Programme Assistant

Islamabad

Organization: UNDP - United Nations Development Programme
Location: Islamabad
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Project and Programme Management
Closing Date: Closed

Background

UNDP Pakistan works with the Government and communities to develop and implement local solutions to development challenges. In an evolving development context, UNDP supports the efforts of Government of Pakistan to build a more equitable, prosperous, peaceful and resilient society, and to achieve its SDGs and COP25 targets.

Duties and Responsibilities

Under the overall guidance of the Assistant Resident Representative - DGU, the Programme Assistant provides Programme support services ensuring high quality of work, ensures accurate, timely and properly recorded/ documented service delivery.

The Programme Assistant works in close collaboration with the Management Support and Business Development, Operations, Programme and Project staff in the UNDP Pakistan Country Office, UNDP Asia-Pacific Regional Office and UNDP New York HQ as required to exchange information and support programme delivery.

Support to CO Programme

Collection and presentation of background information on CO programme.
Provision of inputs to preparation of the team results-oriented workplans.
Presentation of information/ documentation for audit of NEX projects.
Administrative support to organization of conferences, workshops retreats and other events
Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOPs.
Extracting, inputting, copying and filing data from various sources
Maintenance of files in the Programme Unit/ hardcopy and electronic filing of all supporting documentation, project documents
Assistance in proper control of the supporting documents for payments and financial reports for NEX projects

2.) Support to knowledge building and knowledge sharing:

Participation in the trainings for the operations projects staff on programme
Contributions to knowledge networks and communities of practice

CORE COMPETENCIES

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

FUNCTIONAL COMPETENCIES

Administration & Operations: Documents and records management

Overall document (hard or electronic) management; registry and retention policy including storing and archiving.

Administration & Operations: Knowledge of the ERP Travel and Expense Module; ability to provide help desk support to UNDP and other UN agencies

Finance/Budget Management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Effective Decision Making: Operational effectiveness

Ability to take decisions in a timely and efficient manner in line with one’s authority area of expertise and resource.

Negotiation and Influence: Operational effectiveness

Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations.

Required Skills and Experience

Education:

High School Education or Bachelor Degree

Experience:

High School with 4 years/Bachelor with 1 year of relevant administrative experience

Skills/Experience:

Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
Experience of maintaining filing and documentation
Experience in providing support in organizing workshops/trainings/etc.
Experience in handling of web-based management systems

Required Language (s)

Fluency in written and spoken English and Urdu is required

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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This vacancy is now closed.
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