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Project Associate

Vienna

  • Organization: UNIDO - United Nations Industrial Development Organization
  • Location: Vienna
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2022-12-01

​​Requisition ID: 1379 
Grade: ISA-Junior Specialist 
Country: Austria 
Duty Station: Vienna 
Category: International Consultant 
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular

Contract Duration: Initial 6 months
Application Deadline: 1-Dec-2022  

 

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Female candidates are particularly encouraged to apply.

 

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

 

The Directorate of Technical Cooperation and Sustainable Industrial Development (TCS), headed by a Managing Director, oversees the Organization's development of capacities for industrial development as well as industrial policy advice, statistics and research activities and the Organization's normative contribution to Member States and global development community in achieving the SDGs. The Directorate also ensures the application of strategies and interventions for sustainable industrial development related to Environment, Energy, SMEs, Competitiveness and Job creation, as well as Digitalization and Artificial Intelligence. Through coordination in-house and with Member States and industry stakeholders, it ensures that the services provided in these areas contribute toward effective and appropriate technical, business and policy solutions and are focused on results and on realizing any potential for scaling up and positioning UNIDO as a leading platform for industrial development in developing countries and global fora.

 

The Directorate houses the technical Divisions of Capacity Development and Industrial Policy Advice (TCS/CAP); Circular Economy and Environmental Protection (TCS/CEP); Decarbonization and Sustainable Energy (TCS/DSE); SMEs, Competitiveness and Job Creation (TCS/SME); and Digital Transformation and AI Strategies (TCS/DAS). The Directorate also ensures close coordination and collaboration among the Divisions as well as with relevant entities in the Directorate of Global Partnerships and External Relations (GLO) and the Directorate of SDG Innovation and Economic Transformation (IET).

 

The Division of SME Competitiveness, Quality and Job Creation (TCS/SME) works towards increasing the competitiveness of industries in developing countries and countries in transition, especially emphasizing business development of SMEs engaged in manufacturing and creating jobs therein. It aims at increasing competitiveness among SMEs in two interconnected ways: first, by modernizing businesses through the transfer of advanced technologies adapted to local conditions, product innovation, productivity improvement and upgrading, developing market and value chain readiness as well as improved access to finance; and second, by improving the quality of SME manufactured products and their compliance with market requirements through capacity building for the development of industrial production and trade-related quality infrastructure including for standardization, metrology, accreditation and of conformity assessment service institutions (testing, certification, inspection and calibration) and the strengthening of their capacities.

 

The positions is located in SME Development and Job Creation Unit (TCS/SME/SDJ). The SME Development and Job Creation Unit (TCS/SME/SDJ) supports small and medium manufacturing enterprises (SMEs) in Member States to take advantage of new technologies, business and organizational support, investment promotion, cluster development and partnerships to improve their businesses and improve their competitiveness.

 

PROJECT CONTEXT

 

Support Program for Production, Industrialization and Free Trade in the Comoros

 

With a view to strengthening the entrepreneurship ecosystem in the Comoros, the United Nations Industrial Development Organization (UNIDO) has been mandated by the European Union to assist the Union of the Comoros in carrying out activities to strengthen the technical capacities and competitiveness of TPE / Private sector SMEs for the processing and marketing of innovative and quality local products.

 
Through an integrated approach at several levels of execution, the expected objective of the project is to strengthen the entrepreneurship ecosystem in the country, and subsequently to improve the technical and competitive capacities of entrepreneurs and VSEs/SMEs. This will be achieved through direct technical support to the identified SMEs in the country and through the strengthening of Entrepreneurship Support Structures (SAE) in the Comoros. To this end, the project will support the capacity building of the selected SAEs through interventions aimed at defining training and support curricula, expanding the services offered, training of trainers, etc as well as the definition and operationalization of a business plan and a marketing plan for each incubator.

 
These same SAEs, once strengthened, will support the improvement of the competitiveness and performance of entrepreneurs and SMEs.

 
The main objective of the project is to contribute to the diversification and industrialization of the Comorian economy by creating decent jobs for all.

 

Outcome 1 : the technical and competitive capacities of Comorian entrepreneurs and VSEs/SMEs are improved.

Output 1.1 The competitiveness and performance of entrepreneurs and VSEs / SMEs are strengthened through the support provided by the entrepreneurship support ecosystem

Output 1.2  Support structures for entrepreneurship in the Comoros (incubators, nurseries, accelerators) are strengthened and networked, for greater efficiency and a wider impact of their actions

 

FUNCTIONAL RESPONSIBILITIES

 

Under the supervision of the Project Manager, and working with the project team, applies basic theoretical knowledge and administrative skills in supporting and in acquiring a broad understanding of the interrelated administrative and programme/project functions contributing to technical cooperation activities in a particular sector, geographical area or programme/project by:

 

  • Compile general background information from readily available sources, on economic and social factors for an assigned sector, area, country or programme/project: design and draft supporting flow charts, schedules, graphs and tables; coordinate the collection and verification of documents, actions and data with substantive or support units, assemble and edit basic data required for planning and negotiation, in format dictated by agenda or supervisor's instructions, check project documents for clarity, consistency and completeness;
  • Describe progress of ongoing project/s, investigate designated project activities, discuss findings with supervisor to identify implications for the work of the project unit, discuss rationale and context of project activities, consider the alternative methods for project design, management, problem identification and problem resolution;
  • Maintain institutional memories or other documentation systems to record project/programme, history and ongoing activities;
  • Assist in monitoring exercises related to the project execution, retrieve substantive information on status of project, outcome, output, key performance indicators (KPIs), risks, etc. from the SAP Portfolio and Project Management (PPM) module;
  • Draft reports, ad-hoc assignments and research activities, as required;
  • Arrange briefings, tours, and related activities for visitors, missions and fellowship holders;
  • Supports in administrative-related tasks needed for the project implementation (Shopping carts, Purchase Orders, Travel Requests, Budget revisions) and ensures close coordination and monitoring of the project assistant in the project office in Moroni.


MINIMUM ORGANIZATIONAL REQUIREMENTS


Education: Advanced university degree in engineering, sciences, economics, business administration, international relations or other relevant discipline with specialization in Business Administration or Entrepreneurship, is required.

Technical and Functional Experience:

At least one (1) year of professional experience in projects support, is required.

Experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is required.

Experience in evaluating the needs, conditions and problems in developing countries, is desirable.
Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
Experience with SAP or similar ERP software is desirable.

Languages: Fluency in written and spoken English and French is required. 

 

REQUIRED COMPETENCIES

 

Core values:
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.


Key competencies:
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

 

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside.
Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO website for details on how to apply: www.unido.org
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.
 
Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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