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Coordination and Climate Change Adaptation Policy Associate (NPSA-7)

Bishkek

  • Organization: UNDP - United Nations Development Programme
  • Location: Bishkek
  • Grade: Administrative support - NPSA-7, National Personnel Services Agreement
  • Occupational Groups:
    • Political Affairs
    • Legal - Broad
    • Environment
    • Meteorology, Geology and Geography
    • Climate Change
    • Managerial positions
  • Closing Date: 2022-11-30
Background
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The proposed project supports the Government of the Kyrgyz Republic (GoKR) in establishing its National Adaptation Plan process and is consistent with the government’s strategic vision for climate change adaptation.

The project objective is to strengthen institutions and enhance vertical and horizontal coordination for climate change adaptation planning, facilitate mainstreaming of climate risks at sectoral and subnational levels, and identify a program of priority climate change adaptation investments. The GoKR has prioritized adaptation planning through its national long-term strategic planning process and associated medium-term implementation plans, through which the long-term plan is implemented. This broader national planning framework calls for the development of a National Adaptation Plan as well as four adaptation plans for priority sectors to guide mainstreaming and future investments (disaster and emergency management, health, biodiversity conservation, and agriculture and irrigation water). These plans will catalyse investments to enhance adaptive capacity in the Kyrgyz Republic.

The proposed project consists of three primary outcomes, each of which is associated with operationalizing the government’s strategic priorities by addressing identified gaps and barriers. These three outcomes are:

  1. Strengthened coordination and institutional arrangements for adaptation planning. The outputs associated with this outcome respond to weaknesses with respect to cross-sectoral coordination, technical and scientific support for planning, and knowledge management. This outcome will result in improved cross-sectoral planning, the integration of climate change adaptation into national strategies, and the production of a National Adaptation Plan.
  2. Priority sector-focused adaptation plans developed. The outputs associated with this outcome will address institutional weaknesses and capacity gaps within priority sectors’ agencies. Addressing these gaps will enable the agencies to begin to mainstream climate change adaptation considerations into planning and governance. The activities and outputs will also build the technical capacities of the agencies with respect to climate change adaptation and will empower them to iteratively identify and evaluate sector vulnerabilities and develop and implement adaptation measures. This outcome will also result in the production of climate change adaptation plans for the four priority sectors.
  3. Sub-national climate change adaptation capacities strengthened. This outcome focuseson addressing institutional and capacity gaps at subnational levels and developing tools to enable subnational governments to begin to consider climate change adaptation in planning and budgeting processes. This outcome intends to advance the GoKR towards its goal of enlisting subnational governments in comprehensive national adaptation planning processes, while simultaneously equipping subnational governments with the tools and capacities needed to increase adaptive capacity at the local level.

The Coordination and Climate Change Adaptation Policy Associate will be in charge of Climate Change Adaptation (CCA) national and inter-agency coordination, collaboration and stakeholders consultations, activities and initiatives under the Outcome 1.

Duties and Responsibilities
  • Provide support in developing and implementing the Project annual work plans (AWPs) and other supporting plans (monitoring and evaluation/M&E, procurement, communication, gender) on the related CCA policy and national and inter-agency coordination, collaboration and stakeholders’ consultations activities and initiatives under the Outcome 1;
  • Provide support in coordinating development of the CCA national policy documents to provide synergy and avoid duplication – National Adaptation Plan (NAP);
  • Support national partners on activities related to CCA international cooperation, CCA policy and national and inter-agency coordination, collaboration and stakeholders consultations activities and initiatives;
  • Draft TORs and Request for Proposals for the related individual consultants (international and national) and companies to be hired for the implementation of the project’s CCA policy and national and inter-agency coordination, collaboration and stakeholders consultations activities and initiatives;
  • Provide substantive support to the Project implementation – on institutional responsibilities and coordination mechanisms, procedures, duties and protocols, etc.;
  • Draft progress and analytical reports and presentations;
  • Provide support to ensure timely and adequate implementation of activities under the relevant Annual Work Plan;
  • Gather related necessary information from other relevant programmes/projects and partners for coordination of efforts, effective collaboration and avoiding duplications of the resources;
  • Provide support in introducing innovative governance and management approaches and mechanisms;
  • Present information related to Project’s CCA policy and national and inter-agency coordination, collaboration and stakeholders consultations activities and initiatives to the relevant institutions and governmental bodies, as well as ensure dissemination to broader public via social media and printing materials;
  • Cooperate and liaise with government stakeholders and other partners to ensure proper coordination and partnership in common development efforts related to the CCA policy and national and inter-agency coordination, collaboration and stakeholders consultations activities and initiatives activities;
  • Plan, organise and coordinate the conduction of the Project’s coordination workshops/conferences and consultations meetings;
  • Assist the Project Manager and M&E Officer in completing the annual project progress review with a focus on the Project’s technical aspects;
  • Work closely with the M&E Officer and Gender Team providing advice to the project team and reporting to the project steering committee on a regular basis
  • Provide assistance to prepare the Annual/Quarterly Work Plans and Progress/Final substantial and financial reports and its submission to the UNDP CO, and ensure timely submission of all progress and financial reports, bi-annual, mid-term and terminal reports, and other reports as may be required by Green Climate Fund (GCF);
  • Monitor and inform the Project Manager about the project risks – including social and environmental risks - initially identified;
  • Prepare monthly reports for the Project Manager on key programme/project activities, issues and required action points
  • Prepare the regular monitoring visits to the programme/projects and subcomponents’ sites and report to the Project Manager on the status of activities, including suggestions for improvements.
  • Provide support in monitoring the contributions of consultants, personnel and government counterparts towards achievement of programme/ projects objectives.
  • Provide support in organization of field mission and mid and terminal evaluation process.
  • Provide support in monitoring the transfer of programme/ projects deliverables, documents, files, equipment and materials as per the standard UNDP norms and procedures.
  • Maintain of proper electronic and paper filing systems.
  • Undertake field visits when needed;
  • Perform other tasks as required.

Institutional Arrangement

Under the direct supervision of Climate Change Adviser/ NAP Project Manager (PM) and in close collaboration with project team members, Coordination and CCA Policy Associate will be responsible for the implementation of the relevant CCA policy and national and inter-agency coordination, collaboration and stakeholders’ consultations activities and initiatives under the Outcome 1 of the project.

Competencies
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

  • Business Management Monitoring
    • Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
  • Customer Satisfaction/Client Management
    • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
    • Provide inputs to the development of customer service strategy.
    • Look for ways to add value beyond clients' immediate requests.
    • Ability to anticipate client's upcoming needs and concerns.
  • Communication
    • Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose сommunication methods depending on the audience.
    • Ability to manage communications internally and externally, through media, social media and other appropriate channels
  • Operations Management
    • Ability to effectively plan, organize, and oversee the Organization's business processes in order to convert its assets into the best results in the most efficient manner.
    • Knowledge of relevant concepts and mechanisms.
  • Business Development - Integration within the UN
    • Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations
  • Business Direction & Strategy - Entrepreneurial Thinking
    • Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP's organizational priorities and mandate
  • Effective Decision Making
    • Ability to take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources

Required skills and competencies

  • Experience of working with the international organizations/government/private sector/academic/CSO.
Required Skills and Experience
 
Education:
  • Secondary education.
  • Bachelor’s degree or equivalent in Social sciences/ Natural studies/ Economics/ Public Administration/ Law/ International development or other related field is an advantage.  
Experience:
  • Minimum 7 years (with Secondary education) or 4 years (with Bachelor’s degree) of relevant practical experience in the implementation and/or monitoring of development projects in Environment, Sustainable Development, Climate Change, Natural Resources Management fields.

Language:

  • Fluency in English and Russian.
  • Knowledge of Kyrgyz is an asset.

Professional Certificates

  • Gender certification is an asset

Annexes to the TOR

  1. Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
  2. A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
  3. Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Disclaimer

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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