Supply Chain Officer (National Position)

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary:

The Supply Chain Officer works to provide supply chain service and ensure IRC and donor compliance in the procurement of goods including warehouse, inventory vehicle and assets services for IRC.

Major Responsibilities:

A. Major Responsibilities:
• Support the supply chain activities in the area of procurement, warehousing, fleet management and asset management in accordance with the IRC Standard Operating Procedure and the doners guidelines
• Coordinate with program staffs and other departments including Bangkok and other field offices
• Ensure the Supply Chain Record Management and the compliance

B. Procurement Planning
• Coordinate with supply chain team and program staffs to ensure that the procurement plans for active grants are updated
• Work with requesters to develop comprehensive purchase specification
• Participate procurement plan meeting for active grants

C. Procurement Management
• Support implementation of all IRC procurement Standard Operating Procedures
• Work with requesters to support in development of procurement specification
• Review and process approved Purchase Request in accordance with the IRC and the donors’ guidelines
• Request for quotation/proposals
• Ensure on time and completion of delivery and all the required documents for payment including accruals
• Prepare bid analysis and required documents for approval
• Demonstrate value for money in procurement
• Review procurement documents for accuracy before taking payment for approval
• Conduct negotiations with suppliers that is transparent and documented.
• Support the supplier evaluation and the agreement renewal in time
• Maintain suppliers file and documentation in Supply Chain Box
• Conduct procurement due diligence, including ATC check, supplier site visits, supplier background checks and implement any other fraud prevention methods

D. Inventory, warehousing, and asset management
• Coordinate with warehouse staffs in Mae Sot and related parties including suppliers and partners when appropriate to ensure the availability of space at the destination place and transportation arrangement with documentation before ordering or dispatching
• Support Asset Database Management and ensure that the data is up to date and accurate
• Support Asset needs assessment and Asset Count exercise
• Support asset and property disposal, and auction management

E. Fleet Management
• Support the effective transportation solutions to support the smooth warehouse operation and program efficiency.

Key Working Relationships:

Report to: Senior Supply Chain Officer
Other Internal and/or external contacts:
External contacts: Vendor-Supplier, Agent, Landlord
Internal: IRC staff