SENIOR LOGISTICS ASSISTANT

Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all peacekeeping and special political missions around the world as well as to other UN Offices, Agencies Funds and Programs.

This position is located in the United Nations Global Service Centre, Brindisi, Italy within the Warehouse & Distribution Unit, Delivery and Return Section, Supply Chain Service. This position reports directly to the Chief, Warehouse & Distribution.

Responsibilities

Within delegated authority, the Senior Logistics Assistant will be responsible for the following:

• Assists the Logistics Officers in coordinating new Missions survey/start-up teams with respect to Warehousing and Inventory control; evaluates requirements, and recommends proper storage control in regards to Strategic Deployment Stocks, UN Reserve, UN Agencies and Fund as well as UNGSC equipment and commodities, either physically and in current ERP (SAP/UMOJA);
• Provides contract management support to more senior Warehouse & Distribution Officers;
• Verifies funding, bidding, evaluation and certifies invoices with respect to requisitions;
• Act as the primary focal point for the production of field missions cost estimates;
• Undertakes research with respect to the preparation and compilation of various reports for the Unit;
• Coordinates the execution of technical evaluations for long and short-term contracts;
• Provides support to Logistics Officers in researching and obtaining data and documents related to field missions;
• Provides warehouse assistance with respect to SDS, UN-Reserve, Agencies and Funds vehicle storage, and vehicle database operation;
• Maintains liaison with relevant departments and field missions with respect to the status of inventory, stock balances and management of physical bin locations;
• Supervise, planning and coordinates the execution of medium/large Logistics Operations and Cargo Handling operations;
• Manages the operations of a small detachment/unit and supervises assigned Staff;
• Manages medium/heavy Material Handling Equipment fleet;
• Investigates and coordinates the solutions of problems;
• Assist in identifying common issues and best practices, making recommendations, and developing plan to achieve objectives and increase efficiency;
• Initiates requisitions and performs technical evaluations;
• Designs and develops relevant databases and logistics programmes;
• Formulates and monitors budget allocations;
• Perform other duties as required.

Competencies

• Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
• Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies, Identifies priority activities and assignments; adjust priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjust plans and actions as necessary; Uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Driving license “C” is desirable.

Driving license up-to 15 tons forklifts is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible experience of practical field logistics operations and warehousing is required.

Experience in driving medium/heavy Cargo Handling Equipment, Cargo Management Operations (road-sea-air) and management of Dangerous Goods Cargo (Air-Sea) is desirable.

Experience in Container and Rolling Stock yard management planning, monitoring, and reporting is desirable.

Experience with Enterprise Resource Planning (SAP/ERP) is desirable.

Experience in leading logistics teams is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Applicants for the General Service and related positions must be authorized to work in the country where the position is located.”
A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.