Knowledge Management and Editorial Assistant (Social and Human Sciences)

OVERVIEW

Post Number : SHS 387

Grade : G-5

Parent Sector : Social and Human Sciences Sector (SHS)

Duty Station: Paris

Job Family: Social and Human Sciences

Type of contract : Fixed Term

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 06-JAN-2023

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

(Only candidates who are entitled to work in France may apply to this position)

 

OVERVIEW OF THE FUNCTIONS OF THE POST

The post is located in the Executive Office of the Social and Human Sciences Sector and works under the overall authority of the Assistant-Director General for Social and Human Sciences Sector (ADG/SHS) and the direct supervision of the Chief of the Executive Office. The incumbent responds to the Executive Office and the deputy Executive Office but coordinate closely with the personal assistant and the counsellor. The Knowledge Management and Editorial Assistant is responsible for providing administrative, knowledge management, communication, editorial and project support, with a particular focus on reviewing and editing English-language documents, correspondence, and speeches from the Sector, consistently ensuring quality control and a high level of accuracy in creating, writing, and adapting content for a wide variety of audiences.

In particular, s/he will:

• Receive, analyze, register, sort, and distribute incoming correspondence and documents in a strategic manner; determine the importance and priority of received documents and follow-up; prompt follow up, by e.g. establishing deadlines for required action or reply and ensure finalization of files. 
• Contribute to the management of the ADG’s agenda, including prioritize and coordination, schedule appointments, make mission arrangements, organize meetings, assemble documents for these meetings/missions, take notes and follow up on required action. Assist with the coordination and the participation of the ADG/SHS’ in events and conferences.
• Review correspondence and other documents prepared in English, and make or recommend changes to format, style, spelling or grammar; do informal translation of documents (into English), and draft responses as required. Draft, edit and proofread letters, emails including strategic correspondence to representatives from Member States, IGOs, civil society, and other key internal and external stakeholders. Ensure a timely response of all the messages and requests. Support the front office ensuring all materials for ADG functions are on time and with the needed quality; ensure a fluid workflow and avoid backlogs.
• Gather and manage contributions, coordinate, edit, and proofread the ADG/SHS’s speeches to ensure targeted and consistent messaging to relevant stakeholder audiences. Identify and gather evidence, research, obtain, analyze, and collate content material from SHS Sections, UNESCO, and relevant external sources, and provide substantive and stylistic input, as required.
• Under the guidance of the ADG’s Front Office top management, contribute to create and modify strategic communications material to advance SHS priorities for the use of the ADG/SHS, including presentations, and newsletters for a range of key external stakeholders (including government, ministers and permanent delegations). 
• Any other tasks related to an Executive Office.

COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

Education

• Completed secondary technical or vocational education.

 

Work Experience

• At least five (5) years of work experience in administrative, knowledge management, communication, editorial and project support or a related field.

 

Skills and competencies 

• Excellent drafting skills and craft in revising texts.
• Solid knowledge of spelling, grammar and punctuation in one working language and a working knowledge in another official language to draft, proofread and review correspondence and documentation, and provide informal translations in one of the two working languages.
• Ability to maintain effective working relationships with internal and external contacts at all levels in order to obtain/ provide information/ documents and to discuss/ resolve problems related to the drafting or revision of texts.
• Ability to provide accurate information in a timely way and to prepare quality reports while working under deadlines.
• Excellent communication skills in one working language (English or French) and good in the other to answer enquiries, clarify and explain procedures and processes, exchange information with staff.
• Excellent interpersonal & organizational skills.
• Discretion, initiative and service orientation to provide quality support and services.
• Solid knowledge of standard office software (word processing, spreadsheets, etc.).

 

Languages

• Excellent knowledge (written and spoken) of English or French and good knowledge of the other language. 

DESIRABLE QUALIFICATIONS

Work Experience 

• Experience in the United Nations System or other multilateral organizations and/or in the field of international relations and diplomacy, multilateral setting/cooperation and development.

 

Languages

• Knowledge of another official language of UNESCO (Arabic, Chinese, Russian and/or Spanish).

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 41 971 euros.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.