Human Resources Assistant

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

The Human Resources Assistant reports to the Operations Officer, and perform the following GSM duties:-

1. He/she assists in providing relevant HR information and initiating transactions in GSM in the following areas:

⦁ Initiate position actions (Position classification and reclassification actions).
⦁ Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module.
⦁ Contract Management (appointments, extension of appointments, separation actions) changes in status actions.
⦁ Advise on possible reasons of HRAP rejections.
⦁ Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements);
⦁ Provide support to Staff in the use of the staff self-service module (GSM end-users).

2. Monitoring and reporting of HR Actions:
⦁ Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff.

3. He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow up on actions initiated at the RSU level;

4. Leave Administration.

5. The incumbent will serve as back up to the team members in similar or different positions within the CSU.

REQUIRED QUALIFICATIONS

Education

Essential: Work requires completion of secondary school and Knowledge of general administrative and HR Policy theory and procedures.

Desirable: Training in UN/HR systems is an advantage. Proven skills in drafting and editing required.

Experience

Essential: - At least five (05) years of experience in Human Resources and preferably with several years’ experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work .

Desirable:

Experience in other areas such as Administration, Program Management, Travel and Procurement would be an asset

Skills

Work requires maintaining up to date knowledge on any changes to Staff Regulations and Rules as well as standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self study or in-house training. Knowledge of WHO rules, regulations, policies and practices would be an asset.

Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.

Work requires the use of: word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; e-mail and scheduling software to improve communications both internally and externally; Oracle/GSM for administrative matters.

WHO Competencies

1. Communicating Credibly and Effectively
2. Foster integration and teamwork;
3. Producing results;
4. Move forward in a changing environment;

Use of Language Skills

Essential - Fluency in Portuguese

Desirable – Working knowledge of English would be an advantage

REMUNERATION
Remuneration comprises an annual base salary starting at USD 38,169(subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy
of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications
obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated
by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization
(UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not
appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to
put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive
conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to
play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA,
sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA,
sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background
verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty
station is located will be accepted. Applicants who are not nationals of this country will not be considered.