E (most hardship)
Non Family
Non FamilyDanger Pay
Residential location (if applicable)
PR4
Staff Member / Affiliate Type
Professional
Reason
Regular > Regular Assignment
No
2022-11-21-08:00
December 15, 2022
Senior Project Control Officer
Organizational Setting and Work Relationships
The Senior Project Control Officer is part of the multi-functional team. In coordination with DFAM¿s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.
Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures, and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context .
The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.
The Senior Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¿s financial rules, policies and regulations and other relevant documents.
In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative or Head of Office, as applicable.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
- Participate in and contribute to the annual assessment and planning cycle.
- Participate in and contribute to the development and implementation of partnership management objectives aligned with UNHCR¿s strategy and priorities.
- Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
- Support Programme and other relevant functions in the selection of implementation modalities.
- Support and oversee a coherent approach in the application of the Enhanced Framework for Implementing with Partners and compliance with its policies, principles and procedures to ensure effective partnerships, as well as sound stewardship and accountability for the funds entrusted to partners.
- Champion and pursue high quality partnerships and integrity culture in UNHCR, among partners and UNHCR¿s contractors to mitigate misuse and wastage of resources, fraud and corruptions, sexual abuse and exploitation, and other forms of misconduct, including assessing and putting in place safeguards and measures for detection, prevention, reporting and addressing fraud and other forms of partnership/contractors misconduct.
- Ensure UNHCR management (country/bureau/global) and offices have access to high-quality and timely analytical insights and advice for enabling evidence-based operational decisions and accountability on project control, partnership and direct implementation management.
- Provide first-line support for project control, external and internal audit, evaluations, and other reviews pertaining to partnership and direct implementation management, and assist in gap analysis, establishing measuring and taking appropriate actions for addressing queries, recurrent weaknesses and other findings.
- Ensure coherent practices of analysis and critical reviews of risk exposure and establishment of linkages of risk management with monitoring, financial management, project control, audit and other processes relate to partnership agreement and direct implementation to enhance effective delivery and optimum use of funds through partnerships or through direct implementation.
- Foster constructive dialogue and consultations with partners, UNHCR contractors and other stakeholders to strengthen partnerships, interagency collaborations, and harmonisations.
- Contribute to strengthening the capacity of UNHCR and partners on partnership and direct implementation management.
- Seek innovative approaches in enhancing partnership and direct implementation management, gathering experiences and sharing best practices and lessons learned among operations and partners.
- Participate and contribute with inputs on reviews and enhancements of policies, procedures and practices governing the framework for Implementing with Partners and the management of direct implementation.
- Perform other duties related to financial management as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P4/NOD - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree
Field(s) of Education
Business Administration; Economics; Management;
or other relevant field;
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Not specified
Relevant Job Experience
Essential:
Experience in financial management, accounting, project management, internal control assessment, internal audit and/or external audit, risk management and demonstrated experience in field operations. Demonstrated experience in effective partnership management and multi-stakeholder coordination in humanitarian, emergency or development contexts. Good knowledge and understanding of UNHCR/UN rules, policies, and regulations regarding partnership and financial management, oversight and compliance. Proven analytical skills, and abilities for identification of gaps and finding solutions. Good level of computer literacy in particular, experience in computerized systems and software. Experience in communicating, building capacities, coordinating consultative processes and building consensus. Ability to contribute in policy and process reviews.
Desirable:
Innovation and technology skills in financial, risks and fraud management. Professional qualification in accounting (CPA, CMA or CA, CFE, ERM, or equivalent). Training in UNHCR's protection and management learning programmes. Capacity building skills.
Functional Skills
BU-Budgeting
BU-UN/UNHCR budgetary cycle and procedures
MG-Resource Management
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
,
,
Operational context
Occupational Safety and Health Considerations:
Damascus is a non-family duty station – all international staff are accommodated in a Security Cleared Hotel; Four Seasons.
Shuttle from to the office is provided on daily basis from accommodation location to workplace.
Food, medications, and other living requirements are widely available in Damascus.
R&R destination for staff serving in Syria operation is Amman – staff may travel from Damascus to Amman via road or alternatively opt to travel to Lebanon via road and fly to their designated R&R destination; i.e Amman, Jordan.
R&R cycle in Damascus is 6 weeks as of 01 October 2022
Nature of Position:
Under the direct supervision of the Deputy Representative, the Senior Project Control Officer will provide support and advice to the Operation in ensuring that risks, including financial transactions, are consistent with the implementing instruments/authority and financial rules of UNHCR. The incumbent should have exceptional drafting, networking and communication skills, to deal with partners, Government counterparts and other oversight bodies such as the auditors - UN Board of Auditors, Project Auditors, the Office of Internal Oversight Services (OIOS) and the Evaluation Service; s/he will also serve as the risk focal person for the Syrian operation. The complexity and diversity of the operation, in geographical, political and cultural terms, the parallel interventions in both refugee, IDP and returnee situations, and the intense focus of donors and other stakeholders concerning the operations of the UN in Syria place an unusual additional burden on UNHCR and the incumbent of this position.
Required skills include initiative and leadership as well as team-building skills, proven record of inter-personal skills and team spirit which is paramount to the nature of the culture and the staff in Syria, working effectively with people from all backgrounds and being comfortable in working with a large workforce and demands respect and appreciates leadership, political sensitivity and awareness, effective resource management skills, performance orientation, pro-activeness and maturity, experience in inter-agency work (e.g., UN risk management working groups) and ability to deal smoothly with competing priorities. Finally, a strong sense of accountability and a whole-of operation ownership.
Additional Qualifications
Skills
RM-Due diligence monitoring, RM-Internal control management, UN-UN Organizational Regulatory frameworks, policies, processes
BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Professions (Required)
Certifications
Certified Public Accountant - Other
Office Context: Field, Risk Management
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Leadership, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Strategic planning & visions, Teamwork & collaboration, Technological awareness
https://icsc.un.org/Home/SalaryScales
Compendium
Bi-annual Compendium 2022 Part B – November 2022
This position requires Functional Clearance
