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Programme Assistant

Rome

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Rome
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

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Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Plant Production and Protection Division (NSP) enables the transition to MORE efficient, inclusive, resilient and sustainable plant production and protection through optimization and minimization. This requires the integration and harmonization of all appropriate crop production policies and practices in order to increase production in a sustainable manner in order to eradicate hunger while preserving the natural resources and environment for future use.
The position is located at FAO headquarters in Rome, Italy, in the Secretariat of the International Plant Protection Convention (IPPC), an international agreement on plant health to which 184 contracting parties currently adhere. It aims to protect cultivated and wild plants by preventing the introduction and spread of plant pests. Achieving this aim has significant global benefits for enhanced food security, trade facilitation, and the environment. The Secretariat of the IPPC is part of the Food and Agriculture Organization of the United Nations. As laid out in the IPPC text, contracting parties agree to cooperate in the development and implementation of international standards, which are adopted by the Commission on Phytosanitary Measures (CPM).

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received/Exercised

The Programme Assistant reports to the IPPC Meetings Assistant and ultimately to the IPPC Secretary. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results

• Collect and compile data on programme/project activities to support reporting on programme/project delivery.
• Provide information on programme/project expenditures and status of programme/project budget.
• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
• Perform other duties as required.

Impact Of Work

The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.
Experience: Three years of relevant experience in financial and/or administrative support work.
Languages: Working knowledge (proficient- level C) of English and limited knowledge (intermediate - level B) of one of the other official FAO languages (Arabic, Chinese, French, Russian or Spanish).
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

• Results Focus
• Team Work
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of corporate information systems.
• Good knowledge of common administrative and financial rules and regulations.
• Good knowledge of communication and documentation standards.

Desirable Qualifications and Skills

• Good knowledge of and previous experience with the FAO Financial procedures.
• Knowledge of the IPPC, its policy processes and main operational mechanisms.
• Good drafting skills for the preparation of official correspondence and communications.
• Good organizational and planning skills.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

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This vacancy is now closed.
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