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Supply Chain Management Officer (Logistics)

Manila

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Manila
  • Grade: Junior level - LICA-8, Local Individual Contractors Agreement
  • Occupational Groups:
    • Logistics
    • Supply Chain
  • Closing Date: 2022-11-27

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Philippines Established in 2016, UNOPS Philippines provides expert support to ensure sustainable project management, procurement and infrastructure activities in projects. With funds from the European Union (EU), UNOPS supports the Supreme Court, the Department of Justice, and the Department of the Interior and Local Government under the Governance in Justice (GOJUST) Programme (GOJUST2) through procurement, logistics, and grants management to push forward the justice reform agenda of the Philippine government through innovations and interventions; as well as providing grants to civil society organisations to improve access to justice of marginalised groups. In the Support to the Bangsamoro Transition (SUBATRA) Programme, UNOPS is working with the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government strengthening capacities of the executive, legislative and judicial branches to ensure a smooth transition, also with funds from the EU.

In the health sector, UNOPS works with the Korean International Cooperation Agency (KOICA) for the construction of health facilities in Eastern Samar, and with the DOH / ADB in the HEAL project (Health System Enhancement to Address and Limit COVID-19).

The UNOPS Philippines Office is part of the UNOPS Cambodia Multi-Country Officer (KHMCO), which provides oversight, support and services to UNOPS operations in the country offices.

UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law,  and governance sectors and subsequently is looking for qualified and committed experts.

Project Background Information
The Health System Enhancement to Address and Limit (HEAL) COVID-19 project funded by the Asian Development Bank (ADB) aims to assist in scaling-up the coronavirus disease (COVID-19) emergency response of the Philippines Government while strengthening the Philippine Health System to become more cost-effective and sustainable.

Under the agreement for the HEAL project which is lodged at the Bureau of International Health (BIHC) of the Department of Health (DOH), is mandated for the establishment of isolation facilities in thirteen (13) DOH hospitals to ensure infection control as well as to the molecular laboratory of two (2) DOH hospitals for COVID-19 diagnostics. This is accomplished by the Bureau of International Health Cooperation BIHC), in collaboration with the Health Facilities Enhancement Program – Management end-users, supplier’s and recipient health facilities. The timely construction of the Isolations Facilities and Molecular laboratories is essential for the management of COVID-19 related cases. 

In relation to the construction management for the 13 isolation facilities and 2 BSL-2 molecular laboratories, UNOPS has partnered with the DoH and is providing Technical Assistance though the provision of site supervision consultancy services to the DoH.  

The availability of the key equipment and new infrastructure will strengthen the ability of the health system in the Philippines to effectively treat COVID-19 cases. The expected outcomes of the project are:

  1. Strengthened preparedness and response capacity of the Philippines health system in regard to prevention, diagnosis and treatment of COVID-19; 
  2. Reduced COVID-19 transmission and increased safety of the local populations.
IT IS A LOCAL POSITION, SO ONLY FILIPINO IS ELIGIBLE TO APPLY.

Functional Responsibilities

Under the guidance and direct supervision of the Project Management Support - Senior Officer (PMSS), the incumbent will perform the following functions: 
  • Provide support during the acquisition of materials and equipment to be purchased. When applicable, consult with suppliers, end users on quality, quantity, specifications, delivery timelines, product guarantees/warranties as per the UNOPS guidelines.
  • Review project’s internal reporting & monitoring tools for logistics procedures.
  • Review/check shipping document and Issue, submit and follow up on the request for import permit, tax exemption and customs clearance documents .
  • Coordinate with Transport Companies and Freight forwarders regarding shipping documents as well as the loading and unloading process;
  • Resolve routine logistics problems and escalate complex issues to supervisor with recommendations for course of action;
  • Support the project or be responsible  with customs clearance procedures for imported equipment. 
  • Support and advice on logistic operations activities under the Project;
  • Implement and maintain sound asset and expendables management and inventory control system in accordance with UNOPS’ Asset Management policy in collaboration with the Project Managers and contractors;
  • Prepare Receipt and Inspection Reports (RIR) for all incoming equipment and supplies;
  • Issue equipment and supplies and maintain updated inventory records for different sources of funding;
  • Prepare the logistics movement weekly reports;
  • Support and advice on transport requirements and ensure project staff are supported with all transport requests. ;
  • Brief and assist new international staff, experts and consultants about logistics for the project requirements and procedures;
  • Prepare and ensure proper contract management of delivery contracts;
  • Ensure proper monitoring and follow-up of invoices received for payment processing;
  • Perform other duties as and when assigned by the supervisor.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education

  • Advanced university degree (Master’s degree or equivalent) , preferably  in Purchasing, Logistics, Supply Chain Management, Procurement, Management, Business/Public Administration or other related fields, is required. 
  • A first-level university degree (Bachelor’s or equivalent) in combination with two (2) years' relevant experience may be accepted in lieu of the advanced university degree (Master’s degree or equivalent).
  • CIPS and/or other Procurement Practitioner Certification would be considered a significant asset.
  • Knowledge of UN rules regulations, particularly UNOPS procurement procedures, would be an asset.

Experience

  • A minimum of one (1)  year of experience managing diverse logistics operations, supply chain management or operations’ support services in national or international public or corporate organizations is required;
  • Experience of working with Incoterms or International Commercial Terms is strongly desired.
  • Proficiency in computers and office software packages (Google Office Suite or Google Workspace) and experience in handling web-based management systems is desirable.

Languages

  • Fluency in oral and written English is desired.

Contract type, level and duration

  • Contract type: Local Individual Contract Agreement (LICA)
  • Contract level: LICA 8
  • Contract duration: On-going and subject to organizational requirements, availability of funds, and satisfactory performance
  • Duty Station: Manila, Philippines. Manila is a family duty station

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time.
  • Applications received after the closing date will not be considered.
  • Qualified female candidates are strongly encouraged to apply.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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