines. In this regard, UN Women is seeking to develop a webinar series that a) provides a platform for the engagement of UN, Red Cross, and civil society organizations with specialized expertise to support the rollout of the ARF-PGI, and b) while delivered at the regional level, also equips Member States with detailed facilitation guides for replication at national level in national languages.

Working with the Programme Analyst, Gender and DRR, in close coordination with the WPS-ASEAN project team, the Consultant is expected to provide technical and coordination support to develop and document a webinar series in support of the implementation of the ARF-PGI.

Duties and Responsibilities

SCOPE OF WORK, SPECIFIC TASKS AND RESPONSIBILITIES

Under the overall guidance and supervision from the Programme Analyst, the consultant will undertake the following tasks:

Task 1: Review relevant documents for this webinar series, including existing monitoring tools

Review the ARF-PGI, its Guidelines, and further documents provided by UN Women including external reviews and progress reports against the ARF-PGI. Review and adapt project monitoring tools to document attendance, feedback, and learnings from the webinar.

Task 2: Develop an overall approach and work plan for the webinar series, in line with the following formats and proposed co-organizers, based on adult learning methodologies

Each webinar session should be structured around one specific Target Action within an ARF-PGI Pillar, in line with the below table, and be no more than 2 hours in length. The consultant should support identification of key speakers and case studies for each webinar series, based on the desk review and consultations with UN Women; the consultant should strive to identify women speakers for each pillar, including young women and women with disabilities.

The design of each webinar session should allow for strong interaction between the speakers and the audience, including the use of both close-ended quizzes/tools (e.g. use of Mentimeter multiple choice, ranking) and opportunities for open exchange and questions.

ARF-PGI Pillar	Topic (TBC)	Format	Proposed co-organizers (TBC)	Tentative date
Protection	Child protection in emergencies	Talk show with youth leaders in DRR	UNICEF AADMER Partnership Group members	25 November 2022
Protection	Preventing sexual exploitation and abuse	Roundtable	IFRC	February 2023
Gender	Leveraging disaster recovery to enhance women’s livelihoods	Hackathon based on one specific scenario/ issue to be identified with UN Women	UNDRR AADMER Partnership Group members	March 2023
Inclusion	Applying key concepts in disability inclusive DRR	Tabletop exercise based on an existing response plan	UNFPA AADMER Partnership Group members, Disability-Inclusive Disaster Risk Reduction Network.	May 2023

 

Task 3: Coordinate with partners to develop and deliver each webinar session in line with the agreed work plan

• Organize prepatory meetings with partners identified in consultation with UN Women;
• Develop detailed facilitation guides/runs of shows;
• Support facilitation of the webinar, including to support identified speakers with background notes as necessary;
• Develop short reports for each webinar, inclusive of key messages and recommendations.

 

CONTRACT PERIOD AND WORK LOCATION

The period of this consultancy is from 20 October 2022 – 15 June 2023. The consultant will be home-based with the ability to meet virtually with key stakeholders and conduct the webinars in working hours compatible with ASEAN Member States.

 

EXPECTED DELIVERABLES

The consultant will work under the direct supervision of Programme Analyst, Gender & DRR, UN Women Indonesia to achieve the following deliverables:

No	Deliverables	% payment	Target Completion Dates
1	Detailed inception report including: Overall strategies/approaches for the webinar rollout; For each webinar, a zero-draft run of show including proposed partners, any interactive elements, and case studies; Proposed tools for monitoring the outcomes of the webinar series, adapted from existing WPS-ASEAN monitoring tools; Detailed timeline for the rollout of each webinar	20%	1 November 2022
2	Delivery and documentation of the first webinar, including: Recording of the event Presentations/interactive materials used Short summary of key messages and recommendations Short summary of participant feedback using agreed monitoring tools List of participants Finalized facilitation guide for replication of the webinar at national levels	20%	10 December 2022
3	Delivery and documentation of the second and third webinars, including: Recordings of the events Presentations/interactive materials used Short summaries of key messages and recommendations Short summaries of participant feedback using agreed monitoring tools Lists of participants Finalized facilitation guides for replication of the webinar at national levels	30%	30 March 2023
4	Delivery and documentation of the fourth webinar, including: Recording of the event Presentations/interactive materials used Short summary of key messages and recommendations Short summary of participant feedback using agreed monitoring tools List of participants Finalized facilitation guide for replication of the webinar at national levels	30%	30 May 2023
	Final report (4-5 pages) summarizing key outcomes of the webinar series, including a summary of participant demographics and feedback

 

All the deliverables, including annexes, notes and reports should be submitted in writing in English.

Upon receipt of the deliverables and prior to the payment of the first installment, the deliverables and related reports and documents will be reviewed and approved by UN Women. The period of review is one week after receipt.

 

INPUTS

• UN Women will provide the Consultant with background information and documents, and a list of stakeholders relevant for the assignment.
• The Consultant is expected to work using his/ her own computer.
• UN Women will directly cover travel costs (If any) as per UN Women’s rules and regulations

 

Scope of bid price and schedule of payments

The contract price is a fixed deliverable-based price regardless of extension of the contract duration. Payment will be done once deliverables detailed in section II are submitted and approved by UN Women.

The lump sum costs should include a consultancy fee, administration costs, communication costs, and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation using the template in Annex 1.

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

 

Functional Competencies

• Ability to develop and facilitate interactive trainings online;
• Good time management;
• Good writing skills, and able to identify target audience for written documents;
• Good interpersonal communication skills.

Required Skills and Experience

REQUIREMENTS AND QUALIFICATIONS

• At least a Master’s degree in Gender Studies, International Relations, Public Administration, Public Policy, Disaster Management, or other related field;
  • A first-level University Degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Minimum 5 years of professional work experience in areas relevant to protection, gender, and/or inclusion in disaster management;
• Demonstrated experience in designing and delivering training materials based on adult learning methodologies and approaches, including via virtual facilitation, previous experience in a similar assignment would be considered an added advantage;
• Experience working within at least one ASEAN Member State or at the ASEAN regional level is a strong asset;
• Fluency (written and spoken) in English is required

 

SUBMISSION OF APPLICATION AND EVALUATION

Interested candidates are encouraged to submit an electronic application no later than 30 September 2022. The application must include (as attachment  - merged in one pdf file) the following documents:

• Letter of Interest containing the statement on candidate’s experience in line with the scope of work and requirements.
• Updated CV.
• P11 including past experience in similar assignments; can be downloaded at https://asiapacific.unwomen.org/en/about-us/jobs.
• Financial proposal with proposed daily fee in USD.

(please merge into one file with pdf format before uploading)

 

Evaluation

The evaluation will be based on the combination of the weighted technical and financial scores (80 per cent technical and 20 per cent financial). The technical evaluation includes the knowledge/experience in gender equality and women’s empowerment, experience working in international organizations/development sector. Evaluation methods include desk review and/or interview.

 

Annex I: Financial Proposal (in USD)

BREAKDOWN OF COSTS

 

Breakdown of Cost by Components:

No	Deliverables	% payment	Amount	Due date as per ToR
1		20%	USD ...	1 November 2022
2		20%	USD ...	10 December 2022
3		30%	USD ...	30 March 2023
4		30%	USD ...	30 May 2023
	Total		USD ...

The lump sum costs should include administration costs and expenses (transportation, communication, costs, etc) related to the consultancy. All prices/rates quoted must be exclusive of all taxes.