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Project Control Officer

Goma

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Goma
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Accounting (Audit, Controlling)
    • Project and Programme Management
  • Closing Date:

Hardship Level

D

Family Type

Non Family with Residential Location

Family Type

Non Family with Residential Location

Residential location (if applicable)

Nairobi (CO), Kenya

Grade

PR3

Staff Member / Affiliate Type

Professional

Reason

Regular > Regular Assignment

Remote work accepted

No

Target Start Date

2022-11-21-08:00

Job Posting End Date

December 15, 2022

Standard Job Description

Project Control Officer

Organizational Setting and Work Relationships
The Project Control Officer is part of the multi-functional team. In coordination with DFAM¿s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.
Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures, and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context.
The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.
The Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¿s financial rules, policies and regulations, and other relevant documents.
In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or Senior Project Control Officer, as applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Participate in the annual assessment and planning cycle.
- Participate in the development and implementation of partnership management objectives aligned with UNHCR¿s strategy and priorities.
- Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
- Support Programme and other relevant functions in the selection of implementation modalities.
- Support a coherent approach in the application of the Enhanced Framework for Implementing with Partners and compliance with its policies, principles, and procedures to ensure effective partnerships, as well as sound stewardship and accountability for the funds entrusted to partners.
- Pursue high-quality partnerships and integrity culture in UNHCR, among partners and UNHCR¿s contractors to mitigate misuse and wastage of resources, fraud and corruption, sexual abuse and exploitation, and other forms of misconduct; including recommendations to put in place safeguarding mechanisms and measures for detection, prevention, reporting, and addressing fraud, and other forms of partnership/ contractors misconduct.
- Ensure UNHCR management (country/bureau/global) and offices have access to high-quality and timely analytical insights and advice for enabling evidence-based operational decisions and accountability on project control, partnership and direct implementation management.
- Provide first-line support for project control, external and internal audit, evaluation, and other reviews pertaining to partnership and direct implementation management, and assist in gap analysis, establishing, measuring, and taking appropriate actions for addressing queries, recurrent weaknesses, and other findings.
- Ensure coherent practices of analysis and critical reviews of risk exposure and establishment of linkages of risk management with monitoring, financial management, project control, audit, and other processes related to partnership management and direct implementation to enhance effective delivery and optimum use of funds through partnerships or through direct implementation.
- Foster constructive dialogue and consultations with partners, UNHCR¿s contractors and other stakeholders to strengthen partnerships, interagency collaborations, and harmonisations.
- Contribute to strengthening the capacity of UNHCR and partners on partnership and direct implementation management.
- Seek innovative approaches in enhancing partnership and direct implementation management, gathering experiences, and sharing best practices and lessons learned among operations and partners.
- Contribute with inputs on reviews and enhancements of policies, procedures, and practices governing the framework for Implementing with Partners and the management of direct implementation.
- Perform other duties related to financial management as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education

Accounting                            Business Administration;                   Economics;           Finance

Public Administration                          Management                        or other relevant field.


(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Experience in financial management, accounting, project management, internal control assessment, internal audit and/or external audit, risk management and demonstrated experience in field operations. Demonstrated experience in effective partnership management and multi-stakeholder coordination in humanitarian, emergency or development contexts. Good knowledge and understanding of UNHCR/UN rules, policies, and regulations regarding partnership and financial management, oversight and compliance. Proven analytical skills, and abilities for identification of gaps and finding solutions. Good level of computer literacy in particular, experience in computerized systems and software. Experience in communicating, building capacities, coordinating consultative processes and building consensus. Ability to contribute in policy and process reviews.

Desirable
Innovation and technology skills in financial, risks and fraud management. Professional qualification in accounting (CPA, CMA or CA, CFE, ERM, or equivalent). Training in UNHCR's protection and management learning programmes. Capacity building skills.

Functional Skills
*MG-Resource Management
BU-UN/UNHCR Budgetary cycle
BU-Budgeting
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Required languages (expected Overall ability is at least B2 level):

French

,

Desired languages

English

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

As of 30 September 2022, DRC hosts 522,803 refugees in the country and more than 5 million IDPs located mainly in the provinces of Ituri, Kasai, Kivu (north and south) and Tanganyika. As Protection Cluster lead, UNHCR plays a key role in supporting the DRC Government in implementing a durable solutions strategy to help end the protracted displacement in the country.  There are 5 sub-offices, all of which cover several field offices, employing more than 400 personnel, with presence in the provinces of Kasai, Ubangi, Kivu (north and south), Tanganyika and Haut Uele/Bunia.

The incumbent will report directly to the Head of Sub Office. The incumbent will have a functional reporting line to the Head of Sub Office and will be part of the Managing the coordination of activities in North and South Kivu, where active participation is expected, as well as sharing of lessons learned, best practices and reporting.

The incumbent pursues and promotes risk management at the country level and is expected to liaise and work with all colleagues, to ensure the strengthening of the risk culture across the operation. The incumbent should have in-depth knowledge of and professional work experience in the field of risk management, and particular insight on PSEA, emergency preparedness and/or prevention of fraud and corruption is a requirement. Good knowledge of the region and previous regional work experience is a strong advantage. The incumbent will be responsible for capacity building activities, thus demonstrated experience with capacity building and training facilitation is essential, possibly with particular emphasis on community-based approaches, but also using the web-based environment.  Proficiency in French is essential.

The applicant needs have high integrity and be motivated, hardworking, and able to juggle with competing priorities. She/he should also possess excellent communication and people skills. She/he should also have the capacity to travel to field offices in remote areas of DRC, even though transportation remains a challenge in DRC

Living and Working Conditions:

DRC is the third largest country in Africa, and as a result is quite diverse.  Living conditions therefore vary between UNHCR duty stations, with some amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where for instance, there may be no guarantee of public power supply nor running water.  Accommodation is very expensive in Kinshasa. There are several Supermarkets in town, but consumer items are generally very expensive. Local markets offer a much cheaper alternative for food items but sanitary conditions are questionable.  Kinshasa is considered family duty station effective 1 January 2015, despite the fact that most facilities and amenities remain very basic in particular in terms of medical services. UN international personnel are only allowed to reside within an established Residential Security Perimeter in the capital.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange travellers checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), it is recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and payments will be processed in cash.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.

Security situation in North Kivu remains fragile due to the prevalence of armed groups considered as main responsible of many violations against civilians. With the deterioration of the security context, a State of Siege was declared on 6th May 2021 for North Kivu and Ituri Provinces. Civilian authorities, territorial administrators and Governors have been replaced by military/ police officers. The State of Siege has already had significant impact on the protection of civilians, with increased reports of human rights violations by state military forces. Regular protest movements take place because of the lack of improvement in the security situation.

Armed incidents involving ADF are regularly reported in Beni, South Lubero and Nobili forcing thousands of people to flee to Uganda. Joint military operations have been launched by the FARDC and Ugandan forces against ADF and incidents involving Mai-Mai and others criminal groups continue to affect the security and the protection of many civilians. Humanitarian access is more and more restricted due to insecurity. While the security situation is hampered by the activism of ADF, Mai Mai and others armed groups in the Grand Nord, many Territories in the Petit Nord (Masisis, Rutshru, Mweso, Walikale…) remain affected by insecurity resulting in numerous losses of human life, destruction of civilian properties and other forms of violations. Many clashes opposing FARDC and armed groups are reported. Many combatants have reportedly re-joined various armed groups due to a lack of an adequately financed reinsertion.

The presidential election scheduled for 2023 may generate significantly more tensions and protests in the country overall and not only in the East. This in a context of a rise in the anti-UN sentiment, a difficult socio-economic situation and a number of inter-community tensions, compounded with a rise in violence due to armed or terrorists’ groups in the East.

Additional Qualifications

Skills

FI-Financial auditing, FI-General Financial Management, PG-Programme Management (programme cycles and reporting standards), PG-Resource planning, PM-Project Monitoring, RM-Risk Management, TR-Training and Capacity Building of Governments and/or national programs

Education

BA: Accounting, BA: Business Administration, BA: Economics, BA: Finance, BA: Management, BA: Public Administration

Certifications

Accounting - Other

Work Experience

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Others of Concern, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned Refugees

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Bi-annual Compendium 2022 Part B – November 2022#4LKDN - job post also available on LinkedIn

Functional clearance

This position requires Functional Clearance
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