Call for Roster: Human Resources Associate, G6/SC6/SSA6, Dakar (Regional Bureau)

INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT

👉 Vacancy Announcement n°:  178621

📢 Job Title: Human Resources Associate, SSA6/SC6/G6 (Roster), RBD, Dakar 

📌Type of Contract: SSA/SC/Fixed Term

✅ Unit / Division: Human Resources Unit

⚡ Duty Station: Dakar, Senegal  

⏰ Closing date: 31 December 2022

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Qualified women are strongly encouraged to apply.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, and Twitter.

COUNTRY CONTEXT/ ORGANIZATIONAL CONTEXT

The WFP West Africa region extends from Mauritania to Chad and along the coast from Cameroon to Senegal. It consists of 19 countries; Benin Burkina Faso, Cameroon, Central African Republic, Chad, Cote d'Ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Mauritania, Niger, Nigeria, Sao Tome and Principe, Senegal, Sierra Leone and Togo.  The West Africa Regional Bureau (RBD) is based in Dakar and provides strategic guidance, technical support, and direction to country operations in these countries.

 JOB PURPOSE

The Human Resources Associate reports to the Human Resources Officer at the Regional Bureau (RBD) and delivers a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of client-focused and strategy-oriented HR services.

This call for the roster is published to attain two objectives:

(i) create a pipeline of talents to facilitate a quick selection and deployment of Human Resources Associate at the WFP West African Regional Bureau in Dakar on a need basis;

(ii) to give an opportunity to applicants to express interest in being part of this roster to meet the first objective.

The VA is not related to any current open position. However, all applications received will be reviewed and will be subject to a selection process to assess the relevant professional experience and qualifications of the candidates.

MAIN ACCOUNTABILITIES/RESPONSIBILITIES

1. Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
2. Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
3. Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.
4. Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
5. Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
6. Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
7. Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
8. Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
9. Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
10. Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
11. Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.

SPECIFIC QUALIFICATIONS & EXPERIENCE REQUIRED

Education:

First university degree (Bachelor's degree, Licence/BAC +3) in Human Resource Management, Public or Business Administration, Industrial Psychology or other relevant field.

Experience:

Minimum of six (6) or more years of experience in Human Resources with an interest in international humanitarian development.

Languages:

Fluency (level C) in both written and spoken French and English.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has gained experience of HR Services operating standards across a range of international humanitarian contexts
• Has provided training to new staff members within area of expertise and supported with ad hoc queries

KNOWLEDGE & SKILL REQUIRED

• Knowledge of HR best practices, techniques and processes with some understanding of the basic theoretical background.
• Ability to support more junior and/or less experienced members of the team.
• Basic analytical ability to compile, maintain and analyse data, prepare reports and draw initial conclusions in support of work carried out by another officer; skills in developing sources for data collection.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems

Special recommendation:

Before you apply, please confirm that both (i) your on-line profile and CV are accurate and up to date, (ii) your CV should include your employment history, academic qualifications and language skills. Candidates should clearly state their areas of expertise in their cover letters.  

 Why work at WFP

• Meaningful and impactful careers - Our day-to-day work makes a difference in the lives of the people we serve.
• Continuous learning and training - We provide learning tools for our staff to continually develop their careers.
• Multicultural and stimulating working environment - We encourage gender and cultural diversity to make our teams stronger.

Before you apply...

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

TERMS AND CONDITIONS

• All applications received will be reviewed and go through a selection process to assess relevant experience and qualifications. Based on the assessment results, successful candidates will be placed in the roster for Human Resources Associate at level 6. Applicants who meet the selection criteria may be contacted for further interviews or assessments and to confirm their continued interest and availability for any of the following contract types: Special Services Agreement (SSA), Service Contract (SC) or Fixed Term (FT). SSA contracts may range between one (1) to eleven (11) months; SC contracts may range between six (6) to twelve (12) months while FT contracts are twelve months (12) at any one time.
• The roster validity is for a period of 24 months from the date on which the candidate is notified of their success.

Special notice on office relocation: WFP and other UN Agencies will be moving to the new United Nations House, presently under construction in Diamniadio, 30 kilometres from downtown Dakar. The name of the duty station for this position will remain Dakar, Senegal.

⏰ Closing date: 31 December 2022 at 11:59 PM.