Support Services (Asset Management) Associate

Peace and Security Cluster

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. 

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to ATMIS as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each ATMIS Sector Headquarters and at ATMIS Force Headquarters, who support ATMIS planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor. 

Functional Responsibilities
The Support Services (Asset Management) Associate reports to the logistics and Asset Management Analyst as his/her direct supervisor. He/her Duties and Responsibilities include:

• Ensure the programme appointed support staff are fully aware of UNOPS rules and regulations on asset management.
• Ensure databases are up to date on the quantity, quality, serviceability, and location of relevant equipment/items.
• Plan and Manage inspection of all stores and equipment for correct quantity, quality, damage, completeness, and serviceability, with direction from Logistics and Asset management Analyst.
• Review and assist in the day-to-day management and reporting of assets, maintain an accounting system for all UNOPS managed equipment and properties in accordance UNOPS lease and asset management policy.
• Ensure that each Sector Team prepares/maintains and updates the Project inventory list; as well as certifies the physical check/working conditions of all project equipment
• Guide projects with container management and storage layout and planning.
• Assist in the review and updating of Logistics and Asset Management SOP’s.
• Maintain the Asset management shared drive and submit Weekly reports to Logistics and Asset management Analyst.
• Assist projects with project disposals as required both administratively and physically.
• Introduce and synthesize lessons learnt and best practices in logistics and asset management.
• Assist the Supervisor with preparation of assets reports, tables, and charts etc;
• Apply technical skills and knowledge in formatting and presentations, ensuring appropriate presentation style and accuracy of information.
• Supervise and manage the Asset Management Assistants.
• Other tasks assigned by the immediate supervisor or Head of Unit.

 Monitoring and Progress Controls

• Written Performance Evaluation at the end of the contract period.
• Assets are managed in an efficient and effective manner.
• Accurate 100% Asset verification report at the end year

 Final Product

• 100% Asset verification report at the end of year
• Accurate Asset management database.
• L&D forms submitted for all unserviceable assets. 

 Education/Experience/Language requirements

a)      Education

• First Level University Degree (Bachelor Degree or equivalent) with two years of relevant experience; OR
• High School (Secondary or equivalent) with six years of relevant experience is required.

b)      Experience

• Relevant experience is defined as experience working in Asset Management, Logistics area, Supply Chain Management or Support Services.
• Computer Literacy is required.

c)     Langauge

• Fluency in English (speaking, writing, and reading) is required.
• Fluency in Somali (speaking, writing and reading) is required.

1. Contract type: ICA
2. Contract level: Local ICA Support, LICA-6
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.


Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).


At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.


Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.



Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.