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Assistant Project Officer (P1)


  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Warsaw
  • Grade: Junior level - P-1, Internationally contracted - Open for OSCE's 57 participating States
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed



This is an extra-budgetary position. The contract is currently foreseen for six months.


The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.


The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR's assistance projects and other activities are implemented in participating States in accordance with ODIHR's mandate.


ODIHR's Human Rights Department (HRD) assists OSCE participating States in fulfilling their obligations to protect and promote human rights and fundamental freedoms. Within the 3-year project from 2021 to 2023, Promoting a Human Rights Compliant and Gender Responsive Security Sector (hereinafter: the project), ODIHR supports OSCE pSs in strengthening security sector governance and reform, so that it is gender mainstreamed, protects human rights and fundamental freedoms and enables effective responses to security threats and challenges. Through capacity building, policy advice, the exchange of good practices and facilitation of dialogue, ODIHR helps security stakeholders ensure more human rights compliant and gender sensitive provision of security; respond to current and emerging transnational security challenges, including trafficking in human beings and terrorism, in a human rights-compliant and gender sensitive way; and ensure security, including of marginalized groups such as Roma and Sinti, by respecting and promoting human rights and fundamental freedoms, such as freedom of peaceful assembly and freedom of religion or belief. The project's geographic scope is OSCE-wide, prioritizing pSs where ODIHR's engagement has added value and impact.


Tasks and Responsibilities:

Under the overall supervision of the Head of the Human Rights Department, the incumbent will perform the following functions:


  1. Monitoring relevant political and other developments related to project activities;
  2. Assisting the project team in drafting concept notes, talking points and briefing material on project-related activities;
  3. Assisting in the preparation of ToRs, Special Service Agreements (SSA) for experts, trainers and facilitators and partner agreement (IPA) selection procedures;
  4. Assisting the project team in planning activities, including drafting and updating project work plans, project reports and cost estimates for project activities;
  5. Helping to establish and update contact details with key stakeholders relevant for the implementation of project activities;
  6. Helping to prepare and organize project monitoring meetings, and managing project-related information;
  7. Supporting the project team in organizing events, including compilation of event materials, correspondence with facilitators, speakers and participants, co-operating in arranging travel for speakers, trainers, facilitators and project staff;
  8. Assisting in organization of needs assessment visits and other project-related missions;
  9. Compiling evaluation forms on project events and assists with other monitoring and evaluation activities;
  10. Preparing minutes of meetings, mission and meeting reports.


For more detailed information on the structure and work of the ODIHR, please see:


Necessary Qualifications:

  • First-level university degree in political science, international relations, law, humanities or other disciplines related to human rights;
  • Minimum 2 years of relevant professional experience  working on human rights, preferably in the OSCE region;
  • Professional experience in human rights-related desk research and analysis;
  • Experience in working with civil society partners and international stakeholders in the area of human rights;
  • Experience requiring knowledge of relevant international human rights standards and OSCE commitments;
  • Experience working with national and international human rights organizations and experts; 
  • Experience in project management, in particular donor-funded projects;
  • Experience in the implementation of training or awareness-raising projects;
  • Experience assisting in the organization of conferences and events, particularly of capacity-building nature and related to human rights; 
  • Experience drafting different types of documents, including event reports, talking points and official letters;
  • Excellent written and spoken communication skills in English. Working knowledge of other OSCE official languages, in particular Russian, is an asset;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
  • Computer literate with practical experience using Microsoft applications.


Remuneration Package:

Monthly remuneration is around EUR 3,400, with the actual monthly salary depending on post adjustment and family status. OSCE salaries are exempt from taxation in Poland. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. The Organization contributes an amount equivalent to 15% of the employee's salary to this Fund and the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System.


Appointments are made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under


The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 


Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.


Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see


The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.


Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see


The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.


Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information
This vacancy is now closed.
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