Administration Officer
Juba
- Organization: UNOPS - United Nations Office for Project Services
- Location: Juba
- Grade: Junior level - LICA-8, Local Individual Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Closing Date: Closed
Background Information - Job-specific
Under the guidance and direct supervision of the Head of Support Services, the Administration Officer is responsible for the office management of the South Sudan Office Centre, supervision of the day to day operations of the administrative department and effective delivery of administrative support services. He/she analyzes and interprets the administrative rules and regulations and provides solutions to complex issues related to administration. The Administration Officer promotes a collaborative, client-focused, quality and results-oriented approach.
The Administration Officer will supervise and lead the administration staff of support services and collaborate with the ETHMCO on administrative needs related to the South Sudan project office.
He/she works in close collaboration with the logistics, finance, human resource, and procurement and project teams in the South Sudan Operations Centre, UNOPS vendors to successfully deliver administrative services.
Functional Responsibilities
Summary of Key Functions
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Support the Management of UNOPS administrative functions, premises, facilities and inventory
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Oversee transport management supporting the Admin Assistant
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Contribute to knowledge building and knowledge sharing
1.Ensures management of UNOPS administrative functions, premises, facilities and inventory, focusing on achievement of the following results:
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2. Ensures proper transport management, focusing on achievement of the following results:
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3. Ensures effective office management and supervision of the administrative team, focusing on achievement of the following results:
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4. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
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Education/Experience/Language requirements
A first-level university degree in Business or Public Administration, or related fields.
A Masters degree in Business or Public Administration, or related fields is an asset.
2 years of relevant experience at the national or international level in administrative management is required.
Ability to manage premises and record management[;
Skills in Vehicles/Fleet Management;
Ability to coordination activities with the other departments and external clients is essential.
Language Requirements
Fluency in written and oral English and the language of the duty station required.
Competencies
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Additional Considerations
- Please note that the closing date is midnight Copenhagen time.
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
- It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.
Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).
At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.
Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
Background Information -South Sudan
The UNOPS South Sudan office helps a wide range of local and international partners improve the lives of the South Sudanese people by implementing infrastructure and procurement projects. All UNOPS operations have an increasing emphasis on developing national capacities and considering gender, environmental and community concerns. UNOPS is working in a range of sectors in South Sudan including: transport, education, health, post-conflict stabilization and emergency response.
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