By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Programme Support Specialist

Tripoli

  • Organization: UNDP - United Nations Development Programme
  • Location: Tripoli
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Monitoring and Evaluation
    • Project and Programme Management
  • Closing Date: Closed
Background
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP Libya is working rapidly to respond to several crises in Libya by formulating and implementing projects that help stabilize the country and instill trust and confidence amongst communities, and between communities and the government. The UNDP Libya Country Office (CO) has made strong commitments to international donors,  its Libyan counterparts and citizens to help restore and improve public services; enhance the effectiveness and reach of existing public institutions; expand civic engagement and participation in political and development processes; increase economic opportunities in a more diversified economy; strengthen social cohesion, support elections, reconciliation and politic dialogue initiatives; and contribute to stability throughout the country to ensure development gains.

In this context, the UNDP Libya is rapidly responding to the situation in Libya. To this end, the Country Office is strengthening its internal capacities through an enhanced recruitment approach and re alignment of its programmatic offer in a bid to respond to the needs and priorities of the country. It is envisaged that this support will provide timely, cost effective, integrated and dynamic solutions for the delivery of much needed services under a rapidly changing context in the country thus ensuring smooth business continuity and sustainable development.

During 2021, UNDP Libya carried out a virtual mission, followed up by a physical, scoping mission which aimed to review the UNDP Libya current programmatic engagement in the country, identify emerging priority areas and needs, identify existing capacity strengths, gaps, operational needs, and provided recommendations on the immediate and medium-term implementation arrangements.  Subsequently, the senior management of the Libya Country Office split the current Programme Management Support Unit (PMSU) into the Management Support Unit (MSU) and programme management unit (PMU). The split will help MSU to focus on the oversight, coordination, monitoring, and harmonization over the current extended programme cycle for the country office and to ensure the alignment and synergy of the programme/projects, UNSMIL as well as UNDP corporate priorities.

The Programme Management Support Unit (PMSU)

The PMSU will provide the UNDP Libya senior management and programme/projects with integrated advice and support on:

Corporate policies and compliance issues.

Strategic planning and reporting.

Programme monitoring and evaluation; and

Knowledge management. 

The Unit’s primary focus will relate to organizational effectiveness and alignment to the UNDP’s global mandates, corporate policies; structures, and their implications for the Country Office (CO) and cross-cutting issues.

The role of the PMSU will be critical in terms of providing data; standardization, coordination, and harmonization to enhance accountability, learning and synergies within the programmes/projects.  MSU will work across the CO in terms of information sharing on good practices, challenges, efficiency and finding common solutions to organizational issues that UNDP Libya faces, including the situation of managing programmes and projects within the context of Direct Implementation Modality (DIM), to add greater value to development processes.

Under the overall guidance of UNDP Libya RR and DRR-P, and supervision of Head of MSU; the Programme Finance Specialist facilitates the day-to-day activities of the MSU team and supports the project implementation of the high priority projects in the 3 pillars of the UNDP Country office; the local peacebuilding and livelihood; governance and rule of Law (ROL) and the Energy and Environment for the country office for program finance issues, as appropriate.

The incumbent deputizes the Head of MSU and works in close collaboration with the operations and program management section of the Country Office as required for an optimal project implementation. The Programme Finance Specialist will also support the country office in specific Atlas trainings for new staff, either in projects or at program level.
<Job Purpose and Organizational Context>
 
Duties and Responsibilities
 
Resource and Budget Management for effective project implementation in support of high priority projects:
  • Facilitates the availability of resources for the Country office and the project’s operations in consultation with the resource mobilization and donor relation specialist and the Country office senior management
  • Reviews donor agreements on timely basis and monitor of the receipt of donor contributions within the CO resource mobilization efforts.
  •  Facilitates the timely budget preparation and budget management of the Country office departments/sections; programmes/projects in consultation with the CO section heads; pillar head and /or specific project managers.
  • Ensures the implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, maintenance of the general ledger.
  •  Follow up on any budget modification with the senior management and/or with HQs including on the authorized spending limit (ASL) for the development projects

Oversight of cost sharing, trust fund agreements and basket funding and donor reporting:

  • Resolving issues related to budget exceptions and deficits timely basis,
  • Ensures the systematic analysis of project implementation  are in place.
  •  Facilitate period financial analysis report and present to the senior management of the Country office and any relevant body of the organization as required.
  • Ensures the integrity of financial and administrative operations as well as the consistent application of UNDP rules and procedures for programme and operations issues.
  • Prepares the reports for the donor as required by the financing agreements and facilitate the timely donor reporting submission in consultation with the resource mobilization and donor relation specialist; the pillar heads/ respective project managers
  • Facilitates the closure of the project agreements according to the corporate guideline

Capacity building of project and program staff and counterpart:

  • Provides training to new staff on Atlas/Quantum and UNDP project implementation, including SOPs for program and programme related matters.
  • Provides training on project implementation to UNDP counter parts, in preparation of the switch from DIM to NIM.
  • Prepares manuals for NIM/DIM implementation for project and counterparts.
  • Advises projects and programs on UNDP project implementation from MSU perspective, including alternative delivery mechanisms to speed up delivery.
  • Synthesizes lessons learnt and best practices in Programme Finance.
  • Provides contributions to knowledge networks and communities of practice.

Effective Results Based Management and financial reporting:

  • Reviews RBM requirements for selected priority projects, in particular requirements for Atlas entries.
  • Prepares regular financial reporting on project implementation and budgets against resources available.
  • Ensures full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports.
Audit and verification preparation and support to implementation of the recommendations:
  • Advise and recommendation on effective internal control framework.
  • Support the preparations for the country office and specific project audits.
  • Support the preparation for the specific project verification by the donor (if required)
  • Support the high priority projects in the implementation of the audit recommendations.
  • Any other tasks as assigned by the Resident Representative and/or Deputy Resident Representatives.
Competencies
Core

Achieve Results:

 

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

 

LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously

 

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility

 

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner

 

LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion

 

LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

 
 
Cross-Functional & Technical competencies

Thematic Area

Name

Definition

 Business Management

Project Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Direction & Strategy

Strategic Thinking

Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions. Ability to leverage learning from a party of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Business Management

Result Based Management

Ability to manage financial resources with a focus at improved performance and demonstrable results

 Finance

Audit (General)

 

Understands how regulations and professional standards in internal and external audit underpin audit work in the public services.

Understands the key stages of audit work, including planning, documentation, testing and reporting.

Ability to examine and verify accounts and records.

Understands wider mechanisms for assurance and scrutiny.

Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies.

Finance

Financial planning and budgeting

 

Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting

 

 

Business Management

Resource Management

Ability to allocate and use resources in a strategic or tactical way in line  with principles of accountability and integrity

 
Required Skills and Experience
 
Education:
Master’s Degree in Finance, Business Administration, Public Administration, Economics, or related field.
 
Experience:
  • Minimum 5 years of relevant experience in program or project support or finance with demonstrated ability to administer budgets/resources. Some experience in design, monitoring and evaluation of development projects is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, as well as experience in the handling of web-based management systems.
  • Experience working in UN/International Organization is desirable
  • Experience working in a multi-cultural and/or international work environment.
  • Knowledge of Results Based Management methodologies would be an asset
  • Proficiency in oral and written English.
  • Fluency in Arabic is highly desirable

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 
Disclaimer
 
 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
Scam warning
 
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
This vacancy is now closed.
However, we have found similar vacancies for you: