Logistics Technical Assistant (Fuel, Fleet, and Repair) Ukraine Dnipro

All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships. 

1. Role and responsibilities

The Logistics Technical Assistant (Fuel, Fleet and Repair) is managing NRC fleets (Rented/Owned) at the area level. The Fleet Technical Assistant will ensure effective use of the NRC fleet and coordinate movements with other area offices and the country office.

Generic responsibilities

1. Adhere to NRC policies, tools, handbooks, and guidelines.
2. Ensure that vehicles are used and maintained according to NRC Logistics Handbook and other NRC country-level policies.
3. Plan, schedule, and monitor staff transportation and materials/equipment movements at the area level.
4. Ensure that all NRC vehicles are in proper operational condition and coordinate periodic/Urgent vehicle maintenance as needed.
5. Manage, train, and build drivers' capacity.
6. Ensure that NRC vehicles are equipped with necessary movement logging documents, waivers, and fuel logging sheets.
7. Ensure all NRC vehicles pass safety audits and safety equipment is available based on the HSS team recommendations.
8. Ensure proper filing of all fleet related documents.
9. Ensure close fuel consumption/Filling monitoring.

Specific responsibilities

• Support Logistics Coordinator and/or Logistic Team Leader in managing, evaluating and reporting fleet management activities/performance.
• Ensure proper utilization of the NRC fleet.
• Ensure that the necessary information related to transport/fleet management is effectively shared and communicated to the Logistics Coordinator and/or Logistics Team Leader.
• Provide support in testing, training of drivers and authorized to drive staff.
• Ensure timely, accurate and correct data entry into the fleet management system.
• Follow up on vehicle movement and able to identify vehicle location at any given time.
• Submit daily, weekly, and monthly reports of vehicle/fuel use; prepare statistical reports on usage/distribution of vehicles.
• Make a Daily Movement Plan and send it to relevant staff one day in advance.
• Prepare documents for payment of contracts when assigned by Line Manager.
• Report all potential fraud cases to the Line Manager.
• Supervise the Area drivers.

2. Competencies

Professional competencies

• Bachelor’s degree in relevant field.
• Working knowledge of both Ukrainian and Russian languages, written and verbal English is an advantage.
• Valid driving licence B.
• Experience cars mechanic is a big plus.
• Previous experience from working in complex and volatile contexts.
• Basic knowledge of the context in the areas NRC operates.

Behavioural competencies

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Handling insecure environment
• Coping with change