Technical Officer (Logistics), (P-3), Fixed-Term, Suva, Fiji

Suva

Organization: WHO - World Health Organization
Location: Suva
Grade: Mid level - P-3, International Professional - Internationally recruited position
Occupational Groups:
- Logistics
- Supply Chain
Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The Pacific Health Security and Communicable Diseases (PSC) unit covers three main areas of work - (1) WHO's Health Emergencies Programme (WHE), (2) communicable diseases, and (3) reproductive and maternal health/gender and equity.

The Technical Officer, Logistics will be mainly in the following areas:

WHO Readiness:

• With WHE colleagues, plan emergency stockpiles in the Division of Pacific Technical Support and WHO country offices within the subregion.

• Coordinate storage/warehousing and controls of WHO emergency supplies, including medicines, medical supplies/consumables, water, sanitation and hygiene supplies (WASH), emergency telecommunications equipment, and staff life support supplies for emergency deployments.

• Provide training for WHO staff and consultants regarding emergency logistics, including procurement planning, warehousing planning and telecommunications, among other themes.

• Working with the Programme Administrative Officer, Programme Management Officer and other WHO staff, support business continuity planning for all WHO country offices Pacific subregion. Make recommendations to improve office readiness, including physical improvements, plans, stockpiles, and training.

Pacific Island Countries (PIC) Preparedness:

• With WHO colleagues, particularly Heads of WHO Offices (HWOs), Country Liaison Officers (CLOs) and WHE staff within the subregion, support ministries of health (MOH) of Pacific Island Countries and areas (PICs) in evaluating core logistical needs and gaps for emergency preparedness.

• With PIC MOH counterparts (logistics/pharmacy), review national emergency stockpiles and make recommendations for emergency supplies to be maintained.

• With PIC MOH counterparts, review emergency transport and telecommunications capacity and make recommendations for improvements.

Emergency Response:

• In response to graded or ungraded emergencies within the Pacific subregion, lead logistical elements of WHO's response, including initial logistical assessments, processing emergency procurements, transport and storage of goods, establishing operations base(s) (compliant with MOSS standards), coordinating movement of personnel, and other core logistics functions.

• Support the Health Cluster (partners) in tracking available supplies of medicines, supplies, consumables and key WASH materials in support of emergency response.

• Support MOH counterparts in planning and coordinating procurements and donations of medicines, supplies and other materials, including supporting importation, quality control, external communication of standards and process, warehousing and distribution.

DESCRIPTION OF DUTIES

1) In compliance with the WHO rules and regulation, based on a comprehensive forecast of the supply needs and in collaboration with the UN partners present, plan an end-to-end, timely provision of quality and adequate supplies, equipment and consumables for emergency health operations;

2) Facilitate customs clearance, reception, transportation, storage and distribution of supplies to partners and affected areas and populations

3) Facilitate the set-up of the health emergency response operations supported by WHO, support the appropriate functioning of the health facilities, mobile medical activities such as vaccination campaigns, laboratory support and other health related activities;

4) Provide quality assurance to the set up and sustainable access to adequate, efficient and safe cold chain facilities for a reliable supply of medical items requiring temperature control environment;

5) Undertake regular field assessments to monitor supply management, stock movements and storage conditions;

6) Organize and conduct regular reviews to assess progress, identify gaps and problems, plan and make recommendations to improve programme implementation;

7) Strengthen the PICs capacities on logistics and cold chain, particularly for emergencies;

8) Perform any other specific duties as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential:

University degree in logistics, public or business administration, engineering, or related field from an accredited/recognized institute.
For WHO/other UN staff only, equivalent professional training or self-study/work experience.

Desirable:

Professional certification/qualification in areas such as transport, distribution and supply chain management.
Degree or training in information management systems and their application to logistic, transport or supply management and monitoring.

Experience

Essential:

At least five years' relevant experience at the national and international levels in managing logistics operations and supply operations, part of which should be in the field supporting operations.
Experience in emergency response operations critical.

Desirable:

Prior working experience with WHO/UN, health clusters partners, recognized humanitarian organizations or with an international nongovernmental organization.
Experience or knowledge of import/export and customs administration.

Skills

Demonstrated knowledge in logistics management, with proven ability to identify and solve technical problems in difficult circumstances.
Excellent analytical and organizational skills.
Excellent interpersonal skills and ability to work under pressure.
Negotiation skills with proven ability to promote cohesive action and convince officials with tact and diplomacy.
Capacity-building skills.
Technical logistics capacity should include knowledge and experience with: procurement planning (with technical/programme teams), procurement process (including identifying and registering vendors, quality verification, negotiation), warehousing and inventory control (including cold chain and controlled substances), transportation of goods (including knowledge of freight movement by air, land and sea), fleet management, base operations (working and living space), and emergency telecommunications (including HF/VHF radio and satellite communications).
Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of professional and personal conduct.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 62,692 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2069 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

Staff members in other duty stations are encouraged to apply.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.