Senior Liaison Officer
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity, and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
The Ukraine crisis could become the worst humanitarian crisis Europe has seen in decades. More than 5.3 million people have fled across borders to seek safety in the 1st month since the escalation of conflict in Ukraine on February 24, 2022, and over 6.5 million people are reported to be displaced. Reports indicate almost all arrivals in Poland are women and children, including those that are unaccompanied and separated, as well as older persons.
Between February 7-23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine and consequent displacement into neighboring Poland. As of February 24th, the IRC has pivoted to emergency response, and has identified partner agencies in Ukraine and Poland to facilitate immediate assistance that can be used where it is most needed. Simultaneously, the IRC has established operations across Ukraine and Poland offering a robust humanitarian response to complement partner response services either in breadth or scale.
The Senior Liaison Officer is a key member of the Poland Country Team reporting directly to the Country Director.
The main goal of this position is to support the Country Director and program teams in liaison and communications with the government at the ministerial level and with authorities and municipal levels to build and maintain strong and strategic relationships that will enable and support the implementation of programming in Poland.
• Assist and advise Country Director in identifying and developing working relations with relevant authorities at the ministerial and municipal levels.
• Advise on official protocol in all issues regarding liaison, representation, systems and processes.
• Develop a liaison strategy to present IRC at a national level, and municipal levels, and suggest new strategic relationships as and when appropriate.
• Assist the Country Director and senior leadership in engaging with relevant authorities, representing IRC and presenting the IRC, our mission, principles and humanitarian response strategy in Poland.
• Facilitate meetings, provide briefings on protocols, draft talking points and accompany IRC representatives to relevant meetings.
• Represent IRC in key stakeholder and coordination meetings.
• Act as official meeting interpreter and note taker, as and when needed.
• Set up and maintain complete liaison tracker, with meeting schedules, meeting notes, follow-up points and other relevant information.
• Prepare letters, agreements and between IRC and relevant authorities, in close coordination with the partnerships team and legal advisors.
• Work closely with the communication officer to build and maintain positive relationships with both duty bearers and rights holders.
• Provide guidance to the local government support components of the programs, including the drafting and review of relevant documentation and agreements.
• Monitor government policies and practices in view of ensuring that the programme maintains its alignment with the legal framework for standards, norms, and processes.
• With the Deputy Director of Programs, develop and reinforce relationships and networks between the program and key government and civil service stakeholders at the national, and local levels.
• Prepare activities reports for local authorities
• Contribute, under the supervision of the Country Director to all necessary reporting: drafting interim and/or final reports.
• Contribute to preparing the Situation Report, as well as different reports on the mission.
• Review and participate in country program documents production
• Bachelor/Master’s degree in law, public relations, communication, or another related field
• Experience in humanitarian setting /emergency response
• Experience in managing relationships with local authorities, partners, and staff in Poland
• Ability to have a global overview of a program
• Minimum of 2 years’ experience with I/NGOs or public administration
• Language: Fluent in Polish. Strong English proficiency
• Functional knowledge, skills, and ability:
• Excellent communication skills
• Works collaboratively with team members to achieve results.
• Relates and works well with people of different cultures, gender, and backgrounds.
• Ability to work both independently and as part of a team
• Able to respond rapidly to changing environments, yet remain productive and focused
• Strong digital literacy (primarily Word, Excel, and Outlook)
Must have the right to work in Poland.
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and makes sure policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.
Gender Equality: The IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.
Diversity and Inclusion: At the IRC, our diverse clients, partners, and staff have the power, voice, and agency to shape programs and operations. We actively work to end all forms of systemic discrimination and foster an inclusive working environment where everyone feels respected, heard, valued, and supported. The IRC is an Equal Opportunity Employer and considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. The IRC encourages women to apply and work with us to reach the people most in need of humanitarian assistance, such as women, widows, and children. The IRC is committed to providing a decent and safe work environment that considers needs of women in the workplace, including through maternity leave and safety protocols.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.