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Administrative Finance Associate (NPSA6)

Tashkent

  • Organization: UNDP - United Nations Development Programme
  • Location: Tashkent
  • Grade: Administrative support - NPSA-6, National Personnel Services Agreement
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: 2022-12-05
Background
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 
Job Purpose and Organizational Context

In Uzbekistan, low-carbon rural housing presents an opportunity to address climate change threats to rural populations. Projected climate threats include increased air temperature, changing rainfall patterns (and increased drought frequency), and increase of extreme events, such as heat waves. Well-constructed rural housing that provides comfortable indoor climate for residents and affordable heating and cooling options directly reduces exposure to these climate threats. Housing improvements in resource efficiency could reduce energy and water use, easing the acute stress on diminishing water resources and reducing utility expenditures for households thus reducing the vulnerability to climate change. While housing units can be constructed as low-carbon buildings that utilize energy efficiency and renewable energy technologies, the construction of entire housing developments also presents an opportunity to address local infrastructure and planning issues.

The UNDP/GEF and Government of Uzbekistan project on “Market Transformation for Sustainable Rural Housing in Uzbekistan” will comprehensively address these barriers via a combination of policy and financial de-risking instruments and targeted financial incentives to key market players, such as homeowners. The project seeks to transform the rapidly growing rural housing sector in Uzbekistan towards a more sustainable and low-carbon development pathway by designing, piloting and scaling-up a green mortgage market mechanism aimed at boosting demand for low-carbon housing among the Uzbek rural population.

The UNDP project objective is to provide Uzbekistan’s rural population with improved, affordable and environmentally friendly living conditions, and the project is structured into four components:

  1. Component 1: Green mortgage market mechanism to scale-up demand for low-carbon housing;
  2. Component 2: Efficient designs and domestic supply chains for low-carbon housing and settlements;
  3. Component 3: Policy and regulatory reform to enable the scale-up of low-carbon housing and settlements;
  4. Component 4: Marketing and promotion of low-carbon rural housing and settlements.
Duties and Responsibilities

The Administrative and Finance Associate will be contributing to the achievement of the project outputs through the organization of the operational and programmatic management of the project activities. S/he will be in charge of the daily management of these activities.  

  • Initiate and coordinate development and finalization of the Project Work Plans and Annual Plan of Activities;
  • Bear responsibilities for logistics, procurement and recruitment for the project, following corporate UNDP rules and regulations;
  • Keep records of project funds and expenditures, and ensure all project-related financial documentation are well maintained and readily available when required by the Project Manager;
  • Review project expenditures and ensure that project funds are used in compliance with the Project Implementation Plan (PIP) and UNDP financial rules and procedures;
  • Review annual budgets and project expenditure reports, and notify the Project Manager if there are any discrepancies or issues;
  • Contribute to the required project progress thematic and financal reporting based on the donor  and UNDP requirements and its submission to the Project Board consideration;
  • Provide organizational and administrative support in implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;
  • Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
  • Liaise and follow up with the responsible parties for implementation of project activities in matters related to project funds and financial progress reports

Institutional Arrangement

Under the direct supervision and guidance of the Project Manager, the Administrative Finance Associate provides operational, administrative and financial services ensuring high quality, accuracy and consistency of work. The AFA works in close collaboration with project team, operations, finance, procurement units and programme staff in the UNDP CO to exchange information and ensure consistent service delivery, and undertake day-to- day responsibility for operational and thematic support services for the satisfactory achievement of the project component outputs.

Competencies
Core 

Achieve Results:  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination .

Cross-Functional & Technical competencies
Business Direction & Strategy: Strategic Thinking
  • Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Business Direction & Strategy: Business Acumen

  • Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks

Business Development: Knowledge Generation

  • Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need

Business Development: Integration within the UN

  • Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations

Business Management: Negotiation and Influence

  • Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates “win-win” situations

Business Management: Communication

  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Required Skills and Experience
 
Education:

-Secondary education is required or;

-Bachelor’s degree Finance, Economics, Business Administration and Management, Planning, Environmental sciences, and/or any other related field will be given due consideration.

-Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

-Long-listed candidates may be required to undergo the UNDP Accountancy & Finance Test (AFT)

Experience:

Minimum 6 years (with secondary education) or 3 years’ (with Bachelor’s degree) relevant experience in administration and finance preferably in a project management setting involving a multi-lateral/ international funding agency.

Experience in handling web-based management systems.

Previous experience with UNDP or UN project will be a definite asset. Experience in handling web-based management systems is an asset.

Required  skills

  • Strong financial and administrative skills, result and client-orientation; ability to work under pressure and with tight deadlines, ethics and honesty;
  • Ability to use information and communication technology as a tool and resource;
  • Understanding of development issues, human rights (including women’s rights), basic gender concepts and gender issues in the country; Knowledge of and experience in gender mainstreaming is an asset;
  • Experience in handling web-based management systems.
Disclaimer
 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
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