Human Resources Officer, P-4
Secretariat of the International Renewable Energy Agency (IRENA)
Administration and Management Services (AMS) Division
Publication Date\: 09 November 2022
Deadline for Application\: 08 December 2022 (at midnight, Abu Dhabi Local Time)
Job Title and Grade\: Human Resources Officer, P-4
Indicative Annual Salary\: (a.) Annual Net Salary\: USD 75,602 to USD 85,473
(b.)Post Adjustment\: USD 52,392.19 to USD 59,232.79
(c.) Provident Fund and other benefits
Duration of Appointment\: Two years (with the possibility of extension subject to availability of funds)
Duty Station\: Abu Dhabi, United Arab Emirates
Expected Date for Entry on Duty\: As soon as possible
The International Renewable Energy Agency (IRENA) is an inter-governmental organisation mandated with the widespread and increased adoption and sustainable use of all forms of renewable energy. At present, IRENA has 168 Members that acceded to its Statute, and 16 additional States in the process of accession and actively engaged. IRENA supports countries in their transition to a sustainable energy future, and serves as the principal platform for international cooperation, a centre of excellence, and a repository of policy, technology, resource and financial knowledge on renewable energy. The Agency implements its mandate with a view to sustainable development, increased energy security and low-carbon economic growth and prosperity.
The Division of Administration and Management Services is responsible for providing the Secretariat with efficient support in managing its human and financial resources and ensuring effective and timely delivery of Human Resources, Information and Communications Technology, Procurement, Financial, Travel and other General Services.
Duties and Responsibilities
Under the direct supervision of the Chief, Human Resources and the overall guidance of the Director of Administration and Management Services Division, and within delegated authority, the Human Resources Officer will carry out the following duties\:
Human Resources Policy
- Assist the Chief of Human Resources to develop new and innovative solutions to address issues in the Human Resources (HR) management that are consistent with best practices of International Organizations, tailored to the emerging and evolving needs of the Agency and meet the needs of stakeholders;
- Actively contribute to the effective roll-out and implementation of new or revised HR policies and systems; conduct and/or participate in HR policy briefings and communication and awareness raising activities;
- Monitor and evaluate HR policy initiatives and make modifications as appropriate to ensure their compatibility and effectiveness;
- Keep abreast of developments in various areas of HR; research and carry out comparative analyses of policies, procedures and practices in other organizations to prepare policy proposals, manuals, reports and briefing notes; prepare position papers on HR issues for discussion and/or presentation to the senior management;
- Lead special HR projects as assigned; participate in Agency working groups and task forces on a broad range of HR matters with a view to delivering effective solutions to emergent issues and implementing new HR initiatives in support of organizational change and performance.
Job Analysis/Evaluation, Recruitment and Selection
- Lead the preparation and finalization of Terms of Reference/Job Descriptions (TORs/JDs) in coordination with respective IRENA divisions and in accoprdance with approved plans and budgets; ensures that TORs/JDs are properly classified and corresponding post actions are duly reflected in appropriate organizational systems;
- Supervise recruitment and selection processes within the assigned portfolio incuding identifying upcoming vacancies, preparing vacancy announcements, reviewing applications, administering written tests, serving as ex- officio in evaluation panels and drafting interview reports, helping managers to identify the most suitable candidate(s), preparing offers and letters of appointment, designing, planning and carrying out induction briefings and orientation sessions for newly recruited staff and personnel, etc;
Human Resources Administration
- Advise the Chief of Human Resources on the development, modification and implementation of the Agency’s policies and practices on entitlements and benefits, contract administration for all categories of personnel at IRENA including regular staff, service contractors, consultants and interns.
- Analyse, review and evaluate requests from Agency divisions on entitlements and benefits and contract administration. Provide expert advice on the interpretation and application of policies, regulations and rules for complex, contentious and/or unprecedented cases concerning eligibility to entitlements and benefits and recommend appropriate action. Review and provide advice on exceptions to policies, regulations and rules.
- Ensure effective and efficient administration of staff entitlements and benefits as well as employment contracts. Supervise the work of subordinate HR staff for compliance with rules, regulations and procedures and for soundness of judgment and conclusions. Conceive, formulate and advocate new and/or improved methods and techniques for the delivery of HR administration services.
Performance Management and Staff Development/Learning
- Supervise needs assessment and analysis for performance management, staff development and learning; develop staff development plans; propose and deliver programmes to meet the needs in line with overall organizational goals and work plans. Evaluate effectiveness and impact of staff development and performance evaluation programmes and recommend ways to enhance effectiveness and impact.
- Provide performance management advice and guidance to staff and managers to support the organization’s strategy, work programmes and priorities; assist supervisors and staff with in the effective use of the performance appraisal system; provide appropriate advice and mediation support in case of performance and/or employment related disputes.
- Coordinate collection and consolidation of key HR analytics and data from a range of sources including Agency ERP system and payroll, staff satisfaction and exit surveys, digital employee files, international organizations statistics and other sources;
- Lead data and statistical analysis for trends and patterns with focus on staff recruitment and attrition, employment practices, staff engagement and turnover, vacancy management and workforce dynamics.
- Prepare reports of data results, detailing findings and making recommendations to the management.
- Perform other duties as required.
Professionalism\: Knowledge of human resources policies, practices and procedures and ability to apply them in an organisational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication\: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Accountability\: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation\: Considers all those to whom services are provided to be clients and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services.
Education\: Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, law, education or related field. A first-level university degree in combination with at least two additional years of directly relevant qualifying experience may be accepted in lieu of an advanced university degree.
Experience/Skills\: At least seven years of progressively responsible experience at the professional level in human resources management with focus on human resources policy development, staff learning and development, recruitment and selection and HR administration. At least three years of relevant professional experience in managerial HR roles within an International Organisation.
Language\: Excellent command of both written and spoken English is required. Knowledge of other languages is desirable.
Candidates must apply for the above mentioned vacancy on-line by uploading the completed application form and a letter of interest, including details of three professional references.
Applications from qualified women are highly encouraged.
Please note that only candidates under serious consideration will be contacted for further assessment and receive notice of the final outcome of the selection process.
 IRENA provides similar ICSC benefits and entitlements, including dependency allowances, rental subsidy, education grant (for school aged children), annual and sick leave, health insurance, Provident Fund participation, etc. as would be applicable.
2 The post adjustment is a variable component that is adjusted periodically to reflect changes in the cost of living in a duty station. Post adjustment multiplier for Abu Dhabi duty station is currently 69.3%, determined by the International Civil Service Commission and subject to change without prior notice.
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