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Contracts Officer, P2, TA, Office of Innovation, Stockholm, Sweden (121946)

Stockholm

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Stockholm
  • Grade: P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • Legal - Broad
    • Procurement
    • External Relations, Partnerships and Resource mobilization
    • Innovations for Sustainable Development
  • Closing Date: 2022-10-06

Under the general guidance of the Operations Specialist the incumbent is responsible for planning, development of procurement strategies/plans and overall procurement and contracting process - including contract implementation and management, monitoring suppliers’ performance, and market research.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Innovation

UNICEF has a 70-year history of innovating for children. We believe that new approaches, partnerships and technologies that support the realization of children’s rights are key to improving children’s lives.

Worldwide, we innovate to tackle the most pressing problems faced by the most vulnerable children. We take a systematic approach to innovation, applying skills and energy across new tools and technologies, products, innovative financing and new ways of working to boost our impact.

The Office of Innovation (OoI) works to catalyze UNICEF's and all its partners’ expertise and resources against key children-outcomes bottlenecks, with a view to continuously ideate and scale the most effective solutions with transformational potential at scale to achieve the child-related SDGs.

The office is doing this by continuously exploring new ways of accelerating results for children, investing across a range of early stage solutions, and harnessing internal and external expertise towards continuously iterating and fine-tuning the most promising solutions for children through a systematic portfolio management approach, and leveraging all stakeholders’ innovation energy, know-how and resources from intergovernmental, multilateral, private sector and non-governmental fora (think tank, academia).

As part of a global organizational improvement initiative within UNICEF, the structure and operating model of the OOI is being reimagined to optimize its function across the organization in order to accelerate the pace at which innovations for children are scaling and delivering against the SDGs.

How can you make a difference?

Under the general guidance of the Operations Specialist the incumbent is responsible for planning, development of procurement strategies/plans and overall procurement and contracting process - including contract implementation and management, monitoring suppliers’ performance, and market research.

  1. Manage procurement of services, including development of procurement strategies and method of purchase in conjunction with SD service centre.
  2. Provide advice, support and guide the processes in the preparation of contractual documentation for engaging individual contractors to ensure proper compliance with pertinent administrative instructions/directives, and organization rules and procedures.
  3. Conduct contracts management to ensure supplier compliance to LTA’s and institutional contracts terms and conditions; and provides guidance and advice to the OOI teams on programme related institutional contracting and LTAs.
  4. Support the implementation of the internal control systems that ensures Purchase Orders (PO) are duty drafted, prepared and dispatched for signature.
  5. Provide advice/guidance to requisitioning concerning contractual conditions and supplier appraisals for purchasing of services, including review of SOWS/TORS. Review incoming service requisitions and supporting documents for individual contracts ensuring high level of accuracy and compliance.
  6. Ensures all procurement activities are in compliance with UNICEF Financial Rules and Regulations, SD procedures, DHR guidance on contracting individuals and all other applicable procurement procedures and directives.
  7. Makes recommendations for finalization of contracting processes and award of contracts; signs procurement orders/contracts up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Review Committee for reviews and subsequent approval by the authorized official.
  8. Undertake market research to develop a pool of healthy vendors and maintain updated vendor list for OOI core office and hub locations.
  9. Develop training materials and deliver training to requisitioners on contracting for services. Provide guidance and technical expertise on matters related to contracting for services
  10. Performs any other duties or assignment as requested by the Supervisor.

To qualify as an advocate for every child you will have…

Education: 1st level university degree (Bachelor's) in Procurement, Contract/Commercial Law, Business administration, Economics, Supply Chain Management or related field. Master's degree or higher will be considered as an asset.

Work experience:

  • Minimum two years of relevant international professional work experience in procurement/Contracting of services.
  • An understanding or working knowledge of the UN or similar organization/NGO is an added advantage.
  • Experience with worldwide procurement contract negotiations and administration combined with broader economic knowledge and/or directly related technical fields

Language proficiency: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

Functional competencies:

  • Relating and Networking 
  • Planning and organizing
  • Deciding and initiating action 

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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