Archivist

Details

Mission and objectives

The United Nations Development Programme (UNDP) works in approximately 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequality and exclusion. The program helps countries to developing policies, leadership skills, partnership skills, institutional capacities, and to building resilience to sustainable development results. UNDP implements several projects in different areas, offering its partners technical, operational and management assistance through access to methodologies, specialized knowledge, specialized advice and a wide international network of technical cooperation. To contribute to human development, poverty reduction and the country's growth in priority areas, UNDP Brazil has a constant mission to align its services with the needs of a dynamic, multifaceted and diverse country. The projects are carried out in partnership with the Brazilian government, international financial institutions, the private sector and civil society.

Context

In November 2021, the National School for the Training and Improvement of Magistrates (ENFAM) and the UNDP signed the international technical cooperation project BRA/21/010 - Strengthening management and innovation capacities in the actions promoted by ENFAM for jurisdictional promotion effective. The project aims to develop subsidies (new methodologies, educational actions, studies, research, and tools) for structuring, innovation and continuous improvement of the Judiciary, helping in the training and improvement of excellence of State and Federal magistrates and, when possible, of Justice servants, so that they can promote Justice in line with society's expectations. To achieve its goals, BRA/21/010 has the following lines of action: 1. Strategy to strengthen and innovate in training and improvement actions for judges, developed and implemented on a pilot basis. 2. Methodologies for strengthening the production and management of knowledge applied to priorities of Brazilian justice. 3. ENFAM's technical and management capacity strengthening plan. 4. Efficient management and knowledge management of the project carried out. In view of the advancement of the activities develop by ENFAM, there is a demand for an Archivist who will support the School to create, organize and analyse its institutional documents. The Archivist will work under the line of action “3. ENFAM's technical and management capacity strengthening plan”, specifically to review and strengthen operational and technical procedures on archives. Initially, the UN Volunteer will develop their activities for 12 months, however, after a good performance evaluation and the renewal of the project, there is the possibility of contract extension. The expected allocated time for work is approximately 6 to 7 hours per day.

Task description

Under the direct supervision of the UNDP Project Manager, the UN Volunteer will undertake the following tasks: • Develop archival diagnosis; • Organize masses of accumulated documents; • Prepare and update document management instruments (classification plan, temporal table manual); • Construct, register, preserve and disseminate institutional memory; • Coordinate activities such as production, classification, ordering, processing, archiving, packaging, storage, evaluation, and destination of archival documents; • Coordinate and develop, along with colleagues, other activities and actions on archival documents as required.