Senior Programme Assistant (G6)
The Senior Programme Assistant (SPA) is directly supervised by the National Customs and Transport Officer (NCTO) and indirectly by the Head of Politico-Military Department (Head of PMD). The SPA provides information regarding proposed and on-going projects and other programme activities for the planning of Unified Budget; assists in the review and drafting of project proposals, budgets and reports from implementing partners and assists in preparing project proposals; participates in project formulation including the development of plans and develops project budgets in close cooperation with FAU; provides functional support to project implementation; assists in monitoring projects by collecting, registering, reporting and maintaining information on project activities; and performs other duties as required by the project and program operations.
Tasks and Responsibilities:
Under the overall supervision of the National Customs and Transport Officer, the successful candidate will be tasked with the following duties:
- Provide information regarding proposed and on-going projects and other programme activities for the planning of Unified Budget; compile general background information from available sources; design and draft supporting flow charts, schedules, graphs and tables; maintain institutional memories or other documentation systems to record programme and project history and ongoing activities.
- Assist in the review of project proposals, budgets and reports from implementing partners and assists in preparing project proposals; assemble and edits basic data and verifies documents required for planning and negotiation, as instructed by the supervisor; check project documents for clarity, consistency and completeness.
- Participate in project formulation including the development of plans and develops project budgets in close cooperation with FAU.
- Provide functional support to project implementation; follow up and keep records on project expenditures and overall financial status; prepare PR and PO, receive funds from FAU for project activities; in coordination with partners for implementation assess project implementation and other related issues; assist in follow up on the implementation progress of ongoing projects, investigating designated project activities, discussing findings with the supervisor to identify implications for the work of the POiB as well as rationale and context of project activities, considering problem identification and problem resolution.
- Assist in collecting, registering, reporting and maintaining information on project activities by monitoring project events, reviewing reports and maintaining liaison with partners for implementation, following up on all aspects of the project; accompanies the supervisor on regular field visits, participates in discussions, and takes follow up action as/ when required; prepare various written outputs, draft information for background and briefing papers; draft and submit financial reports for project expenditures for UB projects and for EXB projects if needed; provide inputs for all reporting exercises (regular and ad hoc), drafts notes for the supervisor on specific issues and topics as and when requested; participates in project briefings for visiting delegations; provides accurate translations and interpretation.
- During the absence of the other NCTO ensure that activities and communications in this project are maintained in line with an agreed interim action plan.
- Perform other related duties on cross-dimensional, UB and ExB tasks.
- Perform other related duties as requested.
For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.
- Secondary education supplemented by formal studies in project management, administration, languages or accountancy.
- Minimum six years of work experience in administrative functions or project management, in project planning, implementation, monitoring and evaluation procedures; preferably in an international set up.
- For this vacant position, a first-level university degree may be considered as a substitute for one year of working experience, and an advanced university degree for two years of working experience
- Experience with politico-military related issues.
- Good knowledge of the Programme related issues and ability to comprehend the situation in the area and region.
- High degree of fluency in written and oral English, and Russian and knowledge of the Kyrgyz language is an asset.
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
- Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Computer literate with practical experience using Microsoft applications.
Monthly remuneration, subject to social security deductions is 1048.25 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
However, we have found similar vacancies for you: