Procurement Assistant (G5)

Background:

Procurement Assistant is assigned to the Fund Administration Unit of the POiB and provides comprehensive analyses, research, monitoring and support for procurement activities of the OSCE Programme Office in Bishkek and required activities within the rest of the country.

Tasks and Responsibilities:

Under the direct supervision of the Procurement / Materials Management Officer and general supervision of the Chief of Fund Administration the incumbent is responsible for performing the following duties:

1. Analyses procurement requests of the POiB, prepares statistics, conducts market researches and comparative analysis for further procurement of goods/services/works for the POiB needs, advises procurement staff of the results and suggests potential vendors and procedures;
2. Monitors, maintain and updates POiB data bases of suppliers, vetted and blacklisted vendors;
3. Deals with complaints from, POiB requestors about suppliers performance and drafts performance assessment reports; 
4. Maintains POiB database of market prices for the mostly used goods and services;
5. Organize purchase of goods/services within the programmatic activities in different parts of the Southem Kyrgyzstan, including the remote areas, and in the North of Kyrgyzstan when asked by the supervisor; 
6. Creates POs and implements some other activities in IRMA, as decided by the POiB supervisor; 
7. Draft contracts/agreements with vendors, timely updates lists and contracts with POiB LW suppliers; 
8. Maintain Procurement Archives and records of procurement paper and electronic files;
9. Prepare background and other relevant information for the Mission's Fund Material Management Committee (FMMC) and draft FMMC reports;
10. Perform other related duties as requested.

For more detailed information on the structure and work of the OSCE POiB, please see:http://www.osce.org/programme-office-inbishkek

Necessary Qualifications:

• Secondary education supplemented by courses in procurement/commerce;
• Minimum four years of work experience in reporting and human rights related position preferably in an international environment; For this vacant position, a first-level university degree may be considered as a substitute for one year of working experience, an advanced university degree for two years of working experience;
• Computer literate with practical experience in Microsoft Office applications;
• Professional fluency in English with excellent communication (both oral and written) skills; professional fluency in Russian would be an asset;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Computer literate with practical experience using Microsoft applications.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 899.66 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.