Country

United States

Type

Full Time

Program (Division)

Women and Children's Health - Global Essential Medicines

Additional Location Description

Please note that the location for this position is flexible to a CHAI Program Country, pending leadership approval.

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to strengthen and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

CHAI has launched an ambitious effort to scale up access to treatment for diarrhea and pneumonia, which combined, kill over 1.5 million children every year. Working with the governments of five high-burden countries and leading global institutions, CHAI’s Essential Medicines team is supporting intensified efforts at both global and country levels to plan, resource, and implement effective interventions for scaling-up access to treatment for these conditions – specifically zinc and ORS for diarrhea, and amoxicillin and oxygen for pneumonia. As a result of the COVID-19 pandemic, the Essential Medicines team has expanded its oxygen work to over 25 countries, supporting pandemic response efforts while strengthening long-term oxygen systems planning.

CHAI seeks a Compliance Officer to support the Essential Medicines team, CHAI country teams, and other stakeholders. The Compliance Officer must have an innate and intuitive knowledge of CHAI’s goals and culture, as well as of USAID and applicable laws in program countries. The compliance officer is not only responsible for ensuring the project is following the donor requirements, but with educating the entire project and instituting practices that will ensure the highest possible level of compliance.

Please note that the location for this position is flexible and can be based in a CHAI Program Country, pending leadership approval.

• Review ways to enhance the effectiveness and efficiency of internal controls, reliability of financial reporting, compliance with applicable laws and the safeguard of assets for the USAID funded project within CHAI’s existing policy framework. Recommend to the senior leadership of the project improvement of existing controls or development of new controls in local, regional, and cross-cutting operating environment.
• Support the management in building a robust compliance culture based on ethical standards of behavior.
• Support the management of the project to have a dynamic operation while in compliance with the applicable regulations by being creative in finding solutions.
• Provide expert advice and guidance to the team whenever asked on how to manage risk and ensure full compliance with USAID regulations, CHAI policies, and country laws, while maintaining a robust operation.
• Promote a project-wide culture of risk management compliance through staff training and awareness activities. Ensure required project-related staff trainings, including for program, operations, and finance teams, are completed and documented on time, e.g., PSEAH, conflict of interest, fraud prevention, respectful workplace.
• Develop and roll out after securing the senior management of the project’s approval compliance tools such as: quick compliance reference guides, check list, and related materials. Manage the project’s compliance log including coordinating cross-functional support for the project to remain compliant in all areas. Convene regular project compliance committee call.
• Work with project leadership, managers, and other staff members to better promote efficiency and reduce compliance risks.
• Make recommendation to the project senior leadership about project compliance with award conditions, applicable regulations, CHAI policies and local laws. Support and development of key procurement policies and procedures (beyond those managed at the program level) to comply with all USG restrictions.
• Conduct post review of major procurements, subcontractor, and vendor payments, tracking risk and compliance issues, and making recommendation to project leadership and key managers for improvements to project procedures.
• Coordinate roll out of any project-specific guideline updates or process clarifications in coordination with the senior management of the project including fraud prevention, operations, financial support documentation protocols and audit procedures.
• Regularly review /audit transactions for completeness of documentation and according to the cost principles of USG.
• Test internal controls, target in particular high-risk areas; document any weaknesses and their impact and make recommendations to the senior leadership of the project to address these weaknesses.
• Report allegations or potential fraud as required and provide project-level support to internal investigations as requested.
• Support development of subaward due diligence procedures, assessments and related tools, conduct compliance assessments of major sub-awardees/subcontractors and present findings to the senior leadership of the project. Follow up the implementations of recommendations given to sub-contractors from these compliance assessments. Regularly review subcontractor financial reporting and documentations.
• Ensure compliance with the branding and marking strategy that is approved by the donor.
• Coordinate internal and external audits and assessments.
• Manage the staff timesheets on the project, including timely collection of timesheets, review of timesheets for accuracy, and transmission to CHAI finance teams.
• Regularly review /audit transactions for completeness of documentation and according to the cost principles of USG.
• Approximately 20 percent of time will be focused on addressing the intersection of CHAI’s organizational wide policies, practices, and procedures with the requirements for complying with USAID funded project. It is anticipated that the first six months of the position will emphasize understanding CHAI’s current cross-cutting policy and governance infrastructure through lens and implementation of the FHI grant. Then, the following months will emphasize tasks and deliverables to adapt and extend the FHI/USAID compliance tools across the organization, as relevant. In this capacity, the Compliance Officer will work closely with the Senior Director of Legal and Compliance to complete the following:
  • Serve as a subject matter expert for major compliance matters related to USG funding, particularly USAID awards, including providing relevant guidance to stakeholders up, down, and across organization.
  • Support gap assessment of compliance requirements (e.g., all USAID Standard Provisions for US Nongovernmental Organizations) to identify, support and develop necessary policies and procedures at the organizational level.
  • Support finance in the development of pricing rates, NICRA, etc.

• Bachelor’s or Master’s degree in finance, accounting or related field.
• 5- 8 years of compliance, risk management, and/or audit experience with a strong focus on risks and controls and risk-based auditing techniques.
• Practical working knowledge of financial services compliance and operations including the related rules and regulations of USAID.
• Experience with data analysis tools and techniques including advanced concepts of Microsoft Word, Excel, and PowerPoint and/or other analytical software (e.g. – SAS, Tableau, ACL, etc.).
• Experience working on projects or initiatives requiring strategic planning/thinking across multiple functional areas and business processes.
• Develop and maintain strong, collaborative relationships with all project staff, clients and peers, and donor.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Strong interpersonal skills; ability to work well in a team environment.
• Strong critical thinking, analytical, and problem-solving skills.
• Autonomous, self-motivated, and flexible with the ability to adapt quickly to change or shifting priorities in a fast-paced environment.
• Strong knowledge of organizational structure, policies and practices, and the impact on own area.
• Demonstrates and apply a clear understanding of compliance methodologies, risk management, and regulatory compliance.
• Ability to multi-task and meet deadlines in a timely manner.
• Must be able to read, write and speak fluent English.
• Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.
• Carry out their work without causing delays that affect progress of the project, programmatic operations or major segments of the project.
• Works under broad direction with considerable latitude for independent action.

Advantages:

• Professional certifications including: CPA, ACA, CIMA, CFE or any other relevant qualification.
• Internal or external audit internationally experience.
• Non-governmental organization (NGO) experience.
• Expert level experience of the U.S. Government rules and regulations, contracting and auditing standards as they apply to effective management of multi-year funds is required for example, experience with USAID Acquisition Regulation (AIDAR) required, Code of Federal Regulation (CFRs): 2 CFR 200, 2 CFR 700, 22 CFR 228; Automated Directive System (ADS), Federal Acquisition Regulations (FAR), and Agency supplements, including Cost Accounting Standards (CAS).