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Project Management Support - Senior Officer

Manila

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Manila
  • Grade: Junior level - LICA-9, Local Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2022-11-27

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Philippines Established in 2016, UNOPS Philippines provides expert support to ensure sustainable project management, procurement and infrastructure activities in projects. With funds from the European Union (EU), UNOPS supports the Supreme Court, the Department of Justice, and the Department of the Interior and Local Government under the Governance in Justice (GOJUST) Programme (GOJUST2) through procurement, logistics, and grants management to push forward the justice reform agenda of the Philippine government through innovations and interventions; as well as providing grants to civil society organisations to improve access to justice of marginalised groups. In the Support to the Bangsamoro Transition (SUBATRA) Programme, UNOPS is working with the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government strengthening capacities of the executive, legislative and judicial branches to ensure a smooth transition, also with funds from the EU.

In the health sector, UNOPS works with the Korean International Cooperation Agency (KOICA) for the construction of health facilities in Eastern Samar, and with the DOH / ADB in the HEAL project (Health System Enhancement to Address and Limit COVID-19).

The UNOPS Philippines Office is part of the UNOPS Cambodia Multi-Country Officer (KHMCO), which provides oversight, support and services to UNOPS operations in the country offices.

UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law,  and governance sectors and subsequently is looking for qualified and committed experts.

Project Background Information
The Health System Enhancement to Address and Limit (HEAL) COVID-19 project funded by the Asian Development Bank (ADB) aims to assist in scaling-up the coronavirus disease (COVID-19) emergency response of the Philippines Government while strengthening the Philippine Health System to become more cost-effective and sustainable.

Under the agreement for the HEAL project which is lodged at the Bureau of International Health (BIHC) of the Department of Health (DOH), is mandated for the establishment of isolation facilities in thirteen (13) DOH hospitals to ensure infection control as well as to the molecular laboratory of two (2) DOH hospitals for COVID-19 diagnostics. This is accomplished by the Bureau of International Health Cooperation BIHC), in collaboration with the Health Facilities Enhancement Program – Management end-users, supplier’s and recipient health facilities. The timely construction of the Isolations Facilities and Molecular laboratories is essential for the management of COVID-19 related cases. 

In relation to the construction management for the 13 isolation facilities and 2 BSL-2 molecular laboratories, UNOPS has partnered with the DoH and is providing Technical Assistance though the provision of site supervision consultancy services to the DoH.  

The availability of the key equipment and new infrastructure will strengthen the ability of the health system in the Philippines to effectively treat COVID-19 cases. The expected outcomes of the project are:

  1. Strengthened preparedness and response capacity of the Philippines health system in regard to prevention, diagnosis and treatment of COVID-19; 
  2. Reduced COVID-19 transmission and increased safety of the local populations.

Background Information - Job-specific Under the direct supervision of the Senior Project Manager, the incumbent will provide a strong contribution to the overall success of the project. S/he will play an important role in supporting the Senior Project Manager with the coordination, implementation, monitoring and evaluation, reporting and communication activities related to the project activities. In addition, the incumbent  will support the project in areas of compliance with the UNOPS Project Management Manual. 

The Project Management Support - Senior Officer will contribute to the effective delivery and implementation of strategic and effective project management services in line with the signed Project Agreement. 

The Project Management Support - Senior Officer is also responsible for supporting the Senior Project Manager formulate, maintain and monitor performance on all Project Plans. He/she analyzes and interprets the corporate rules and regulations and provides solutions to complex issues related to the application and implementation. The Project Management Support - Senior Officer will work in close collaboration with the PMO office and Support services within the Multi-Country Office to successfully deliver project outcomes. 

The Project Management Support - Senior Officer will support the Senior Project Manager in updating the Implementation Plan, using the Project Initiation Document (PID), Legal Agreement and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project outputs are capable of meeting the business cases for both UNOPS and the partner.
IT IS A LOCAL POSITION, SO ONLY FILIPINO IS ELIGIBLE TO APPLY.

Functional Responsibilities

Reporting to the Senior Project Manager, the incumbent will be responsible for the following: Summary of functions:

  1. Project Delivery and Performance
  2. Procedures 
  3. Monitoring and reporting
  4. Stakeholder engagement
  5. Knowledge management and innovation

1. Project Delivery and Performance 

  • Support activities during the inception, implementation and closure phases of the Project and relevant Work Packages, as requested by the Project Manager.
  • Support in the implementation and update of the approved plans (including the establishment of milestones) within tolerances set by the Project Board.
  • Support to ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
  • Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to Project Manager  so that maximum benefit to partner(s) and other stakeholders is achieved.
  • Identify and report to the Project Manager potential business opportunities for UNOPS.
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span. 
2. Procedures
  • With support from the Snr Project Manager and PMO, ensure adherence to relevant project management requirements.
  • With support from the Head of Support Services, ensure respect of UNOPS administrative procedures. 
  • Provide timely, accurate, and quality inputs needed for monitoring of the project’s performance, outputs and benefits as required by the Project Manager.
  • Address relevant requests from the Project Management Office and the Head of Programme.

3. Monitoring and Reporting

  • Prepare and issue regular project and/or financial reports in accordance with Partner requirements for reporting.
  • Support the Snr Project Manager with reporting to the Project Board and provide updates and information as required to the Project Advisory Board.
  • Maintain diaries and progress reports as required by the organization’s standard procedures.
  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
  • Provide routine oversight and analysis of delivery data within the dashboard system.
  • Regularly update milestones and targets for the duration of projects' life span.
  • Collect data for the Monitoring and Evaluation Framework, provide M&E reports.

4. Stakeholder engagement

  • Coordinate with the relevant stakeholders such as DoH, LGUs, Health Facilities, Vendors etc. to ensure project activities are carried out as planned.
  • Play a leading role in the planning development of the project communication outputs.
  • Timely collate reports used to inform DoH and the key stakeholders of interventions, and trends and conditions in the Programme Area.
  • Provide visibility/promotional material in accordance with the approved communication and visibility plan.
  • Monitor Media coverage, and support the implementation of the outreach and communication strategy.

5. Knowledge Management and Innovation

  • Encourage routine and effective capacity building activities are conducted.
  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. 
  • Research and logging of lessons learned throughout the project life span.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education

  • Advanced university degree (Master’s degree or equivalent), preferably in Business Administration, Procurement, Public Relations, Project Management or other related fields, is required. 
  • A first-level university degree (Bachelor’s or equivalent) in combination with four (4) years' relevant experience may be accepted in lieu of the advanced university degree (Master’s degree or equivalent).
  • Knowledge of UNOPS policy relating to project management and procurement would be an asset.

Experience

  • A minimum of two (2) years (or more depending on academic credentials) in project management or related fields is required.
  • Experience in project management support, administration and procurement and coordination with multi-stakeholders or related fields is desired.
  • Experience in writing project progress reports, communication strategies and M&E frameworks is an asset.
  • Experience working with UNOPS, UN or other humanitarian/development agencies is an asset.
  • Proficiency in computers and office software packages (Google Office Suite or Google Workspace) and experience in handling web-based management systems is desirable.

Languages

  • Fluency in oral and written English is desired.

Contract type, level and duration

  • Contract type: Local Individual Contract Agreement (LICA)
  • Contract level: LICA 9
  • Contract duration: On-going and subject to organizational requirements, availability of funds, and satisfactory performance
  • Duty Station: Manila, Philippines. Manila is a family duty station

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time.
  • Applications received after the closing date will not be considered.
  • Qualified female candidates are strongly encouraged to apply.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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