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Human Resources Assistant

Tunisia

  • Organization: UNV - United Nations Volunteers
  • Location: Tunisia
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: Closed

Details

Mission and objectives

UNSMIL TUN organization mission TBD

Context

This IUNV post is located within the Human Resources Unit in the Mission Support Section of the United Nations Support Mission in Libya. The post is located in Tunis, Tunisia (Tunis is classified as a hardship “A” duty station and is a Family duty station) The incumbent will be under the direct supervision of the Human Resources Officer, and the overall supervision of the Chief of Unit, Human Resources Management. On 28 July 2022, the Security Council by its resolution 2647 renewed the mandate of the United Nations Support Mission in Libya (UNSMIL) through 31 October 2022, as set out in resolution 2542 (2020) and paragraph 16 of resolution 2570 (2021). The Security Council, in resolution 2542 (2020), tasked UNSMIL, as an integrated special political mission, in full accordance with the principles of national ownership, to exercise mediation and through its good offices to: (i) further an inclusive political process and security and economic dialogue; (ii) further the continued implementation of the Libya Political Agreement; (iii) help consolidate the governance, security, and economic arrangements of the Government of Libya, including support for economic reform in collaboration with international financial institutions; (iv) help to achieve a ceasefire and, once it is agreed by the Libyan parties, provide appropriate support to its Implementation; (v) support subsequent phases of the Libyan transition process, including the constitutional process and the organization of elections; (vi) coordinate and engage closely with international actors, including neighboring countries and regional organizations; (vii) provide support to key Libyan institutions; (viii) support, on request, the provision of essential services and delivery of humanitarian assistance, including in response to the COVID-19 pandemic, in accordance with humanitarian principles; (ix) monitor and report abuses and violations of human rights and violations of international humanitarian law, including sexual violence in conflict, notably through the effective deployment of women and child protection advisers; (x) provide support in securing uncontrolled arms and related materiel and countering their proliferation; (xi) co-ordinate international assistance, and provision of advice and assistance to Government-led efforts to stabilize post-conflict zones, including those liberated from Da'esh.

Task description

Within the delegated authority and under the supervision of the Human Resources Officer, the UN Volunteer Human Resources Assistant will: • Assists Client Service Unit in the Check-in/Check-out of UNSMIL personnel. • Assists with the recruitment process for all categories of personnel, including staff and non-staff. • Assists in preparing short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process and acting as ex-officio. • Assists in the administration of contracts, benefits and entitlements of National Staff, UNVs, Consultants, Individual Contractors. • Drafts inter-office memoranda, minutes, interview reports, reference letters and other routine correspondence. • Undertakes research on a range of Human Resources related issues and prepares notes/reports. • Prepares weekly valise for the mail and pouch. • Maintains tracking databases (Expired UNLPs, e-Performances of staff members and arrival/installation of staff members’ dependents in Tunis). • Liaises with Security Section pertaining to the issuance/extension of ID cards. • Filing and scanning documentation. • Perform other office duties as required. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/expected outputs : • Successful completion of tasks detailed above in “Description of Tasks within set deadlines. • Updates to the databases detailed in “Description of Tasks” are accurately recorded and updated in a timely manner. • Requests are processed and completed in a timely manner. • Maintain filing system to ensure documents are filed with minimum delay. • Incoming correspondence correctly recorded, scanned to the relevant databases and distributedas required to the relevant offices within the shortest possible timeframe to facilitate and speed up the processing and completion of recruitment cases. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment. • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

This vacancy is now closed.
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