Resource Management Advisor

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The OECD is recruiting finance and/or human resources advisors to constitute a pool of candidates in order to contribute to and support the resource management and administration function in Management Support Units (MSUs) in the Organisation. The role of each MSU is to provide strategic guidance and advice on human resources and financial resource management to their respective Directorates, in accordance with corporate rules, regulations and policy guidelines. Selected candidate(s)will work under the supervision of the Head of Management Support and will liaise with the Organisation’s corporate services.

N.B Please note that the appointment may be made at the lower level, depending on the requirements of the role and the corresponding level of qualifications and professional experience of the selected applicant; the duties and responsibilities assigned will be adjusted accordingly.

Main Responsibilities

Financial Management and administration

• Control expenditure and approve financial commitments, ensure validity of the supporting documentation.
• Participate in the development, review and implementation of financial reforms as necessary, including the improvement of the corporate financial reporting and budget processes.
• Provide guidance on the application of financial norms and procedures and ensure compliance with OECD’s financial regulations, instructions, procedures, policies and practices, using the corporate financial and administrative processes, systems and tools.
• Prepare cost estimates, spending plans, financial analyses, forecasts, budget reports and official documents in relation to the Programme of Work and Budget (PWB), the Programme Implementation Reporting (PIR) and reports to committees.
• Monitor budgets and produce reporting for senior management.
• Review accounts to ensure that expenditures and financial commitments accurately reflect the state-of-play. Assist in the annual closing of the accounts and opening of the following year's accounts.
• Provide guidance to staff members on all aspects of procurement, and actively help pilot competitive procurement processes, liaising as necessary with the central OECD purchasing group and legal department.
• Ensure complete and accurate records are kept for audit purposes.

Management of voluntary contributions (VCs)

• Participate in the negotiation and review processes for newVCs. Proactively contribute to efficient collaboration and dialogue with donors and OECD central services
• Work in close collaboration with the project managers and Heads of Division/Unit to prepare draft VC budgets, review draft VC agreements and output timelines to ensure feasibility, proper cost assumptions, and compliance with OECD guidelines.
• Manage the VCs regularly  ensuring the contractual conditions are respected and that donor(s) receive accurate, financial and substantive reports in accordance with the grant agreement.
• Monitor operational VC budgets in corporate systems and proactively identify necessary adjustments to operational budgets and amendments to VC agreements.
• Review expenditure to ensure that financial commitments are up to date and that VCs are managed in line with contractual requirements. 

Human Resources

• Contribute to all stages of recruitment processes and related administrative actions. Participateas a panel member for recruitments, and draft panel reports when required .
• Organise recruitments, including job vacancies for publication, candidate testing and video screening, panel interview logistics and managing the candidates during throughout recruitment process.
• Provide staff with guidance on the application of corporate human resources rules and regulations, including processes, procedures, policies and practices, and develop Directorate-wide communications as necessary.
• Manage, and monitor all career-related actions including staff contracts, staff mobility, career development, teleworking, absences, and probationary periods.
• Support the Head of MSU in developing and enriching the Directorate’s strategic staffing strategy. Participate in the implementation and continuous evaluation of policies for staff management and development, and make proposals for workflow improvements on administrative processes
• Facilitate, co-ordinate and support the annual performance review exercise in the Directorate, including providing managers and staff with guidance on policies, processes and performance management tools, reporting, and support the Directorate’s performance review meetings in close collaboration with HRM.

• Contribute to submissions in the context of corporate exercises.
• In close collaboration with the team, the Unit Head and HRM, proactively contribute to staff well-being and ensure effective resolution of all staffing issues.
• Organise  the welcoming and onboarding/orientation of new staff, and remain the contact point for  all staff on HR questions.

Administrative support

•  Keep up-to-date on OECD’s regulatory framework  relevant to financial,  HR  and corporate management reforms.. Contribute towards the development of  best practices through proactive dialogue with OECD corporate services and peers in other OECD Directorates.
• Continuously contribute to improved process efficiency.
• Participate in finance community and/or human resources working groups that provide input to the design and enhancements of new software and applications.
• Manage office space and time keeping activities for the Directorate..
• Assist with other administrative tasks as necessary and provide back-up to MSU colleagues as needed.

Ideal Candidate Profile

Academic Background

• A university degree in business or public administration, human resources management, finance, accounting or a closely related field.

Professional Background

• Proven experience in human resources management and/or a finance management, preferably in an international context.
• Proven experience in the interpretation and application of human resources and/or financial management procedures and policies.
• Experience in the analysis of quantitative and qualitative data and information.
• Knowledge of the structure, processes and regulations of an international organisation would be an advantage.
• Experience with the management of complicated grants agreements, including from the European Commission would be an advantage.
• Proven ability to cope with conflicting requests and strict deadlines, to communicate strategically and work effectively in a multicultural environment.

Tools

• Very good level of experience in using resource management applications such as SAP, OBMR, GM, eVC, Business Objects (BO), Taleo, or the ability to very quickly master the use of such applications.
• Excellent command of Microsoft Office software  and demonstrated aptitude with Excel, are a requirement.

Languages

• Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn, the other.
• Knowledge of other languages would be an asset.

Core Competencies

• For this role, the following competencies would be particularly important\: Analytical thinking, Achievement focus, Managing resources, Teamwork, Client focus, Diplomatic Sensitivity, Organisational knowledge.
• Please refer to the level 2 indicators of the OECD Core Competencies.

Contract Duration

• Fixed-term appointment depending on need, with the possibility of renewal.

What the OECD offers

• Monthly base salary starting from EUR 4 939, plus allowances based on eligibility, exempt of French income tax. Click here to learn more about what we offer and why the OECD is a great place to work.

• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, written tests/video-recorded interviews and panel interviews are forseen in the first quarter of 2023.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 65.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries and of other programmes with different membership (such as the Nuclear Energy Agency, the International Transport Forum, the Financial Action Task Force, and the Sahel and West Africa Club) irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. 

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.