Admin Fin Assistant
Mission and objectives
Le Haut-Commissariat des Nations Unies pour les réfugiés (HCR) a pour mandat de diriger et de coordonner l’action internationale visant à protéger les réfugiés. Il a pour but premier de sauvegarder les droits et le bien être des réfugiés. Il met en œuvre ses programmes de protection dans le monde entier et sensibilise le grand public à la situation des personnes réfugiées dans le monde. Le HCR Mauritanie fournit protection et assistance à quelque 65 000 réfugiés maliens dans la région aride du sud-est où se trouve le camp de réfugiés de Mbera, et à quelque 9 000 réfugiés urbains et demandeurs d'asile dans les villes de Nouakchott et Nouadhibou. La situation sécuritaire au Mali est toujours instable et des retours à grande échelle ne sont pas attendus. Les Maliens continuent d'arriver en Mauritanie dans le cadre de flux de population mixtes.
The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org).
Within the delegated authority and under the supervision of the Associate Admin Officer or his/her designated mandated representative(s), the UN Volunteer will: • Assist in processing personnel entitlements, issuing contracts and maintaining personnel files; • Attend meetings on day-to-day administrative matters; • Provide support for the management of movements of UNHCR staff and the updating of their attendance records, leave plans, overtime format to be specified; • Assistance in the requisitioning of office supplies, equipment and distribution, as well as appropriate inventory records; • Provide support for the administrative formalities related to the organization of travel and the issuance / renewal of visas, travel, and other similar documents; • Write correspondence and reports, as appropriate, on general administrative or specialist tasks which may be of a confidential nature in the area of assigned responsibility; • Organize appointments and keep the supervisor's calendar up to date, receive visitors, provide guidance to requests for information or other administrative needs of the Office; • Maintain the address book of UNHCR staff, administrative authorities and national or international officials; • Help the Management in the organization or management of the offices and the Guest House (residence); • Facilitate the various official missions of UNHCR staff and other relevant persons of concern to UNHCR; • If necessary, prepare and submit for the signature of the Management, the attestations, and certificates for the staff members of the Sub-Delegation; • Help to process files relating to the MIP (Medical Insurance Plan) and various other requests from UNHCR staff; • Perform any other tasks / functions deemed necessary or delegated by the Office Manager and / or the Supervisor in order to meet the level of services in the organization Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.