E (most hardship)
Non Family with Residential Location
Non Family with Residential Location
Residential location (if applicable)
Nairobi (CO), Kenya
Staff Member / Affiliate Type
Regular > Regular Assignment
December 15, 2022
Associate Programme Officer
Organizational Setting and Work Relationships
The Associate Programme Officer may be based in HQ, field/regional bureau, typically reporting to and be guided by the Program officer and may supervise a small team of local staff. He/she may refer to UNHCR¿s Programme Manual (Chapter IV), UNHCR's corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance.
The Associate Programme Officer will provide programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. S/he will coordinate with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. The incumbent will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR¿s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), and corporate positions on SDGs.
The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
- Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning.
- Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities.
- Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps.
- Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions.
- Support the revision and analysis of plans, mid-year and year-end reports of UNHCR office(s) in the Area of Responsibility AoR), ensure quality assurance and compliance with established policies, guidelines, procedures and standards.
- Assist in the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern.
- Provide support to ensure a consistent application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others.
- Contribute to ensure consistent and coherent monitoring approaches, tools and systems across the region, in line with global standards and polices.
- Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes.
- Oversee a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues.
- Perform other related duties as required.
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
Field(s) of Education
Economics; Business Administration; Social Sciences; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Certification Programme in Programme Management (CP-PM)
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Demonstrated experience in programme management including familiarization with the OMC and sound knowledge of Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting.
Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities.
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
(Functional Skills marked with an asterisk* are essential)
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link:
Nature of Position:
Historically, East Sudan has some of the most protracted refugees in the world, with the first influx of Eritrean refugees more than 50 years ago. The Famine from October 1984 to March 1985 resulted in 300,000 Ethiopian refugees fleeing to Sudan, the majority from Tigray. While many of the Ethiopians have returned over the years, most of the Eritrean refugees stayed because of the dire condition and continued fear of persecution in Eritrea.
Prior to the conflict in Tigray that erupted in November 2020, Sudan was hosting approximately 1.1 million refugees and had just under 2.6 million IDPs. The Tigray conflict has resulted in the largest influx into the region in the past two decades, which is overwhelming an already fragile humanitarian situation. The Government of Sudan declared prima facie recognition refugees status to all Ethiopian arrivals after 6 November 2020 and has been upholding the principle of non-refoulement. The Gedaref operation hosts around 60,000 Ethiopian refugees who fled to Sudan following the November 2020 unrest in Tigray. Refugees are hosted in 4 major camps- Um Rakouba, Tunaydbah, Babikri and Um Gargour - based on ethnicity and transit centers near the border with Ethiopia in Hamdayet and Gallabat. The operation is preparing for further influx into Gedaref -L1 emergency was declared in September 2022 - following resumption of hostilities in August 2022. Although a cessation of hostilities agreement has been signed between the conflicting parties, doubts remain as to its implementation. Nevertheless, the operation is preparing for potential influx, potential returns at the same time should peace prevail and integration of social services into the government system.
The operation collaborates with government, NGOs, Civil society and UN sister agencies in the response. The operation will roll out the Multi-Year Strategy in 2023. There are 19 implementing partners and over 40 operational partners. Additionally, protection assessment and mapping of around 37,000 South Sudanese hosted in five states (El Jazeera, Sennar, Gedaref, Kassala, and Red Sea) is expected to be conducted followed by a verification exercise. The South Sudanese population constitutes the highest percentage of unregistered refugees in eastern Sudan. The incumbent will be required to support in this exercise.
The political context in Sudan remains complex, diverse, and fast- changing necessitating high levels of political sensitivity and solid coordination and communication skills. The incumbent will be based in Gedaref and will report to the Programme Officer. The incumbent will be responsible for the partnership management in line with UNHCR programme management manual and will be expected to enforce a risk-based approach to programming. He/she is expected to have strong coordination and interpersonal skills to be able to directly liaise with local authorities, NGOs and other UN agencies, in the response. He/she will be expected to easily adapt to the operational context and closely monitor service provision to ensure there is value for money in the operations in Gedaref. The incumbent is expected to have a proactive and mature attitude, able to perform well under stress in less- than-ideal living and working conditions. Flexibility and ability to live and operate in hardship conditions (including dust, heat, shared quarters, limited water supply) are essential.
Living and Working Conditions:
Gedaref is classified as E non-family duty station. Gedaref Sub Office has two guesthouses with about 26 international staff and about 60 national staff. Both guesthouses are equipped with satellite TV and common rooms. Gedaref have two approved UNDSS hotels: Al-Rabwah and Almotwakil. Food stuffs are readily available in the local markets, and there are a number of restaurants. Bottled water and dispensers are recommended as the quality of the tap water in Gedaref is hard and salty. Therefore, bodywash and soap that lather in hardwater are recommended. There is a resident UNHCR doctor in Gedaref, and a backup doctor to support when away, as government hospitals are private hospitals in Gedaref State are not up to established UN standards. In case of emergency the UNHCR doctor will support with the evacuation processes. There are few recreational activities and internet connectivity can be erratic at times. All the guesthouses have UNHCR internet connections. Inflation rate continues to fluctuate, constantly impacting the costs of goods and services. Gedaref is usually hot but cold during the raining season with possible flooding. Staff are strongly recommended to bring with them boots, sunscreen, windbreakers, gumboots, mosquito nets as well as malaria medication.
Knowledge of Arabic will be an asset
BA: Business Administration (Required), BA: Economics (Required), BA: Law (Required), BA: Social Science (Required)
CP-PM Certification Programme for Programme Management - UNHCR, Programme Management - Other
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Negotiation & conflict resolution, Organizational awareness, Teamwork & collaboration
Bi-annual Compendium 2022 Part B – November 2022
This position doesn't require a functional clearance