H (no hardship)
Family
Family
Residential location (if applicable)
PR4
Staff Member / Affiliate Type
Professional
Reason
Regular > Regular Assignment
No
2033-07-01-07:00
December 15, 2022
Senior IT Systems Service Delivery Management Officer
Organizational Setting and Work Relationships
The Division of Information Systems and Telecommunications (DIST) is responsible for ensuring that UNHCR takes advantage of effective and efficient information and communications solutions that enable and facilitate UNHCR¿s execution of its mandate. DIST aims to create an accessible, service-oriented, effective and efficient ICT service organization that is aligned with the core business of UNHCR, meets the ICT needs of the organization - both in the field and at Headquarters and leverage industry-standard technology for the organization.
Under the leadership of the Chief Information Officer (CIO) and Director, DIST supports UNHCR as it strives to become the global leader in data and information on forcibly displaced persons, ensuring the right solutions are designed, developed and maintained in a cost effective, timely and secure manner.
This role within DIST is principally responsible for ensuring the availability of systems and services, with the supporting underlying infrastructure, are delivered consistently, reliably and effectively. The scope of IT business systems is further identified in the operational context. The incumbent oversees day-to-day operations and coordinates the work of multiple support groups, both internal to UNHCR, as well as Managed Service Providers (MSPs). S/he may have one or more Service Delivery Managers working under his/her supervision.
The role will oversee the end to end delivery of identified services for the organisation. The service management role will be responsible for the IT processes, products, relationships (internal and external) to provide this service and will act as focal point for ensuring all elements are operating effectively to provide the specified list of services to the organisation.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
- Support processes are clearly defined and monitored.
- Service level agreements (SLAs) with internal support staff and external service providers are clearly defined, monitored and met.
- Change, test and release processes are properly planned and carried out.
- End-to-end support to the user community is responsive and effective.
- Service provider invoices are reviewed and verified.
- Improvements are identified and pursued with the appropriate priority.
- Oversee and coordinate day-to-day business-as-usual operations, including incident management, problem management, service request management, and asset management.
- Identify, monitor, and report on appropriate performance level targets (i.e. SLAs) for all services.
- Provide accurate and timely information on operational status to DIST senior management.
- Provide updates (i.e. hourly, daily and/or weekly) when acting as Incident Manager.
- Serve as primary escalation point for operational issues not resolved within established service levels.
- Serve as Major Incident Manager and lead ¿return-to-green¿ activities for prolonged issues.
- Ensure managed service partners carry out root cause analyses and execute the approved changes to prevent recurrence of critical problems.
- Determine service delivery process improvements and implement change.
- Oversee the change, test, and release management process by ensuring test plans are developed, test results are documented, and actual results meet expected results.
- Ensure delivered solutions are of high-quality from a technical perspective.
- Analyse, interpret and report on system and infrastructure performance and capacity.
- Track expenditures against budgets, prepare forecasts, and verify invoices before payment in view of the service levels achieved.
- Respond to and complete audit recommendations and actions.
- Adopt best practices and innovative ideas for cost-effective delivery.
- Assist in the drafting of requests for proposals and reviewing of support contracts including, but not limited to Service Level Agreements, Standard Operating Procedures, and Operational Guidelines for internal and external service providers.
- Lead the definition of support processes in accordance with ITIL best-practices framework.
- Maintain appropriate communication channels with service providers, application business owners and other relevant DIST staff.
- Carry out periodic performance review meetings with internal and external support groups.
- Allocate resources in support of day-to-day operations.
- Take day-to-day operational decisions within area of responsibility.
- Prioritize service restoration activities and escalate issues that cannot be resolved within service levels.
- Request information from internal and external parties, as appropriate.
- Report and act on the failure to follow policies, instructions, guidelines, and contract terms.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P4/NOD - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree
Field(s) of Education
*Computer Engineering; *Computer Science; *Engineering;
*Information and Communication Technology; *Information Systems; *Information Technology;
*Technology; *Management Information Systems; Computer Network Administration; Database Administration; Electric Engineering; Information Management;
Mathematics; Systems Analysis and Development; Telecommunication;
Web Design; Web Technologies; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
ITIL V3 Foundation Level; Microsoft Tech Specialist; Information Technology;
MS Certified Technology Spec; Information Management; Computer Science;
Data Management; Change/Release/Test Mgmt Trng.
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
A minimum of 9 years ICT experience (8 years with graduate degree (equivalent to a Master¿s)) including at least 5 years recent experience ensuring that systems and services, including underlying infrastructure, are available and delivered consistently, reliably and effectively. Proven day-to-day operational experience running enterprise-wide, mission-critical systems such as ERP (Enterprise Resource Planning Software), CRM (Customer Relationship Management), Enterprise Content Management, Enterprise Collaboration Platform, Enterprise Business Intelligence Platform. Good understanding of change, test and release management processes for large, mission-critical systems. Demonstrated experience of managing service development in the area of Information and Data Management. Demonstrated experience leading various aspects of IT service management. Experience leading a matrixed team to ensure collaboration and effective operations. Ability to communicate effectively with technical and non-technical audiences. Ability to influence, manage, and lead negotiations with internal and external partners and stakeholders. Experience working with business partners and coordinating mixed teams (internal and partners) toward achieving challenging objectives. Understanding of how IT affects an organization and the ability to link it to business processes.
Desirable
Graduate university degree in ICT or Engineering. Knowledge of UNHCR specific ICT processes and technologies. Experience with large software development and/or infrastructure projects. Experience operating in humanitarian, development, or United Nations organizations. Working knowledge of any other UN language.
Functional Skills
*IT-IT Cloud Hosting Services
*IT-IT Collaboration & Communications Tools
*IT-IT Operations Management
*IT-IT Service Delivery Management
*IT-IT Support
*IT-IT Systems and Standards
CO-Reporting skills
IT-Customer Relationship Management (CRM) Software
MG-Change Management
MG-UN/UNHCR Management Practices/Standards and Processes
SO-Presentation skills
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
¿
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
as per the Job Description and Operational Context
Required languages (expected Overall ability is at least B2 level):
English
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
The Senior IT Systems Service Delivery Management Officer - Refugee Systems reports to the Chief, Business Relationship Management Officer - Refugee Systems in DIST/Business Relationship Management Service.
The incumbent leads the PRIMES service delivery management activities on behalf of DIP, DRS, and GDS. PRIMES is comprised of a suite of enterprise software applications that provide the foundation for the delivery of UNHCR’s protection mandate. To support these tools and ensure that they are reliable, performant, and fit-for-purpose, it is critical that the service delivery team has skilled resources to deliver solid guidance and oversight of our managed service providers. The BRMS/Refugee Systems team requires a resource that can liaise with multiple stakeholders: to interface with technical implementation teams; system support colleagues; developers; other DIST teams and manage application service support teams; as well as a diverse end user community.
The Snr IT Systems SDM Officer must ensure that systems and services, including underlying infrastructure, are available and delivered consistently, reliably, and effectively via the selected Managed Service Provider(s). The incumbent oversees day-to-day operations and coordinates the work of multiple resolver groups, both internal to UNHCR, as well externals. The section has a diverse set of managed service providers based on the technology it supports, primarily MS Dynamics. S/He will play an integral part in the support, management, and development of the UNHCR PRIMES applications and relevant initiatives. PRIMES comprises: proGres V4, BIMS, RAPID, Cash Assist, GDT, Data Port. DTP, AMP, Staging DB and Audit Portal – as well as any new solutions that may be added. Many of the applications in PRIMES have migrated to “cloud services” and other are planned for migration in the near future.
The skill set of an ideal candidate:
• Previous experience with proGres v3
• Previous experience and familiarity with PRIMES applications
• Experience and knowledge of the proGres v4 application, data model, and CRM host environment
• Experience with training, capacity building, and knowledge transfer to technical colleagues in the field
• Ability to analyse system challenges, clarify user requirements, and provide resolutions accommodating application security and respecting business processes
• Experience of delivering support and maintenance for cloud hosted and SaaS (Software as a Service) applications
Living and Working Conditions:
The position will be based in Copenhagen, Denmark , which is a category “H” duty station with all facilities, including international schools.
Some missions will be required.
Additional Qualifications
Skills
IT-Business Analysis (BA), IT-IT Applications Development Lifecycle Methodology, IT-IT Business Relationship Management, IT-IT Refugee Systems & Applications, IT-Management of external service providers for IT infrastructure maintenance and support, IT-Service delivery through outsourced providers
BA: Computer Engineering (Required), BA: Computer Network Administration (Required), BA: Computer Science (Required), BA: Database Administration (Required), BA: Electric Engineering (Required), BA: Engineering (Required), BA: Information and Communication Technology (Required), BA: Information Management (Required), BA: Information Systems (Required), BA: Information Technology (Required), BA: Management Information Systems (Required), BA: Mathematics (Required), BA: Systems Analysis and Development (Required), BA: Technology (Required), BA: Telecommunication (Required), BA: Web Design (Required), BA: Web Technologies (Required)
Certifications
Project Management - Other
Workforce to Supervise
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Leadership, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
https://icsc.un.org/Home/SalaryScales
Compendium
Bi-annual Compendium 2022 Part B – November 2022
This position requires Functional Clearance
