Traineeship in the Accountability to Affected People (AAP) Unit

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and their International Federation to ensure a concerted, rational, and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

The associate will work within the Accountability to Affected People (AAP) unit, whose role, based on the ICRC's AAP framework, is to help the ICRC adopt people-centric approaches within its programmes. These efforts enable ICRC to fulfill its commitment to being accountable to the people it serves on the one hand and to improve the relevance, timeliness, and efficiency of its actions in ways that are inclusive and impartial on the other hand. The associate supports this work by taking ownership - under the mentorship of the head of the unit - for the development and maintenance of lean and up-to-date planning and monitoring systems, enabling the effective and timely delivery of all projects within the AAP unit.

Reports to (role)

Head of Accountability to Affected People Unit

Main responsibilities

• Help review and improve systems in relation to Partner management; Workplan; Deadlines and timelines; Budget monitoring; Risk management and all other relevant project methodologies;
• Support in the organisation of regular team meetings and coordinate activities related to the project, as well as scheduling, preparing, and detailing Working Group and Steering Group meetings with the Head of Unit and workstream leads;
• Assist in the planning, monitoring, and implementation of projects and budgets, helping to coordinate and handle project tasks and results;
• Document project progress to ensure alignment with all project goals and allow evidence-based reporting. In the process, ensure the maintenance and accurate structure of online filing within Team Space;
• Work with team members to analyze data and communicate results;
• Conduct administrative duties, such as setting up meetings, drafting invoices, and drawing estimates;
• Performing other duties in an orderly and efficient manner;
• Manage activities to develop an active community of practice based on the team's strategy in that respect, including maintaining and updating online pages such as the Jive platform and the team's intranet page convening webinars and virtual events to exchange experiences;
• Propose and write stories for Jive, the intranet, and other relevant mediums and, based on related terms of reference, support the organisation of the practitioner online conference.

Certifications / Education required

• Bachelor's degree in business or public administration or related course, or master's degree with relevant project management certification (IPMA, PMP, six sigma, Agile, etc.) and experience;
• Computer proficiency (MS office), familiarity with project management and productivity tools (e.g. Gantt charts, Kaban, online collaboration tools, e.g. Asana, MURAL);
• Fluent in English. Additional languages such as French, Spanish, or Arabic are an asset.

Professional Experience required

• A maximum of one year's professional experience after graduation (relating to the post) or two years if you have been in previous traineeships;
• Good project management skills, including resource and time management ability;
• Excellent problem-solving and independent decision-making skills;
• Experience with productivity and communication tools;
• Strong written and oral communication skills;
• Creative, flexible, dynamic, empathetic, solution-oriented, and innovative;
• Employs a growth mindset and is dedicated to enabling learning for others;
• Lateral problem solver, capable of listening to other people's points of view and understanding and integrating multiple internal and external perspectives;
• Strong attention to detail, diligent, and ability to meet tight deadlines and work under pressure;
• Able to complete tasks and responsibilities independently with limited or no supervision at all;
• Possess strong team spirit and enjoys working in teams composed of people from different fields and backgrounds;
• Dedicated to the ICRC's mission and putting affected people at the center of its humanitarian work.

Additional information

• Location: Geneva
• Type of contract: Traineeship
• Length of assignment: 12 months
• Relocation: Not provided for traineeships
• Visa/permit: legitimacy card provided
• Gross monthly salary: 3,723.20 CHF
• Estimated start date: 15/02/2023
• Application deadline: 28/11/2022
• Application documents required: diplomas, work certificates, scan color of passport - please upload it on your profile

The ICRC values diversity and is committed to building an inclusive working environment. We encourage applications from all qualified candidates.