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Call Centre Assistant

Algiers

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Algiers
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Sales and Marketing
    • Customer services
  • Closing Date:

Hardship Level (not applicable for home-based)

A (least hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate Type

UNOPS LICA4

Target Start Date

2023-01-01-08:00

Job Posting End Date

December 2, 2022

Terms of Reference

The Representation of the United Nations High Commissioner for Refugees (UNHCR) in Algeria was accredited on 27 September 1984 under the Accord de Siège concluded between the Office of the United Nations High Commissioner for Refugees and the People's Democratic Republic of Algeria desiring to continue and strengthen their long-standing cooperation in the field of protection and assistance to refugees in Algeria.
UNHCR operates in Algeria through two offices that serve two distinct caseloads. The Branch Office Algiers deals with the Representation and urban refugees and asylum seekers, primarily Syrians. In contrast, the Sub-Office in Tindouf city deals with camps and provides protection and assistance to vulnerable Saharawi refugees in the Tindouf area.
The qualified candidate should have previous working experience in call center, hotliner or receptionist. He/She should have excellent oral communication skills in Arabic, French and English as well as good computer skills and most particularly in data management.

 

Standard Job Description

Call Centre Assistant Organizational Setting and Work Relationships The Office of the High Commissioner for Refugees (UNHCR) was established in 1950 by the United Nations General Assembly. The agency is mandated to provide protection, assistance and seek durable solutions for refugees and stateless persons. UNHCR has also been involved under certain circumstances in enhancing protection and providing humanitarian assistance to internally displaced persons. The Call Centre Assistant normally reports to a more senior Protection colleague. The incumbent will provide counselling to individuals by telephone. The incumbent may conduct initial protection interviews. The role involves drafting comments and documents about the interview. The incumbent ensures the Call Centre functions effectively, producing daily, weekly, and monthly reports on the implementation of the Call Centre, ensuring the team is fully up to date on available services and assistance ,scheduling appointments, providing general information to Persons of Concern (PoCs) on assistance and services available, answering questions of PoCs on the status of their cases, and referring cases with protection emergencies to the relevant staff member/unit. S/he may also assist occasionally in face to face counselling with refugees at the UNHCR Reception Centre. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Support in Overseeing the UNHCR Call Centre staff and operations. - Ensure Call Centre staff respond to the calls in a kind, helpful, and professional manner. - Remain abreast of all information and updates on assistance and services to refugees. Liaise with relevant units ¿ protection, registration, field, mass information, etc. to receive updates, organize briefings for Helpline staff, and ensure information being provided by the Call Centre is accurate and up-to-date. - Compile and report on trends emerging from the Call Centre ¿ including concerns, frustrations, and information coming from refugees. - Support in generating daily, weekly and monthly reports on the number of calls received, average waiting time, number of referrals made, etc. - Observe and listen to Call Centre staff for quality control purposes. - Liaise closely with colleagues to ensure the most effective operation of the Call Centre. - Utilize UNHCR tools to enable refugees to make appointments at the reception centre, update bio-data, etc. - Refer cases to protection colleagues for assistance, as needed. - Answer and respond immediately to emergency calls received on the Call Centre, including collecting relevant information and forwarding to the appropriate colleague for assistance. - Provide basic counselling to refugees. - Make outbound calls to refugees as needed to schedule appointments, collect information, participate in emerging exercises, etc. - Provide face to face counselling and information dissemination periodically at the UNHCR reception centre. - Compile and enter the statistical data into the protection database. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not applicable. Certificates and/or Licenses International Protection (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Minimum 1 year of professional job experience. Ability to work with people from different cultural backgrounds. Desirable Work experience with UNHCR is an advantage. Completion of UNHCR's related learning activities is an advantage. Functional Skills CO-Cross-cultural communication CO-Drafting and Documentation IT-Computer Literacy (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

French

,

English

Desired Languages

,

Additional Qualifications

Skills

Education

Certifications

International Protection - Other

Work Experience

Other information

Only shortlisted candidates will be contacted for the interview.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.This position doesn't require a functional clearance
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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