Administrative Assistant

The ICRC Mission in Bucharest is announcing a vacant full-time resident position of “Administration Assistant” based in Bucharest.

This is a junior role who shall provide administrative and information management support and act as a reference person for written protocols and standard tools.

[Please note that this is a national/resident position and Romanian-speaking is mandatory. All applications should be sent to bud_hrrecruitment_services@icrc.org . More info could be found below.]

Main responsibilities:

• Ensures that all electronic documents are sent to team mail box and all paper documents received are shared with concerned staff members.
• Organizes, manages and trains other colleagues for the usage of a range of collaborative tools (e.g. SharePoint), databases and Intranet.
• Updates general information in the reference tools (databases or others)
• Ensures the submission and signing of important documents (e.g. housing policy, security rules etc.) for ICRC staff in Romania
• Ensures a smooth reception of new arrivals and notifies the departure/movement of ICRC staff
• Ensures that flight tickets and hotels are purchased and booked in accordance with ICRC regulations
• Facilitates the attribution of accommodation for ICRC visitors and staff in the residences or hotels
• Ad-hoc support on IT administrations (e.g. equipment distribution)
• Ad-hoc support to other tasks assigned by Finance & Administration Manager

Mandatory requirements:

• Fluent Romanian and English
• Computer proficiency and familiarity with basic MS software and team collaborative tools

What we offer:

• Rewarding diverse work in a humanitarian and multicultural environment
• An on-boarding orientation course and other opportunities for further in-house training
• 13th month salary

In case your skills and background correspond to the mentioned requirements, please send your CV in ENGLISH to bud_hrrecruitment_services@icrc.org with the email subject line indicating “Administrative Assistant Bucharest”.

Please note that only shortlisted candidates will be contacted.

We welcome applications from all qualified candidates. The ICRC values diversity and is committed to creating an inclusive working environment.