Administrative Assistant

The ICRC Mission in Warsaw is announcing a vacant full-time local position of “Administration Assistant” based in Warsaw.

This is a junior role who shall provide administrative and secretarial support to the ICRC Warsaw mission.

[Position open to applicants holding a valid Polish residency and work permit. Full professional fluency in Polish required. All applications should be sent to bud_hrrecruitment_services@icrc.org . More info could be found below.]

Main Responsibilities

• Updates and retrieves data in/from specialized tools and databases (leases).
• Creates and maintains paper or electronic files up to date.
• Follows-up on specific processes, purchases and maintenance in residences and office.
• Drafts and finalizes correspondence, bordereaux, reporting etc. and shares information among users.
• Coordinates and supervises any work done by external service providers (cleaning company, car rental, handyman etc.).
• Ensures translation (Polish to English) of invoices other ICRC documents is correct.
• Carries out secretarial tasks such as making photocopies, scanning, destroying documents and managing stationery stocks.
• If necessary, manage petty cash as per ICRC accounting/safety procedure.
• Ad-hoc support on IT administrations (e.g. equipment distribution)

Mandatory Requirements:

• 2 years of working experience in a similar field
• Fluent in Polish and English
• Basic knowledge of MS Office

What we Offer:

• Rewarding diverse work in a humanitarian, multicultural and international environment
• An on-boarding orientation course and other opportunities for further in-house training
• Salary range: monthly gross PLN 5,000-6,800 with a 13th salary

How to apply:

If interested, please send your CV in English to bud_hrrecruitment_services@icrc.org 

Please indicate “Administrative Assistant Warsaw” in your email subject line.

Only shortlisted candidates will be contacted.

We welcome applications from all qualified candidates. The ICRC values diversity and is committed to creating an inclusive working environment.