Programme Assistant (CSED section), GS5, FT, Post #98778, Cairo, Egypt - Nationals only.

The programme assistant supports the section by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor the country programme on timely and effective delivery.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope.

How can you make a difference?

The programme assistant supports the section by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor the country programme on timely and effective delivery. 

Summary of key results:

-Facilitating the process of consultancy contracts, vendors and external partners that support programme delivery. Preparing, filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeping vendor lists, partners, and consultant rosters up-to-date.

-Collecting invoices, filing documents as well as processing in VISION and Service Gateway.

-Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

-Maintaining office calendar and arranging meetings, as well as minutes of meetings.

-Providing travel assistance to staff members in the section for travel arrangements and entitlements.

-Maintaining and updating a system which monitors the absence of staff.

-Preparing and maintaining records pertaining to programme planning and development.

-Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs).

-Supporting meetings and conferences taking care of the logistical arrangements, liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

To qualify as an advocate for every child you will have…

-Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

-A minimum of five years of progressively responsible administrative or clerical work experience is required.

-Fluency in Arabic and English is required.

Specific Technical Knowledge Required   

-Strong organizational, planning and prioritizing skills and abilities.

-High sense of confidentiality, initiative and good judgment.

-Ability to work effectively with people of different national and cultural backgrounds.

-Training and experience using MS Word, Excel, PowerPoint and other UNICEF software

-Strong office management skills.

Selection Criteria 

The range of procedural, administrative, and operational tasks worked on. 

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable [Insert diversity profile] are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

“UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/”.