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Assc Project Control Officer

El Fasher

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: El Fasher
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Accounting (Audit, Controlling)
    • Project and Programme Management
  • Closing Date:

Hardship Level

E (most hardship)

Family Type

Non Family with Residential Location

Family Type

Non Family with Residential LocationDanger Pay

Residential location (if applicable)

Nairobi (CO), Kenya

Grade

PR2

Staff Member / Affiliate Type

Professional

Reason

Regular > Regular Assignment

Remote work accepted

No

Target Start Date

2022-11-21-08:00

Job Posting End Date

December 15, 2022

Standard Job Description

Associate Project Control Officer Organizational Setting and Work Relationships The Assistant Project Control Officer is part of the multi-functional team. In coordination with DFAM¿s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation. Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context. The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern. The Assistant Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¿s financial rules, policies and regulations and other relevant documents. In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or (Senior) Project Control Officer, as applicable. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Participate in the annual assessment and planning cycle. - Review that project agreements are in conformity with Country Operation Plans and UNHCR¿s rules, policies and procedures. - Formulate and implement a performance project monitoring plan in collaboration with the Programme Unit and MFT. - Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions. - Support Programme and other relevant functions in the selection of implementation modalities. - Track the management of project and direct implementation risks in collaboration with the Programme Unit, and report major risks to senior management. - Review, analyse and verify Financial and Performance Partner Reports (PFR and PPR), and check accuracy and consistency between PFR and PPR, in accordance with partnership agreements. - Undertake missions within the geographical area of responsibility. - Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget. - Conduct reviews of the internal control systems of partners and provide advice as required. - Provide feedback and recommendations of identified variants, risks and issues to the partner, Programme Unit and escalate to management as required. - Prepare project control reports with the current status of programme implementation and financial status. - Carry out timely project closure in coordination with the programme unit. - Provide input to the mid- and end-year programme review process on issues related to project control and risk management. - Maintain professional relationships with partners and UNHCR¿s contractors. - Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties. - Report on financial and operational performance and risks related to projects and activities under direct implementation, and escalate issues to senior management. - Recommend acceptance or non-acceptance of Partner Reports and payment of instalments. - Advise on improvements related to implementing partnership and direct implementation management and internal controls. - Contact partners for project related matters. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Business Administration; Economics; Management; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Accounting; Auditing; Assc Chartered Certificate Account Chartered Inst. Of Management Account Institute of Mgmt Accountants Chartered Accountant Certif. Practising Accountant (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Good knowledge of international auditing standards. Desirable Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft, SAP or Oracle). Working experience with accrual accounting (such as IPSAS or IFRS). Functional Skills PM-Project Monitoring FI-International Auditing Standards EL-Monitoring and Evaluation DM-Data Collection and Analysis CO-Reporting skills FI-Financial auditing (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Required languages (expected Overall ability is at least B2 level):

English

,

Desired languages

Arabic

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel


Nature of Position:

The Associate Project Control Officer reports to the Head of Darfur Operation in El Fasher and will support the six field offices in Darfur. El Fasher is located in North Darfur. S/he is part of the multi-functional team. The incumbent is expected to have sound experience and knowledge in financial management, programme management and accounting system, preferably MSRP. In addition to supporting partnership, the Associate Project Control Officer requires complementing programme management by providing oversight for projects including review of project agreements, formulation of a monitoring plan, quality assurance, project audit monitoring and verification. Furthermore, the position will oversee existence of synergy between financial and operational performance, participation of multi-functional teams in monitoring activities, tracking project risk management, monitoring of direct implementation and supporting project closure. The Associate Project Control Officer requires working in coordination with programme, all sections/units and field offices to ensure that desired results are achieved, in order to meet the needs of refugees and other persons of concern in Darfur. Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR 's financial rules, policies and regulations and operational context. The profile of the Associate Project Officer should include cultural sensitivity, managerial competencies, good interpersonal relations, strong diplomatic skills and advanced knowledge in function of project control. The incumbent is expected to have a pro-active mature attitude and be able to perform well under stress, albeit in less than ideal living and working conditions. It requires more stamina and commitment than elsewhere to make life comfortable and affordable in Darfur. Therefore, flexibility and the ability to live and operate in hardship conditions (including dust, heat, shared living quarters, and possibly minimal water supply) are essential. The Darfur region has been in a state of humanitarian emergency since 2003. This environment requires a mature level of cultural awareness.

Living and Working Conditions:

Sudan is Africa 's largest country; the living conditions vary between duty stations. Darfur is in the western-most region and is divided into 5 federal states: West Darfur, South Darfur, Central Darfur, East Darfur & North Darfur. International staff in El Fasher live in UNHCR Guesthouse, having a separate bedroom with bathroom and shared kitchen. Living conditions are basic, all bedrooms and offices have an AC, the showers have hot water, with satellite TV. Meat and a limited selection of fresh vegetables and fruits are usually available in the local market, depends on the season. Tap water is not potable hence the need to drink bottled or boiled drinking water as alternatives. Public health facilities are well below standard. There are also Government hospitals and private health providers in towns. For serious medical condition, patients are referred to Nyala Level-3 hospital or Khartoum. There are pharmacies in towns but not all drugs are available. Banking facilities exist in Darfur, but major banking facilities are only available in Khartoum. No international credit card is accepted in Sudan. UNHAS provides air service to Khartoum and other field locations. R&R cycle is 6 weeks. The security situation within Darfur is unpredictable and the security level in El Fasher is at Level 3 (Moderate). Risks to personnel are reduced by strict adherence to UN security guidelines, instructions and mitigating measures. It is mandatory for all personnel to receive a security briefing upon arrival. Temperatures in Darfur do not vary greatly with the season. Throughout the year, it is generally hot with a brief mild winter period between December and February. The heat can reach 40-45 Celsius at times, especially between March and June. Rainy season starts in July and ends in September/October. In this regard, there might be no need for heavy warm clothing or blankets. Cotton clothing is recommended where possible. It is also important to carry clothing that is both light and covers the arms. This is mainly to protect against many insects (including mosquitoes, flies among others). South Darfur is tropical malaria zone, use pesticides and mosquito net to prevent Malaria disease.

Additional Qualifications

Skills

PM-Project Monitoring

Education

BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Administration (Required)

Certifications

Accounting - Other, Associated Chartered Certified Accountant - ACCA, Auditing - Other, Certif. Practicing Accountant - Other, Chartered Accountant (CA) - Other, Chartered Institute of Management Accountants - CIMA, Institute of Management Accountants - Other

Work Experience

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Refugees

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Bi-annual Compendium 2022 Part B – November 2022

Functional clearance

This position requires Functional Clearance
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