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Administration Assistant G5, Sittwe

Yangon

  • Organization: WFP - World Food Programme
  • Location: Yangon
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2022-12-06

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Vacancy Announcement

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

WFP encourages female candidates and people with disabilities to apply.

CONDITIONS OF EMPLOYMENT

Job Title: Administration Assistant GS5

Grade : General Service Level 5

Type of contract: Fixed Term

Number of Post : 1                    

Duration: 12 months (extendable)

Duty Station: Sittwe

Report to : Finance Associate

Date of Publication: 21 November 2022

Deadline of Application: 06 December 2022

TERMS AND CONDITIONS

This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.

Female applicants and qualified applicants are especially encouraged to apply

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of Finance Associate, the incumbent will perform the following duties: -

  • Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
  • Update charts and tables utilizing graphic tools, design hard copy and computer resident forms; update and track computer assisted process sign of administrative actions. 
  • Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
  • Respond to queries and escalate where appropriate, to provide a timely and accurate service to clients
  • Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation. 
  • Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
  • Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients to deliver their work.
  • Extract and input data from various sources in administrative, human resource, procurement, logistics and other WFP corporate systems.

  • Make travel arrangement, request travel advances, and prepare travel documentation as required.
  • Provide to all staff on services such as travel, expense claims, document retrieval, inventory, etc;
  • Manage of vehicles operation and support, generator operation, and monthly report.
  • Prepare human resource report such as monthly attendance report and staff leave, check and maintain personnel files for all staff at location, ensuring all documentation is complete and update.
  • Take responsibility for data integrity to facilitate availability of accurate information in corporate systems for creation of PR and PO and act as MPO focal of Field Office 
  • Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards. 
  • Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff
  • Perform other related duties as required

 

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education or  post-secondary certificate in the related functional area are also encouraged to apply.

 

ExperienceFive or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. 

 

Knowledge & Skills

  • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
  • Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work.
  • Has supported in providing ad-hoc guidance to new staff member.

 

Language: Fluency in written and oral communication skills in both English and Myanmar, local dialect and knowledge of local language is an asset.

WFP LEADERSHIP FRAMEWORK

These common standards of behaviour guide HOW we work together to accomplish our mission.

Leads by Example with Integrity

Drives Results and Delivers on Commitments

Fosters Inclusive and Collaborative Teamwork

Applies strategic Thinking

Builds and maintains Sustainable Partnerships

Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspective, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. 

Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. At WFP, we are driven and defined by our mission to fight world hunger, save lives, feed people’s dreams of a brighter future, reduce risk and help enable people, communities and countries meet their own food and nutrition needs. WFP goes anywhere it’s needed and does what it takes to get the job done. You will find our people at the heart of every major humanitarian intervention around the world, providing the essential life-saving foundation required for those furthest behind. Each year, we reach an average of 80 million people with food assistance in around 80 countries. Delivering our mission requires deep respect for personal and cultural differences and close collaboration between every member of our global team. While the 16,000-people working for WFP reflect the rich diversity of the world in which we work, the vital importance of our shared mission underpins a remarkably close community of purpose.

The World Food Programme (WFP) is offering life-changing job opportunities you are unlikely to find in other organizations. Working at WFP will give you the opportunity to work beyond your expectations, to be enriched by truly meaningful work and deepen your professional expertise.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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