Shelter Technical Assistant East Ukraine Kharkiv

We are looking for two national Shelter Technical Assistant to join our team in Kharkiv.

This position is for Ukrainian nationals only. 

What you will do:

Provide support to the organization’s activities in the form of logistics/administrative support processes, procurement of goods and services for project activities under the direction and guidance of Shelter/WaSH Technical Officers/Team Leaders.

Overall responsibilities

1. Adhere to NRC policies, guidelines and procedures
2. Assist with the implementation of the support function portfolio according to the plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of Shelter/WaSH program administrative procedures
6. Contribute to the identification of data protection risks and needs in the context of the program implementation
7. Perform any other duties and responsibilities as assigned by the line manager.

Specific responsibilities

• Assist the Team Leader in registration of beneficiaries; post distribution monitoring; and/or verification of assistance distributions in line with NRC policies and donor requirements
• Support teams in administrative coordination processes among NRC departments
• Support Shelter team leader in administrative work in relation to beneficiary liaison/correspondence
• Conduct field trips, where necessary, to liaise with beneficiaries during all stages of the activities, for signing agreements and/or gathering other project-relevant documentations
• Ensure that all relevant documents required by the supporting functions as Finance and Procurement are produced and provided by Shelter department
• Assist Shelter team leader with filing and archiving of the project documentation in Office 365
• Prepare documentation package required for processing of the program payments
• Upon request, facilitate the delivery of Food Parcels/Kits and collaborate with Livelihood and Food Security teams in East Area Office.

What you will bring:

• Experience from working with logistics/procurement/administrative in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Experience in processing of working documentation in both hard and electronic copies
• Knowledge of data collection tools and capability to use them
• Basic knowledge of the context in the areas NRC operates
• Basic knowledge of administrative and financial procedures necessary for program payments processing
• Experience in preparing contracts, organizing and keeping electronic files structure
• Fluency in Ukrainian is a must. Fluency in English, both written and verbal is desirable

Please note: 

• Kindly submit your CV and application in English and include your full name as written in your passport. 
• Please include all relevant employment history and education when completing your application. Uploaded CV's will not be considered. 

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve; and to each other… the members of our NRC family.

What we offer:

•  Type of contract: National employment contract
• Duration of Contract: Until 30.06.2023 with possibility of extension.
• Salary/benefits: According to NRC salary scale, terms, and conditions.
• Duty station: Kharkiv Ukraine.
• Closing date for this vacancy is 10/12/2022
• Please note that we will contact only shortlisted candidates
• NRC retains the discretion to cancel the recruitment.
• NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply.

This position is for Ukrainian nationals only.