Associate Database Management Officer

Details

Mission and objectives

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org).

Context

As of 30/09/2022, 83,300 refugees and 3,800 asylum seekers are registered in Burundi, of whom 98,7 % originate from the Democratic Republic of Congo – DRC. More than 55, 000 of them are based in 5 different camps: Bwagiriza and Nyankanda refugee camps located in the Ruyigi Province, Kavumu in Cankuzo Province, Kinama refugee in the province of Muyinga, and Musasa in Ngozi Province. In addition to refugees, the Sub Office in Ruyigi oversees the situation of Burundian returnees in 4 provinces (Ruyigi, Gitega, Mwaro and Cankuzo). 53,815 of the more than 204,000 Burundian returnees live in the 3 provinces covered by SO Ruyigi. Bwagiriza camp currently hosts 9,992 refugees, Nyankanda 10,943 (Ruyigi Province) and Kavumu camp 17,296 (Cankuzo Province). It is worth mentioning that the Kavumu refugee camp is still receiving newly recognized refugees from the DRC and some urban refugees from Bujumbura who have decided to join the camp. In the three camps under the purview of the UNHCR Ruyigi Sub Office, various refugee committees exist to guarantee refugees’ participation in camp life and management. Moreover, mixed committees (refugees and their host) have been created to settle disputes and find amicable solutions, hence maintaining peaceful relations between the two communities. Refugee Status Determination is undertaken by the National Office for Protection of Refugees and Stateless persons (ONPRA) in Bujumbura. Family reunifications based on derivative status are undertaken within the camps. All individual recognized as a refugee is registered in the proGres database and obtains a refugee identity card (CIRE) from ONPRA. Protection and assistance to persons of concern are implemented in collaboration with implementing and operational partners including: • ONPRA: Camp administration and management, protection (RSD) and security. • IRC: GBV and people with specific needs cases management; logistics. • JRS: Education and livelihood. • COPED: Shelter and social infrastructures, WASH and energy. • GVC: Health care and nutrition. • WFP: Provision of food. • IOM: Resettlement. • Caritas: Distributions of food and NFIs. • ICRC: Family tracing and reunification. • World Vision International: WASH in line with support to persons with specific needs. • RET: Self-reliance. • AIRD: Warehousing and transport. In terms of durable solutions for Congolese refugees, repatriation is not an option due to continued insecurity in their country of origin and particularly in the locations they came from. Activities aiming at promoting local socioeconomic inclusion through self-sufficiency projects are progressively being implemented in the camps. As far as resettlement is concerned, a few of the refugees are eligible for this durable solution. Since September 2017, facilitated voluntary repatriation is being organized for Burundian refugees living in neighbouring countries and beyond. Around 206,000 Burundian refugees have repatriated. All of them were assisted with a return package and registered in the database proGres through BIMS.

Task description

Under the direct supervision of the Associate Protection Officer, the UN Volunteer will undertake the following tasks:  Maintain/manage the refugees’ and returnees’ databases in Ruyigi Sub Office: • Manage the use, maintenance, and technical support of databases used in the operation (registration, voluntary repatriation, resettlement, etc.) including planning and overseeing data collection, input, and verifications; production of standard and ad hoc reports. • Analyse and assist in responding to report requests from UNHCR staff, local governments, partners, donors, and the Regional Bureau. • Facilitate and/or undertake additional data collection activities, including planning and coordinating data collection methodologies and analysis with relevant staff of other offices in the country, Regional Bureau, and/or Headquarters, as applicable. • Be responsible for the registration database (“proGres”), and oversee data input and reporting in close collaboration with other officers (protection, registration, community services, resettlement, etc.). • Provide training, as necessary, to UNHCR staff as well as staff members of implementing partners in relevant aspects of data management. • Conduct data collection audits in order to ensure that no unnecessary data collection is occurring, ensure that all necessary data is being captured and that UNHCR’s data protection policy is implemented; assist in the development of new data collection and data analysis tools, including efficient data capturing forms; and create and maintain databases and spreadsheets that meet operational requirements. • May be required to coordinate with Geographic Information System (GIS) officers to ensure that data collection is compatible with GIS as necessary. • Participate in the implementation of the new Policy and Operational Guidelines on fraud committed by persons of concern as key head of the functional unit (registration/database management). • Ensure capacity enhancement through coaching, mentoring, and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs); • Play a key role in the verification exercise and implementation of BIMS in Burundi operation mainly in the Sub Office Ruyigi as well as the Field Office Muyinga. Furthermore, UN volunteers are encouraged to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking active part in UNV activities (for instance in events that mark IVD). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN volunteers. • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. 11. Results/Expected Outputs: • Functional, reliable, and secure databases that include all registration, protection and durable solutions-related data for the populations of concern. • Written data entry and data management Standard Operating Procedures (SOPs) and training of staff on SOPs, registration, database management, etc. • Regular update of refugees databases ensured. • Administration and monitoring of the databases. • Quality reports provided on time. • Data correction, evaluation, analysis, and consolidation ensured on a regular basis. • Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment. • Improved data tools maintenance.