Grants and Partnership Manager

Organization: IRC - International Rescue Committee
Location:
Grade: Mid level - Mid level
Occupational Groups:
- External Relations, Partnerships and Resource mobilization
- Public, Private Partnership
- Managerial positions
- Grant writing
Closing Date: Closed

The International Rescue Committee (IRC) is among the world’s leading humanitarian aid organizations. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict, and disaster, helping them to survive, recover, and rebuild their lives. At work today in over 40 countries, the IRC seeks to be an operational and inspiring leader in matters of resettlement, asylum, and integration, demonstrating its credibility and expertise as a leading service provider, partner, and advocate across the arc of the global displacement crisis. IRC currently operates in the U.S., Africa, the Middle East, Asia, Europe, and Latin America. For a complete listing of countries in which IRC operates and supports refugee programs, please visit http://www.rescue.org/where

Across Europe, the IRC delivers programs that address the acute humanitarian needs of asylum-seekers and other vulnerable migrants who are newly arrived, stranded, or in transit, and programs that address their longer-term integration needs.

Earlier this year, IRC launched its newest country program in Moldova to respond to the Ukrainian crisis in collaboration with local civil society organizations. With a population of only 2.64 million, Moldova has seen over 600,000 refugees cross its borders in search of safety. While most refugees transit onward toward Romania and other European countries, the number of nearly 100,000 Ukrainians and expected to increase in the coming months. Given its small size and limited resources, Moldova's capacity is already under strain with pressures on energy supplies and high inflation. The IRC envisages a humanitarian program in Moldova targeting both refugees and Moldovans, with interventions designed to save lives and relieve humanitarian suffering, with a focus on education, gender-based violence prevention and response, and protection services along with support for integration.

Job Overview/Summary:

We are looking for a Grants and Partnership Manager who will provide general support and timely and effective implementation of all awarded grants. This position will also promote and apply the IRC’s Partnership Excellence for Equality and Results System (PEERS) to support successful partner relationships in coordination with the Head of Office and other program and finance staff.

Do you have a strong work ethic and are passionate about making a positive impact in the lives of the people we serve? Then join us!

Deadline to apply; December 31, 2022.

Responsibilities

Partnership engagement

• Build and maintain productive working relationships with a wide network of partners and stakeholders, serving as IRC representatives to donors, other multinationals, technical agencies, and other partner organizations.

• Lead in the overall management of all partnerships in the IRC portfolio and all PEERS processes/documentation.

• Coordinate and support the program team in the facilitation of Partnership Project opening, review, and closing meetings.

• Coordinate narrative and finance reporting processes, including reviews, monitoring, and feedback.

• Coordinate with IRC departments to schedule and help organize Grant-Program-Partner Opening/Review/

• Lead on Communications and Visibility to ensure compliance with donor requirements.

• Support the preparation of necessary Grants and Partnership Agreement documentation and compliance with IRC due diligence procedures, and raise issues affecting external/internal compliance to the Grant manager.

Proposal Development

• Coordinate the proposal development process in coordination with the program and finance teams to develop and compile inputs to technical proposal narratives/concept notes and annexes; develop and/or review budget narratives and undertake an initial review of proposal drafts to ensure inputs are clear, and proper proposal templates and grant management procedures are followed.

• Submit proposals and budgets and required annexes for HQ review, ensuring that the grant applications are prepared according to the required format and submitted to donors on time.

Grants Management

• Manage all internal and external grant reporting to ensure high-quality, well-written, and timely reports are produced meeting donor and IRC requirements, with support from the program managers/ coordinators.

• Ensure regular and timely scheduling, preparation, and facilitation of Project Cycle Meetings (PCM), including but not limited to project/grant opening and closing meetings, ad hoc grant implementation meetings, and budget versus actual (BVA) meetings. Ensure required representatives from each unit (program teams, Finance, Supply Chain, HR, and Grants) are in attendance, and that any needed pre-work is completed in advance of the meeting. Review and circulate meeting minutes, assign action items, and ensure proper, timely follow-up of issues raised.

General Grants Management/Administration

• Stay up to date with all institutional donor guidelines. Acquire and disseminate updated information regarding donor formats (proposal and reports) and other donor-related information to program, finance, supply chain and partner staff to enable them to abide by donor rules and regulations.

• Records Management: Support comprehensive information management and filing system to ensure all grant agreements, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft (Box) and hard (physical) files.

• Capacity Building: Ensure training is made available for program, operations, and partner staff on grants management-related issues, including grant report writing and donor compliance issues, as needed.

• Support other program initiatives/work streams/tasks as assigned.

• Prepare Country and Partnership updates, internal and external reports, and documents, as needed, with input from program staff, etc.

Requirements:

• BA degree or equivalent in International Development or Affairs, Finance, Business, or related field;

• Knowledge of key donor rules and regulations a plus

• Highly organized, close attention to detail, and ability to effectively prioritize tasks in a fluid environment.

• Ability to work well independently but also coordinate with other teams.

• Capacity and flexibility to work under pressure and with integrity in difficult conditions

• Excellent interpersonal and communication skills

Language Requirements: Fluency in English; Proficiency in Romanian, Russian, and/or Ukrainian a plus

Working hours:

Monday to Friday, 8 hours per day, 5 days a week

Occasional evenings and weekends on request

Professional Standards:

• All staff is required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies

• Adhere to the Code of Conduct every day – on the site and in the community

• Maintain confidentiality

• While in transit sites, all IRC staff must wear appropriate IRC visibility.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.

Disclaimer Clause: This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.

Due to the expected high number of applications, only shortlisted candidates will be contacted.

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Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

This vacancy is now closed.
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