Residential location (if applicable)
Staff Member / Affiliate Type
Regular > Regular Assignment
December 15, 2022
Senior Project Control Officer
Organizational Setting and Work Relationships
The Senior Project Control Officer is part of the multi-functional team. In coordination with DFAM¿s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.
Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures, and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context .
The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.
The Senior Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¿s financial rules, policies and regulations and other relevant documents.
In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative or Head of Office, as applicable.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
- Participate in and contribute to the annual assessment and planning cycle.
- Participate in and contribute to the development and implementation of partnership management objectives aligned with UNHCR¿s strategy and priorities.
- Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
- Support Programme and other relevant functions in the selection of implementation modalities.
- Support and oversee a coherent approach in the application of the Enhanced Framework for Implementing with Partners and compliance with its policies, principles and procedures to ensure effective partnerships, as well as sound stewardship and accountability for the funds entrusted to partners.
- Champion and pursue high quality partnerships and integrity culture in UNHCR, among partners and UNHCR¿s contractors to mitigate misuse and wastage of resources, fraud and corruptions, sexual abuse and exploitation, and other forms of misconduct, including assessing and putting in place safeguards and measures for detection, prevention, reporting and addressing fraud and other forms of partnership/contractors misconduct.
- Ensure UNHCR management (country/bureau/global) and offices have access to high-quality and timely analytical insights and advice for enabling evidence-based operational decisions and accountability on project control, partnership and direct implementation management.
- Provide first-line support for project control, external and internal audit, evaluations, and other reviews pertaining to partnership and direct implementation management, and assist in gap analysis, establishing measuring and taking appropriate actions for addressing queries, recurrent weaknesses and other findings.
- Ensure coherent practices of analysis and critical reviews of risk exposure and establishment of linkages of risk management with monitoring, financial management, project control, audit and other processes relate to partnership agreement and direct implementation to enhance effective delivery and optimum use of funds through partnerships or through direct implementation.
- Foster constructive dialogue and consultations with partners, UNHCR contractors and other stakeholders to strengthen partnerships, interagency collaborations, and harmonisations.
- Contribute to strengthening the capacity of UNHCR and partners on partnership and direct implementation management.
- Seek innovative approaches in enhancing partnership and direct implementation management, gathering experiences and sharing best practices and lessons learned among operations and partners.
- Participate and contribute with inputs on reviews and enhancements of policies, procedures and practices governing the framework for Implementing with Partners and the management of direct implementation.
- Perform other duties related to financial management as required.
Education & Professional Work Experience
Years of Experience / Degree Level
For P4/NOD - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree
Field(s) of Education
Business Administration; Economics; Management;
or other relevant field;
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Relevant Job Experience
Experience in financial management, accounting, project management, internal control assessment, internal audit and/or external audit, risk management and demonstrated experience in field operations. Demonstrated experience in effective partnership management and multi-stakeholder coordination in humanitarian, emergency or development contexts. Good knowledge and understanding of UNHCR/UN rules, policies, and regulations regarding partnership and financial management, oversight and compliance. Proven analytical skills, and abilities for identification of gaps and finding solutions. Good level of computer literacy in particular, experience in computerized systems and software. Experience in communicating, building capacities, coordinating consultative processes and building consensus. Ability to contribute in policy and process reviews.
Innovation and technology skills in financial, risks and fraud management. Professional qualification in accounting (CPA, CMA or CA, CFE, ERM, or equivalent). Training in UNHCR's protection and management learning programmes. Capacity building skills.
BU-UN/UNHCR budgetary cycle and procedures
(Functional Skills marked with an asterisk* are essential)
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link:
Nature of Position:
The political context in Sudan remains complex, diverse, and fast-changing necessitating high levels of political sensitivity and solid coordination and communication skills. The operations in Sudan includes emergency response, regular refugee programmes, IDP support (emergency, durable solutions), voluntary repatriation, statelessness, and special projects, for example peacebuilding support funded by the UN Peacebuilding Fund.
Under the supervision of the Deputy Representative, the incumbent will play a crucial role in providing substantive support, guidance and oversight on the effective management of partnership agreements, monitoring partner financial activities, provide secretariat support to the Assurance Committee, convene and coordinate MFT compliance reviews in Sub- and Field Offices, maintain the CO risk register and support the functional units to articulate operational risks, refer identified fraud and corruption cases to management, coordinate internal and external audits, follow-up of audit recommendations and collaborate with program on partner capacity development.
The incumbent of the position should be a dynamic leader who easily gains the trust and collaboration of others, is an excellent communicator, and confident to use their initiative to manage a range of issues, situations, and challenges. In addition, the incumbent must co-ordinate closely with other Units in the Representation Office, Sub-Offices, and the Regional Office. S/he should be able to work closely with governmental partners and other stakeholders, such as UN agencies, NGOs and donors. The incumbent is expected to have a pro-active attitude and be able to perform well under stress. The operation is in a state of humanitarian emergency, and environment requires a mature level of cultural awareness and sensitivity.
The incumbent should demonstrate:
Experience in emergency preparedness and response in complex operations.
Experience and skills in financial management, accounting, project management, internal control assessment, internal and/or external audit (OIOS and BOA), risk management at regional or global level.
Knowledge of International Public Sector Accounting Standards (IPSAS).
Knowledge of UNHCR corporate programming application tools of FOCUS/COMPASS and MSRP.
Analytical tools of MS Excel etc.
Integrity and zero tolerance to SHA/SEA.
Living and Working Conditions:
UNHCR Representation in Sudan has presence in five main regions of Darfur, Kordofan, East Sudan, White Nile Kosti, Blue Nile. The Representation Office in Khartoum provides the overall strategic guidance and implementation of the operations, security, policies, and liaison with key Government stakeholders, donor communities, UNAMID/UNITAMS, UNCT/HCT and NGO partners. The Representation Office in Khartoum provides an oversight of activities in Sudan being supported by 15 offices; four Sub Offices, eight Field Offices and three Field Units.
Khartoum is classified as C family duty station. Khartoum features a desert climate (at times very hot and dusty), with only the months of July and August seeing significant precipitation. Its average annual temperature is about 37.1 °C (99 °F). Particularly, staff with allergy may be affected by the dust. Medical and leisure facilities are limited. It is possible to find decent houses and apartments with stable water and electricity supply. There are two international schools in Khartoum preferred by UN community which meet the language, cultural, curricula requirements.
Security Level 2 pertains in Khartoum state, however due to the current political situation. Staff sensitivity to Sudanese culture and dress code is very important. Assigned staff needs to have completed the BSAFE module and produce copies of certification in order to obtain UN identification card in Sudan and update the TRIP profile. Driving and traffic in Khartoum poses the greatest threat to staff safety and staff should avoid the use of Tuk-Tuk taxies. Criminality is low in Khartoum but expat accommodation is being targeted. Accordingly, international staff must ensure that their accommodation is Residential Security Measures (RSM) compliant and, if recommended by security assessment, be guarded.
FI-Financial auditing, FI-General Financial Management, MG-Project Management, PM-Project Monitoring, RM-Risk Management
BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Professions (Required)
Chartered Institute of Management Accountants - CIMA, HCR Risk Management Basics & ERM Program - UNHCR, Internal Auditor - Other, Project Management Professional (PMP) - PMP
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Leadership, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Strategic planning & visions, Teamwork & collaboration, Technological awareness
Bi-annual Compendium 2022 Part B – November 2022
This position requires Functional Clearance